Program Specialist

U.S. Department of Veterans Affairs; Oklahoma City (OK); On-site; USD 62,000 - 80,000; Full time

Job summary

The U.S. Department of Veterans Affairs, within the Oklahoma City VA Health Care System, seeks a Program Specialist to support the Eye Clinic with contract administration, recruitment, and activation planning.

The role interfaces with Human Resources, Facilities, and leadership to ensure clinical readiness and efficient operations. Working Monday–Friday, 8:00am–4:30pm, the position involves coordination across the Optical Shop and broader Eye Clinic programs, under the Surgical Care Service

Responsibilities

• Serves as Eye Clinic Contracting Officer's Representative, monitoring contract performance and invoices.
• Conducts market research, gathers vendor quotes, and prepares independent government cost estimates.
• Coordinates clinic activation projects, space design, equipment outfitting, and readiness timelines.
• Manages recruitment actions, onboarding logistics, and HR classifications for staff.
• Oversees administrative operations of the Optical Shop, tracking inventory and costs.

Job description

• Department: Department of Veterans Affairs

This position is located within the Surgical Care Service Line at the Oklahoma City VA Health Care System in Oklahoma City, Oklahoma and reports in a matrixed capacity to the Eye Clinic Supervisor for day-to-day operational direction and to the Chief of Ophthalmology for clinical program alignment and priority-setting.

Key Responsibilities

The Program Specialist performs a wide range of analytical, administrative, and program management functions in support of hiring and personnel actions, activation and space/equipment planning, equipment acquisition and inventory management, contract administration, and oversight of the Optical Shop.

Major responsibilities and duties include, but are not limited to: Serves as Eye Clinic Contracting Officer's Representative, monitoring contract performance and deliverables and reconciling invoices against services rendered. Conducts market research, obtains vendor quotes, and prepares independent government cost estimates to support acquisition strategy and pricing.

Serves as subject matter expert for clinic activation projects, coordinating space design, equipment outfitting, and clinical readiness timelines. Conducts and reconciles periodic equipment inventories, documents and resolves discrepancies, and coordinates disposal of excess or obsolete equipment. Coordinates recruitment actions, prepares recruitment justifications, and manages onboarding logistics for staff.

Serves as point of contact with Human Resources Management Service for classification actions and position description updates. Reviews and updates Eye Clinic Standard Operating Procedures and outgoing correspondence for policy compliance, oversees training tracking, and represents the Eye Clinic on Medical Center committees as liaison to leadership and support services.

Serves as program coordinator for the Optical Shop - overseeing administrative/logistical operations, tracking inventory and reconciling costs, and coordinating procurement of fabrication supplies. Work Schedule: Monday-Friday, 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD148890 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $61722 – $80243/yr.

What is the application deadline?

Applications close on 2026-10-30.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.