Program Specialist

hivegroupllc; Springfield (VA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid leave

Federal holidays

Professional development

Lifestyle benefits

Job summary

Hive Group is seeking multiple Program Specialists to support the TSA LEORP, performing analytical, administrative, and financial duties to ensure timely reimbursement processing for over 200 airport law enforcement partners nationwide.

Location options include the Springfield, VA government site or Hive Group contractor sites. This full-time role requires a bachelor's degree, financial acumen, and ability to coordinate with multiple stakeholders, with a standard 8–hour workday.

Qualifications

• Bachelor’s degree from an accredited university.
• Minimum of 2 years of specialized experience in financial support, invoice processing, budget/financial analysis, or program administration.
• Desired: 5 years of specialized experience in subject‑matter support.
• Proficient in Microsoft Office with advanced Excel (data entry, spreadsheets, formulas, financial tracking).
• Working knowledge of federal budgeting or financial management processes, rules, and procedures.

Responsibilities

• Verifies invoice amounts, calculations, rates, dates of service, and supporting documentation against approved agreements.
• Identifies discrepancies and coordinates with stakeholders to resolve routine issues.
• Monitors funds availability, burn rates, and projected reimbursement needs; prepares routine financial reports and summaries.
• Coordinates with budget, finance, accounting, procurement, and program analysts to support reimbursement processing.
• Maintains financial files and records in compliance with records management and security requirements.
• Reviews and validates financial data for accuracy before inclusion in reports and dashboards.
• Assists in developing SOPs, checklists, templates, and internal controls for financial processing.
• Monitors processing timelines and flags overdue actions; provides guidance on reimbursement procedures.
• Identifies opportunities to improve financial processes and internal controls.

Skills

Strong analytical

Data entry

Organizational

Multi-tasking

Communication skills

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Position Overview

Hive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions to address complex, mission-critical program challenges for the federal government. We are seeking multiple (3) Program Specialists to support the TSA Law Enforcement Officer Reimbursement Program (LEORP).

This position is contingent upon contract award.

The Program Specialist performs key analytical, administrative, and financial support duties to ensure monthly reimbursement requests and invoices from over 200 airport law enforcement partner agencies across the nation are processed accurately, timely, and in accordance with applicable program guidance, financial management requirements, and office procedures.

Location: Work may be performed at the Government site located at 6595 Springfield Center Drive, Springfield, VA 22150, and/or at a Hive Group-designated contractor worksite. Personnel performing off-site must be available to attend Government meetings and conferences at the Government site as required.

Schedule: Full-time position supporting normal TSA business hours, generally 8:00 a.m. to 5:00 p.m., Monday through Friday, with eight hours of support provided each business day.

Key Responsibilities

• Verifies invoice amounts, calculations, rates, dates of service, supporting documentation, and other financial data against approved agreements, authorizations, funding documents, or program records.
• Identifies discrepancies, missing information, duplicate submissions, calculation errors, or other financial issues and coordinates with program staff, submitting agencies, vendors, or other stakeholders to resolve routine matters.
• Supports monitoring of funds availability, burn rates, balances, and projected reimbursement needs for assigned program areas or funding lines and prepares routine financial reports, status updates, spreadsheets, charts, and summaries for management.
• Coordinate with budget, finance, accounting, procurement, program analysts, and other stakeholders to support timely and accurate processing of reimbursement-related financial actions.
• Maintains financial files, invoice records, reimbursement documentation, and supporting materials in accordance with records management, audit, privacy, and information security requirements.
• Reviews and validates financial data for accuracy before inclusion in reports, briefings, dashboards, data calls, or management updates
• Assists in developing or updating standard operating procedures, checklists, desk guides, templates, and internal controls related to financial processing and reimbursement activities
• Monitors financial processing timelines and alerts supervisors or senior staff to overdue actions, unresolved discrepancies, funding concerns, or recurring processing issues. Provides technical assistance to internal and external stakeholders regarding invoice status, documentation requirements, reimbursement procedures, and financial tracking matters.
• Identifies opportunities to improve financial processes, strengthen internal controls, reduce errors, and increase efficiency in reimbursement operations.

Minimum Qualifications

• Minimum of a Bachelor’s Degree (BS/BA) from an accredited university.
• Minimum of 2 years of specialized experience directly related to financial support, invoice processing, budget/financial analysis, or program administration.
• Desired: 5 years of specialized experience in subject‑matter support.
• Technical Skills:
  • Proficient to advanced working knowledge of Microsoft Office applications, with advanced proficiency in Microsoft Excel (data entry, spreadsheets, formulas, financial tracking).
  • Working knowledge of federal budgeting or financial management processes, rules, and procedures.
• Core Competencies: Strong analytical, data entry, organizational, multi-tasking, and communication skills to handle high-volume invoice workloads.

Clearance & Security Requirements

• Background Check: Must successfully complete all TSA personnel security and suitability requirements, including the required Public Trust background investigation, before being granted access to applicable TSA systems and resources.
• Citizenship: Must meet DHS/TSA citizenship and personnel-security requirements applicable to the systems, facilities, and information accessed in performance of the position.
• Compliance: Must execute a DHS Form 11000-6 Non-Disclosure Agreement (NDA) and complete mandatory annual IT Security and privacy training.

Compensation and Benefits

The estimated base salary range for this position is $65,000 to $80,000 annually. This range represents Hive Group’s good faith and reasonable estimate of expected compensation at the time of this posting. Because this opportunity is tied to contingent project requirements, the final scope and budgetary parameters remain subject to change as project details clarify. Actual starting salary decisions are individualized and influenced by several factors, including but not limited to contract funding, geographic location, and a candidate’s specific combination of education, training, skills, certifications, competencies, and relevant work experience.

Hive Group offers a competitive and comprehensive benefits package, including health insurance (medical, dental, vision), life and disability insurance, retirement contributions, paid leave, federal holidays, professional development opportunities, and lifestyle benefits.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and affirmative action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws.

Our hiring and promotion decisions are based exclusively on an individual’s qualifications and suitability for the role.

Protecting Your Information

Stay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com — not from free email services like Gmail or messaging platforms such as WhatsApp.

If you receive suspicious messages requesting payment or personal information, please report them immediately to [e-mail]