Program Specialist I

Texas A&M University; Laredo, Northern (TX, KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

Texas A&M International University is seeking a Program Specialist I to support the Fine & Performing Arts department in Laredo, Texas. The role handles entry-level program duties, events, and communications under general supervision.

Ideal candidates hold a related Bachelor’s degree, are detail-oriented, and can coordinate multiple activities with strong interpersonal and customer-service skills. Evening/weekend work may occasionally be required as part of on-campus programming.

Qualifications

• Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.
• No prior experience required.
• One year of administrative, event coordination, customer service, office support, or related experience preferred.

Responsibilities

• Assist in planning, developing, implementing, coordinating, and monitoring programs and services.
• Plan and develop conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
• Coordinate specialized program communications and marketing materials.
• Assist in the development of policies and procedures.
• Assist in budgeting, special reports, and other documents.
• Support scheduling, events, and departmental programming.

Skills

Word processing

Spreadsheets

Multitasking

Verbal communication

Written communication

Customer service

Interpersonal skills

Education

Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business

Job description

Job TitleProgram Specialist I Agency Texas A&M International University Department Dept, Fine & Performing Arts Proposed Minimum Salary$17.54 hourly Job LocationLaredo, Texas Job TypeStaff

Job Description

Job Summary

The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division.

Essential Duties and Responsibilities

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
• Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
• Coordinates specialized program communications and marketing materials.
• Assists in the development of policies and procedures.
• Assists in the preparation and maintenance of budgets, special reports, and other documents.
• Attends meetings and conferences to discuss the progress of assigned programs.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.
• Other duties may be assigned.

Additional Duties and Responsibilities

• Coordinates departmental events and activities, including concerts, recitals, auditions, exhibitions, lectures, and special programs.
• Assists with scheduling facilities and managing ongoing schedule changes related to departmental programming.
• Coordinates guest artist logistics and works with university offices to facilitate contracts, agreements, and related documentation.
• Works with university offices and external organizations to support scheduling, contracts, approvals, purchasing, event logistics, and other administrative processes with minimal supervision.
• Supports departmental communications and promotional efforts in collaboration with University Public Relations, including event announcements, programs, posters, website updates and social media content.
• Serves as a point of contact for faculty, students, staff, and external partners regarding departmental events and activities.
• Maintains records, manages and monitors multiple projects, deadlines, and approvals to ensure timely completion of assigned tasks.
• Attends meetings and conferences to departmental initiatives.

Minimum Requirements

• Education – Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.
• Experience – No prior experience required.

Preferred Education and Experience

• Experience - One year of administrative, event coordination, customer service, office support, or related experience.
• Supporting academic programs, events, or arts-related operations in a higher education or arts organization setting.

Knowledge and Abilities

• Knowledge of: Word processing and spreadsheet applications.
• Ability to: Multitask and work cooperatively with others.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

Preferred Knowledge and Abilities

• Knowledge of event coordination, scheduling processes, contract administration, and marketing and promotional workflows.
• Ability to coordinate multiple activities, deadlines, and administrative processes simultaneously.
• Communicate effectively with faculty, students, staff, and external partners.
• Adapt to frequent schedule changes while maintaining attention to detail and follow-through.
• Ability to support event promotion through social media and other communication channels.

Licensing / Professional Certification

• Licensing / Professional Certification – None

Physical Requirements

• Physical Requirements – General office environment

Supervision of Others

• This position generally does not supervise employees.

Other Requirements

• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary

• Salary: $17.54/hour

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.