Program Specialist

University-of-Hawaii-System; Honolulu (HI); On-site; USD 60,000 - 70,000; Full time

Job summary

University of Hawai'i at Manoa, Hamilton Library, is seeking a Program Specialist to support the Hawaiian and Pacific Collections. The role includes collection development assistance, metadata application, and coordination of digitization projects to improve access and preservation.

The position emphasizes data analysis, reporting on funds, and creating internal documentation. It is a full-time permanent role located at Hamilton Library with an 11-month structure.

Qualifications

• Possession of a baccalaureate degree in humanities, social sciences, natural sciences, computer sciences, Hawaiian Studies, Pacific Island Studies or related field and 3 year(s) of progressively responsible professional experience with responsibilities for library services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Responsibilities

• Supports Hawaiian and Pacific Collection librarians in their collection development activities.
• Evaluates department operations, analyzes data, and makes recommendations for improving department operations to the Department Chair.
• Coordinates reformatting projects to support the preservation and increased digital access of the collections.
• Prepares, analyzes, interprets, and reports on the department's annually allocated funds; creates quarterly reports or reports significant changes, to supervisor in compliance with University policies and procedures and state and federal rules and regulations.
• Drafts descriptive records for department collections for the purpose of enhancing patron access. Applies or adapts current standard metadata policies, principles, and methods.

Skills

Library operations

Data analysis

Metadata concepts

Education

Bachelor's degree in humanities, social sciences, natural sciences, computer sciences, Hawaiian Studies, Pacific Island Studies or related field

Tools

LibGuides

Gimlet

Job description

Program Specialist (0078133) | University of Hawai'i page has loaded.

Full-Time Permanent

Job Number

2026-01978

University of Hawai'i at Manoa - Library Services

Division

Hamilton Library

09/14/2026

Closing Date

9/29/2026 11:59 PM Hawaii

Position Number:

0078133

Description

Title: ProgramSpecialist

Position Number: 0078133

Hiring Unit: University of Hawaii at Manoa, Library Services, Hawaiian and Pacific Collections Department

Location: University of Hawaii at Manoa, Hamilton Library

Description

Title: ProgramSpecialist

Position Number: 0078133

Hiring Unit: University of Hawaii at Manoa, Library Services, Hawaiian and Pacific Collections Department

Location: University of Hawaii at Manoa, Hamilton Library

Date Posted: 09/09/2026

Closing Date: 09/29/2026

Pay Band:B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities

• *Supports Hawaiian and Pacific Collection librarians in their collection development activities.
• *Evaluates department operations, analyzes data, and makes recommendations for improving department operations to the Department Chair.
• *Coordinates reformatting projects to support the preservation and increased digital access of the collections.
• *Prepares, analyzes, interprets, and reports on the department's annually allocated funds; creates quarterly reports or reports significant changes, to supervisor in compliance with University policies and procedures and state and federal rules and regulations.
• *Drafts descriptive records for department collections for the purpose of enhancing patron access. Applies or adapts current standard metadata policies, principles, and methods.
• *Applies metadata standards to enhance access and discoverability of the Hawaiian and Pacific Collections.
• *Recruits, hires, supervises, trains, schedules, and evaluates student assistants; manage related budgets and timekeeping records.
• Maintains and updates the Hawaiian and Pacific Collections Department web presence to ensure accuracy and currency.
• Develops internal documentation and provides training on local policies, ensuring clarity and compliance.
• Actively participates in professional development opportunities and monitors industry trends to identify, evaluate, and implement emerging library technologies, systems, and standards that enhance library services and workflows.
• Other duties as assigned.

*Denotes Essential Functions

Duties and Responsibilities

• *Supports Hawaiian and Pacific Collection librarians in their collection development activities.
• *Evaluates department operations, analyzes data, and makes recommendations for improving department operations to the Department Chair.
• *Coordinates reformatting projects to support the preservation and increased digital access of the collections.
• *Prepares, analyzes, interprets, and reports on the department's annually allocated funds; creates quarterly reports or reports significant changes, to supervisor in compliance with University policies and procedures and state and federal rules and regulations.
• *Drafts descriptive records for department collections for the purpose of enhancing patron access. Applies or adapts current standard metadata policies, principles, and methods.
• *Applies metadata standards to enhance access and discoverability of the Hawaiian and Pacific Collections.
• *Recruits, hires, supervises, trains, schedules, and evaluates student assistants; manage related budgets and timekeeping records.
• Maintains and updates the Hawaiian and Pacific Collections Department web presence to ensure accuracy and currency.
• Develops internal documentation and provides training on local policies, ensuring clarity and compliance.
• Actively participates in professional development opportunities and monitors industry trends to identify, evaluate, and implement emerging library technologies, systems, and standards that enhance library services and workflows.
• Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in humanities, social sciences, natural sciences, computer sciences, Hawaiian Studies, Pacific Island Studies or related field and 3 year(s) of progressively responsible professional experience with responsibilities for library services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

• Considerable working knowledge of principles, practices and techniques in the area of library operations and services as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with supporting library services in a specialized collection.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing, and experience with other library-related programs, such as LibGuides and Gimlet.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications

• Ability to evaluate operations, analyze data, and make evidence-based recommendations for improvement.
• Experience preparing and reporting on allocated funds in compliance with institutional and governmental policies.Proficiency with databases, spreadsheets, and office productivity software for compiling, managing, and presenting data.
• Knowledge of collection management, acquisitions, metadata creation, digital preservation, or web archiving.
• Skill in drafting, proofreading, and editing accurate reports, descriptive records, and procedural documentation.
• Experience supervising and training in technical processes, specialized equipment, and software use.
• Strong organizational, planning, and project management skills, with the ability to manage multiple priorities and meet deadlines.
• Commitment to ongoing professional development and adoption of emerging library technologies and standards.
• Knowledge of Hawaiian and/or Pacific Islands topics.

Desirable Qualifications

• Familiarity with olelo Hawaii and/or other Pacific Islands languages.
• Coursework in Hawaiian Studies, Pacific Islands Studies, or Library and Information Science.
• Familiarity with University of Hawaii at Manoa Library systems, policies, and procedures.
• Demonstrated adaptability and willingness to learn new tools and processes.
• Functional understanding of statistical concepts and sampling methodologies.
• Demonstrated interest in and ability to learn emerging technologies used in academic libraries.
• Knowledge of library and archives descriptive standards.

Inquiries: Eleanor Kleiber, Screening Committee Chair,

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case‑by‑case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/