Program Specialist (Contingent II - Grant Funded)

Bowie State University; Bowie (MD); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Tuition remission

Paid holidays

Job summary

Bowie State University invites applications for a Program Specialist (Contingent II - Grant Funded) to support the Entrepreneurship Innovation Center’s Pathways program. The role administers Title III activities, monitors budgets, and coordinates implementation with campus partners.

The position splits time across Title III administration, program implementation, evaluation support, and non-Title III duties, reporting to the Associate Director.

Qualifications

• Bachelor's degree in business administration, entrepreneurship, management, data analytics, public administration, higher education, education, finance, project management, communications, or related field.
• Minimum of three (3) years of progressively responsible professional experience involving program administration, project coordination, entrepreneurship programming, workshop facilitation, budget or financial tracking, higher education administration, grant support, nonprofit programming, or related area.
• Experience facilitating workshops, presentations, trainingsessions, student-development programs, or other structured learning activities.
• Experience maintaining program records, coordinating multiple projects or events, tracking budgets or expenditures, preparing reports, and working with diverse stakeholders.

Responsibilities

• Coordinate Title III Activity Administration, Monitoring, and Budget Management, including schedules, timelines, deliverables, and records.
• Support implementation of Phase II activities, logistics, outreach, documentation, and progress toward objectives.
• Assist with performance monitoring, data collection, and reporting for Title III programs.
• Provide administrative support for non-Title III EIC duties and related tasks.

Skills

Program administration

Project coordination

Budget tracking

Purchasing processes

Program evaluation support

Data management systems

Education

Bachelor's degree

Tools

Microsoft Office

University financial systems

Job description

Job Posting:

JR102247 Program Specialist (Contingent II - Grant Funded)(Open)

Department:

BSU Entrepreneurship Academy, JM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

10-09-2026

Close Date:

$60,000 - $70,000

Job Description:

The Program Specialist supports the administration, fiscalmonitoring, implementation, and evaluation of the Entrepreneurship Innovation Center's Title III Pathways toInnovation & Entrepreneurship Phase II Activity. The position coordinates program operations, maintainsfiscal and implementation documentation, supports student and faculty engagement activities, and assistswith documenting progress toward approved objectives and performance indicators.

The position is structured as 80% Title III-supported effort and20% University/EIC-supported effort, allocated as follows:

• 40% – Title III Activity Administration, Monitoring, and BudgetManagement Support
• 30% – Title III Program Implementation
• 10% – Performance Monitoring, Evaluation Support, DataCollection, and Reporting
• 20% – Non-Title III EIC Programs and Administrative Duties

The Program Specialist works under the direction of the AssociateDirector/Title III Activity Director and collaborates with TitleIII administration, University fiscal and procurement personnel,EIC staff, faculty, undergraduate students,Entrepreneurs-in-Residence, consultants, campus partners, vendors,and other stakeholders.

DUTIES & RESPONSIBILITIES

40% – TITLE III ACTIVITY ADMINISTRATION, MONITORING, AND BUDGETMANAGEMENT SUPPORT

• Administer and coordinate day-to-day operational requirementsfor the Pathways to Innovation & Entrepreneurship Title IIIActivity under the direction of the Activity Director, includingschedules, timelines, deliverables, and administrativerecords.
• Monitor progress toward approved objectives, performanceindicators, implementation of tasks, annual milestones, andadministrative deadlines, and identify items requiring follow-up bythe Activity Director.
• Maintain organized fiscal and program records supportingapproved Title III expenditures, including purchases, contractualservices, travel, supplies, equipment, personnel-relateddocumentation, and other activity costs.
• Track expenditures, encumbrances, available balances, purchasetransactions, invoices, reimbursements, and related documentation;prepare routine budget status reports, expenditure summaries, andprojections for review.
• Support procurement activities for approved equipment, programresources, professional development, workshops, and contractualservices, including coordination with vendors and Universityoffices on quotes, purchase orders, invoices, deliveries, andreceipt of goods.
• Maintain documentation related to the receipt, installation,inventory, and programmatic use of Title III-funded equipment andresources, and maintain grant files to support monitoring,reconciliation, reporting, and internal review.
• Assist the Activity Director with reviewing proposedexpenditures for consistency with the approved activity plan andbudget and with preparing budget modifications, supportingexplanations, projections, and related documentation asneeded.
• Identify fiscal, documentation, or implementation discrepanciesand communicate them to the Activity Director for review andresolution; provide administrative and budget management supportwithout independently approving expenditures, authorizing budgetchanges, or determining grant allowability.

