Program Secretary/Unit Clerk in Behavioral Health

Horizon Health; Franklin (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Excellent Medical, Dental, Vision plan

401(k) with company match

Disability coverage

Flexible Spending Accounts

Job summary

Horizon Health is seeking a Program Secretary in Behavioral Health to support the Franklin, IN unit at Johnson Memorial Health. This role manages daily administrative tasks for the Behavioral Health Program and assists the Program Director, including HR tasks like applicant tracking and onboarding.

The position involves receptionist duties, scheduling, data entry, and coordination with HR and supervisors to ensure compliant, well-organized records and smooth operations for the unit and its

Qualifications

• High School Graduate/GED required.
• 1 – 3 years of related work experience.
• Proficient in Software Applications.
• Excellent Written and Verbal communication Skills.
• High Level of Accountability.
• Ability and Willingness to Take on New Tasks.
• Valid Driver’s License and Use of Automobile.
• Ability to read and Comprehend Moderate to Complex Instructions and Correspondence.
• Ability to Write Detailed Correspondence.
• Ability to Work Multiple Phone Lines.
• List primary equipment used: Desktop, printers, copiers, phone system.
• List required software and proficiency: Microsoft Office, CQI+, Client applications, Horizon Applications.

Responsibilities

• Answers the phone, responds to information requests; schedules unit assessments and appointments.
• Completes unit paperwork, data entry, documents, and audits.
• Coordinates with supervisors and HR during pre/post-employment processes.
• Prepares payroll documents; maintains records and performs daily time clock adjustments.
• Greets visitors, patients and families on the unit as assigned.
• Ensures new hire forms are completed timely and in line with policy.
• Creates personnel files and maintains corporate files for employees.
• Attends unit and hospital meetings as directed.
• Keeps materials organized with required unit activity information.
• Performs other duties as assigned by this position.

Skills

Written communication

Verbal communication

Phone handling

Time management

Education

High School Graduate/GED

1–3 years related work experience

Tools

Microsoft Office

CQI+ / Horizon Applications

Client applications

Job description

Program Secretary/Unit Clerk in Behavioral Health – Franklin, IN

Horizon Health is seeking a Program Secretary in Behavioral Health to join our team at Johnson Memorial Health in Franklin, IN. This unit has 29 inpatient psychiatric beds at its behavioral health center. The Program Secretary is responsible for the Behavioral Health Program’s daily administrative duties and providing assistance to the Behavioral Health Program Director. The Program Secretary also has responsibility for performing Human Resources related duties such as applicant tracking and onboarding.

Responsibilities

• Answers the phone, responding to all requests for information; Schedules Unit assessments, meetings and appointments as appropriate
• Completes all unit paperwork, submissions, data entry, communications and audits
• Coordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation
• Prepares payroll documents including time sheets, Verification of Hours, exemption reports, PAFs. Keeps all records organized and available to the Program Director as needed. Performs daily time clock adjustments
• As assigned, greets visitors, patients, and their families coming to the Unit
• Ensures new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements
• Creates new hire/rehire personnel files, files employee documents, and ensures NSC HR has a copy of all appropriate documents for the employees’ corporate personnel files
• Attends Unit and Hospital meetings as directed
• Keeps materials organized and available with required information regarding unit activities. Such materials involve staff development, shift assignment reports, nightly chart audit, daily safety reports, SECURE training, incident reports, etc.
• Performs other duties as assigned/required by this position.

Benefit Highlights

• Competitive Compensation
• Excellent Medical, Dental, Vision, and Prescription Drug Plan
• 401(K) with company match and discounted stock plan
• Long and Short-term Disability
• Flexible Spending Accounts; Healthcare Savings Account
• Life Insurance
• Career development opportunities within the company
• Tuition Assistance
• Rewarding work environment - Enjoy going to work everyday!

About Franklin, Indiana

Franklin, Indiana is a welcoming community that blends small-town charm with modern convenience. Known for its high quality of life, Franklin offers a safe, family-friendly environment, a strong sense of community, and a pace of life that feels both relaxed and connected. Its location provides easy access to Indianapolis and surrounding areas, making it an ideal choice for commuters who want the benefits of suburban living without sacrificing accessibility. Franklin is also home to excellent schools, local amenities, and a growing business-friendly climate that supports both families and entrepreneurs. Residents enjoy beautiful parks, recreation opportunities, and a vibrant downtown filled with shops, dining, and community events that create a true hometown feel. Whether you’re looking to raise a family, start a business, or simply enjoy a balanced lifestyle, Franklin offers the kind of place people are proud to call home.

Who we are & where you can make a difference

Quality care is our passion; improving lives is our reward. Horizon Health Behavioral Health Services, a subsidiary of Universal Health Services, is a leading behavioral services management company. Horizon Health Behavioral Health Services has been leading the way in partnering with hospitals to manage their behavioral health programs for over 40 years. With an unparalleled breadth of services, Horizon Health Behavioral Health Services has singular expertise in behavioral health conditions and comprehensive care settings. Whether it involves the planning, development and implementation of a new behavioral health service line, or the successful management of an existing behavioral health service, Horizon Health Behavioral Health Services has extensive expertise in successfully addressing concerns unique to hospital-based programs.

About Universal Health Services

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500 corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom. www.uhs.com.

For more information on this position, email Oscar Hernandez, Horizon Health, Senior Executive Recruiter at [e-mail]

Qualifications

• High School Graduate/GED required
• 1 – 3 years of related work experience
• Proficient in Software Applications
• Excellent Written and Verbal communication Skills
• High Level of Accountability
• Ability and Willingness to Take on New Tasks
• Valid Driver’s License and Use of Automobile
• Ability to read and Comprehend Moderate to Complex Instructions and Correspondence
• Ability to Write Detailed Correspondence
• Ability to Work Multiple Phone Lines
• List primary equipment used: Desktop, printers, copiers, phone system
• List required software and required proficiency: Microsoft Office, CQI+, Client applications, Horizon Applications

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.