Program Specialist 3-Wood Technology Center (Temporary)

Seattle Colleges; Seattle (WA); On-site; USD 59,000 - 79,000; Full time

Job summary

Seattle Colleges seeks a Temporary Program Specialist 3 for the Wood Technology Center, responsible for class coordination, fiscal management, and employee onboarding. This full-time, on-site role offers a salary between $59,724 and $78,456 annually and is integral to the department's operations and support.

Benefits

Competitive Pay Rates

Great Medical, Dental, and Retirement plans

Paid Sick and Vacation Leave

Tuition Waivers

Transportation benefits

Qualifications

• Bachelor's degree or 3 years of relevant experience required.
• Experience with budget management and administrative tasks.
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint.

Responsibilities

• Collaborates with staff in class creation and onboarding.
• Responsible for budget planning and report creation.
• Manages human resources processes including recruiting and training.

Skills

Analytic skills

Problem-solving skills

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Computerized accounting software

Job description

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Opportunity Description

Seattle Central College is looking to hire a Temporary Program Specialist 3 at the Wood Technology Center.

Opportunity Description

Seattle Central College is looking to hire a Temporary Program Specialist 3 at the Wood Technology Center.

Salary Range for this position is $59,724 to $78,456 annually (depending on experience).

Opportunity is open until filled, first review of materials will begin June 27 th , 2025.

Position Summary

Under the supervision of the Associate Dean, the Program Specialist 3 of the Wood Technology Center will be responsible to collaborate with Associate Dean and instructors in the process of class creation and assist the Associate Dean with faculty, student, and staff onboarding. This position is responsible for a wide scope of complex duties involving fiscal management, budget planning, report creation, data management, and systems implementation. Additionally, this role supports the placement and onboarding of faculty, personnel administration, and staff support. The position performs clerical and administrative support duties such as greeting visitors/students, payroll recordkeeping, course construction management, organization and reporting for the program advisory committee, maintain files and supplies as well other related office duties.

This position is temporary Full-time position, working 40hours per week, Monday through Friday, primarily between 8am and 5pm. The position is expected to end on 12/31/25 with the possibility for extension.

This position works 100% of the time on-site.

This position is governed by a collective bargaining agreement with representation by WFSE

About Us

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

As a Seattle Colleges employee, you will gain access to a great benefits package including:

• Competitive Pay Rates
• Promotional Opportunities
• Great Medical, Dental, and Retirement plans
• Paid Sick and Vacation Leave
• Transportation benefits
• Tuition Waivers
• PEBB Wellness Plan
• Washington State Employee Assistance Programs (EAP)
  
  

Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.

Application Procedures

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job
  
  

Required application materials must be completed and submitted online

Notice To Applicants

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

What You Will Be Working On

• Interpret, advise, help to develop, and implement WTC policies and procedures within the context of college, district, and state policies.
• Develop and maintain department SharePoint site
• Create program-specific SOPs in coordination with program stakeholders
• Train faculty & staff on using SOPs
• Development of quarterly class schedule:
• Update and manage the information in the Course Catalog within PeopleSoft (ctcLink)
• Create the class schedule on a quarterly basis in PeopleSoft (ctcLink), maintain class offering database, pull reports for proofing, make and communicate schedule changes to faculty, staff, and students
• Adding/canceling classes: contacting students with information about changes to their classes, notification to faculty of the change in their class loads
• Support WTC Advisor in relation to Carpentry & Boatbuilding registration and waitlist maintenance
• Coordinate with PACT staff, Registration, & Financial Aid to register PACT students and make tuition payments
• Manage the following human resources processes:
• Recruiting, hiring, onboarding, and training classified, hourly support staff, and student employees
• Coordination of the hiring and on-boarding process for all faculty (guiding new incoming faculty to the hiring process and paperwork, recommending salary step placement)
• Provide training to staff with similar responsibilities in other instructional departments
• Faculty Workload contract generation for all faculty each quarter, faculty stipends and substitute pay
• Keeping track of all faculty salaries, faculty priority hire list, pro-rata and full-time non-tenure track class load percentages
• Assisting with student and faculty complaints
• Office Management
• Departmental administrative tasks and day-to-day operations of the Wood Technology Center
• Provide friendly and welcoming customer service to all faculty, vendors, students and staff, answer phones and monitor and respond to department emails
• Manage WTC calendar, room reservations (25Live), and coordinate with Event staff regarding building rentals
• Coordinate with Security team and other stakeholder regarding access control for students, staff, faculty, and vendors
• Budgets: Provides leadership, direction and planning for the development of the budget (state operating budgets, grants, and sub-contracts). Track revenues and expenses, Monitor and reconcile budgets
• Administrative reporting: budgets, special projects, schedules, etc.
• Management of office processes and creation of new and improved protocols where needed
• Records Management including student enrollment & retention data, syllabi collection
• Order, maintain and organize departmental office supplies and equipment
• Supplies Purchasing Supervision
• Managing credit card spending and reconciliation in ctcLink
• Signing & submitting documents: such as parking passes, grade change cards, visitor parking passes, etc.
• Grant Management
• Track grant budgets, metrics, and compliance with funding requirements
• Assist in grant writing and reporting
• Assist the Associate Dean of Wood Technology:
• Serve as the Deans¿ designee on campus committees, taskforces, and institutional groups
• Establishing and achieving yearly departmental goals
• Dean¿s calendar management
• Schedule appointments and meetings; take meetings minutes
• Support Technical Advisory Committee including managing member list and taking minutes
• Participate in college and department leadership teams
  

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor's degree or 3 years of responsible supervisory, administrative and budget experience that demonstrate the capability to successfully perform the essential functions of the position
• Experience using computerized accounting software
• Demonstrated proficiency in Microsoft Office; including, Word, PowerPoint, Outlook, and Excel, spreadsheets, graphics, statistical and database applications
• Demonstrated skills in Adobe Acrobat
• Demonstrated ability to interact and communicated effectively, verbally and in writing, with general public, colleagues, staff, students, administrators and others of various racial, ethnic and socioeconomic backgrounds as well as those with disabilities in a courteous, respectful and professional manner
• Demonstrated superior analytic and problem-solving skills
• Demonstrated ability to work effectively in a complex and dynamic environment
• Demonstrated ability to be self-directed and able to multi-task projects with demonstrated time management proficiency skills
  
  

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources .

Office Setting

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings
  
  

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyberbullying.¿

Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance .

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant¿s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Other

• Industries

  Higher Education

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