30% – TITLE III PROGRAM IMPLEMENTATION

• Coordinate implementation of approved Pathways to Innovation& Entrepreneurship Phase II activities, including schedules,participant logistics, outreach, documentation, and completion oftasks associated with established objectives and performanceindicators.
• Support the coordination of Innovation Lab, Makerspace, andfaculty/staff professional-development activities, including theInnovation Lab Sprint, cohort forum, equipment-related workshops,participant communication, scheduling, registration, instructionallogistics, and supporting materials.
• Coordinate Entrepreneurs-in-Residence mentorship and studentengagement activities, including student matching, mentorshiplogistics, pitch challenges, prototype showcases, casecompetitions, venture-development support, pitch preparation,presentation readiness, and documentation associated withventure-funding recommendations.
• Serve as an operational point of contact for students, faculty,mentors, presenters, consultants, campus partners, vendors, and EICstaff; maintain implementation records and provide routine updatesto the Activity Director regarding progress, participation,resource needs, delays, or other issues affecting approved activityobjectives.

10% – PERFORMANCE MONITORING, EVALUATION SUPPORT, DATACOLLECTION, AND REPORTING

• Maintain and organize records documenting progress towardapproved Title III objectives and performance indicators, includingparticipation, attendance, mentorship, workshop completion,outreach, and evidence of student or faculty products.
• Compile, summarize, and assist with reviewing quantitative andqualitative program data to document progress toward establishedperformance indicators and tangible results identified in theapproved activity plan.
• Administer or coordinate approved surveys, participant feedbackinstruments, post-program evaluations, and other data-collectiontools; document evidence of student knowledge and skill developmentfrom approved program activities.
• Prepare data summaries, tables, narrative updates, andsupporting documentation for use by the Activity Director in TitleIII progress reports, annual reports, institutional updates, andinternal reviewers.

20% – NON-TITLE III EIC PROGRAMS AND ADMINISTRATIVEDUTIES

The duties in this section are separate from the employee's TitleIII-supported responsibilities and are not carried out as part of,or charged to, the Pathways to Innovation & EntrepreneurshipTitle III Activity.

• Support and coordinate non-Title III EIC programs, events,workshops, outreach, student and community engagement initiatives,networking activities, competitions, information sessions,partnerships, and other institutional initiatives.
• Provide administrative and program support for non-Title IIIEIC operations, including scheduling, participant communication,event logistics, presentations, outreach materials, recordkeeping,databases, and assistance to students, faculty, entrepreneurs,mentors, partners, vendors, and visitors.
• Participate in EIC staff meetings, institutional planning,University and community activities, and perform other relatednon-Title III EIC duties as assigned, consistent with Universityfunding, time-and-effort, and administrative requirements.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of program administration, project coordination,budget tracking, purchasing processes, program evaluation support,and the ability to support grant-funded activities in accordancewith approved objectives, budgets, timelines, performanceindicators, and institutional procedures.
• Knowledge of entrepreneurship, innovation, venture development,lean startup methodology, business planning, customer discovery,and related entrepreneurial competencies.
• Ability to interpret activity plans, implementation schedules,performance indicators, and budgets; track expenditures; maintainaccurate fiscal and program documentation; reconcile records; andprepare budget status summaries and related reports.
• Strong organizational, project-management, written, verbal,interpersonal, and customer-service skills, with the ability to manage multiple priorities, work collaboratively across academicand administrative units, and exercise sound judgment when handlingconfidential or sensitive information.
• Ability to collect, organize, compile, summarize, and reportquantitative and qualitative program data; prepare professionalcorrespondence, reports, summaries, and documentation; and useMicrosoft Office applications and University financial, purchasing,data-management, and reporting systems.

