Program Secretary

Universal Health Services; Abbeville (LA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive Compensation

Excellent Medical Plan

401(k) with company match

Job summary

Horizon Health, a subsidiary of Universal Health Services, seeks a Program Secretary for Abbeville General Hospital’s 16-bed inpatient behavioral health unit in Abbeville, LA. The role covers daily administrative duties and HR support for the program director.

The position includes processing I-9 and onboarding, filing, invoice reviews, and data entry. A HS diploma is required with 1–3 years of related experience; a driver’s license is necessary.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• 1-3 years of working experience in a similar role.
• Valid driver's license and use of an automobile.

Responsibilities

• Answer the phone and prepare correspondence, reports, and filings.
• Schedule meetings and greet visitors, patients, and families.
• Coordinate with HR during pre/post-employment processes and ensure I-9/new hire forms are completed.
• Create new hire/rehire personnel files and maintain employee documents.
• Maintain schedule for filing court paperwork and hearings with court personnel.
• Review invoices and expense reports for accuracy before routing.
• Order office supplies and oversee maintenance of equipment.
• Provide data entry support (HBIPS, CQI, census, training docs, audits).
• Performs other duties as assigned.

Skills

Communication

Organization

HR coordination

Customer service

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Data entry

Job description

Responsibilities

Program Secretary- Inpatient Behavioral Health

Horizon Health is seeking a Program Secretary to join our team at Abbeville General Hospital in Abbeville, LA. This is a 16 bed inpatient psychiatric unit treating ages 18+. The Program Secretary is responsible for the Behavioral Health Program's daily administrative duties and providing assistance to the Behavioral Health Program Director. The Program Secretary also has responsibility for performing Human Resources related duties such as applicant tracking and onboarding.

Responsibilities:

• Answer the phone and prepare correspondence, reoccurring reports and other periodic or special reports as required. This includes coordination, typing, distribution and filing
• Schedules meetings and appointments as appropriate, and greets visitors, patients, and their families. Facilitates special events as needed
• Coordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation. Ensures I-9 and new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements
• Creates new hire/rehire personnel files, files employee documents, and ensures corporate HR has a copy of all appropriate documents for the employees' corporate personnel files
• Maintains schedule for filing court paperwork and hearings. Works closely with court personnel to maintain good relationships
• Reviews and evaluates all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient
• Orders all office supplies and oversees all maintenance on office related equipment
• Provides data entry support as needed. This may include, but not be limited to, HBIPS, CQI, census, training documents, and audits
• Performs other duties as assigned/required by this position.

Benefit Highlights for full-time positions:

• Competitive Compensation
• Excellent Medical, Dental, Vision, and Prescription Drug Plan
• 401(K) with company match and discounted stock plan
• Long and Short-term Disability
• Flexible Spending Accounts; Healthcare Savings Account
• Life Insurance
• Career development opportunities within the company
• Tuition Assistance
• Rewarding work environment - Enjoy going to work every day

Who we are & where you can make a difference:

Quality care is our passion; improving lives is our reward. Horizon Health, a subsidiary of Universal Health Services, is a leading behavioral services management company.Horizon Health Behavioral Health Services has been leading the way in partnering with hospitals to manage their behavioral health programs for over 40 years. With an unparalleled breadth of services, Horizon Health has singular expertise in behavioral health conditions and comprehensive care settings. Whether it involves the planning, development and implementation of a new behavioral health service line, or the successful management of an existing behavioral health service, Horizon Health has extensive expertise in successfully addressing concerns unique to hospital-based programs.

Qualifications

• High school diploma or GED required
• Bachelor's degree preferred
• 1-3 years of working experience in a similar role
• Valid driver's license and use of an automobile
• Crisis Prevention
• Enhances professional growth and development through participation in educational programs, in-service meetings and workshops. Keeps up to date on professional literature
• Maintain effectiveness and certification in required patient management protocols.
• Completes and maintains all required state/regulatory, Hospital and Horizon competencies and training/education expectations on a timely basis.
• Is knowledgeable of hospital and departmental policies and procedures, objectives, quality improvement program, safety, environmental and infection control standards
• Develops basic knowledge of Hospital and Horizon senior staff and organizational structure

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.