MINIMUM TRAINING & EXPERIENCE

Required:

• Bachelor's degree from an accredited college or university inbusiness administration, entrepreneurship, management, dataanalytics, public administration, higher education, education,finance, project management, communications, or related field.
• A minimum of three (3) years of progressively responsibleprofessional experience involving program administration, projectcoordination, entrepreneurship programming, workshop facilitation,budget or financial tracking, higher education administration,grant support, nonprofit programming, or a related area.
• Experience facilitating workshops, presentations, trainingsessions, student-development programs, or other structuredlearning activities.
• Experience maintaining program records, coordinating multipleprojects or events, tracking budgets or expenditures, preparingreports, and working with diverse internal and externalstakeholders.

Preferred:

• Master's degree in business administration, entrepreneurship,public administration, data analytics, higher educationadministration, education, project management, or a relatedfield.
• Experience with Title III, higher-education grants,sponsored-program administration, or institutional grantreporting.
• Experience with university procurement, financial management,or enterprise systems.
• Experience supporting entrepreneurship, innovation,student-development, experiential-learning, Innovation Lab, orMakerspace programming.
• Experience collecting program-performance data and preparingdocumentation for evaluation, monitoring, or grant reporting.

CONDITIONS OF EMPLOYMENT

• This position requires the employee to maintain accurate time andeffort consistent with assigned funding and responsibilities. Theanticipated distribution of effort is 80% Title III-supportedactivity responsibilities and 20% University-fundedEntrepreneurship Innovation Center responsibilities.
• The position may require occasional evening and weekend work tosupport workshops, competitions, mentoring activities, outreachevents, conferences, meetings, and other EIC programs.
• Employment is subject to Bowie State University policies,procedures, and applicable conditions established by HumanResources.
• Other duties may be assigned consistent with the responsibilities,funding structure, and appropriate classification of theposition.

Additional Job Information:

Benefits include medical, dental, prescription, long-termdisability, accidental death and dismemberment insurance and lifeinsurance; paid time for paid sick leave and annual leave; 10 paidholidays per year, tuition remission and supplementalretirement.

Bowie State University shall not discriminate against anyindividual on the basis of race, color, religion, age, ancestry ornational origin, sex, sexual orientation, disability, maritalstatus or veteran status. All policies, programs, and activities ofBowie State University are and shall be in conformity with allpertinent Federal and state laws of nondiscrimination including,but not limited to: Title VII of the Civil Rights Act of 1964, asamended, Title IX of the Education Amendments of 1972, the EqualPay Act of 1963, the Age Discrimination Act, Sections 503 and 504of the Rehabilitation Act of 1973, the Americans with DisabilitiesAct of 1990, Federal Executive Order No. 11375, and Article 49B ofthe Annotated Code of Maryland. This commitment applies in allareas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shallbe extended to all persons. Bowie State University shall have asits firm objective equal opportunity in recruitment and hiring,rate of pay, all other promotions, training, retention anddismissals, for all employees and applicants for employment. TheUniversity will stress equal access for employees and applicantsfor employment to all programs and services provided by theUniversity both on and off campus. The University will also provideequal opportunity and an atmosphere of nondiscrimination withrespect to women and members of minority groups in all itsoperations. In addition, the University shall promote equalopportunity and equal treatment through a positive and continuingAffirmative Action Program.

The University makes, and will continue to make, reasonableaccommodations to promote the employment of qualified individualswith disabilities and disabled veterans, unless such accommodationswould impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected toharassment, intimidation, threats, coercion, or discriminationbecause they have engaged in, or may have engaged in, activitiessuch as filing a complaint, assisting or participating in aninvestigation, compliance review or hearing, or opposing any act orpractice made unlawful, or exercising any other right protected bySection 503 of the Rehabilitation Act of 1973, as amended or theVietnam Era Veterans Readjustment Assistance Act of 1974, asamended.