Program Secretary- Weekends part time

Universal Health Services, Inc.; Abbeville (LA); On-site; USD 21,000 - 28,000; Part time

Job summary

Horizon Health at Abbeville General Hospital in Abbeville, LA seeks a Program Secretary for our 16-bed inpatient Behavioral Health unit. The role supports daily administrative duties and assists the Behavioral Health Program Director, including HR tasks like applicant tracking and onboarding.

The position is part-time on weekends, requiring a high school diploma (GED) with 1–3 years in a similar office role, strong organizational skills, and valid driver’s license.

Qualifications

• High school diploma or GED is required.
• Bachelor's degree preferred.
• 1-3 years of working experience in a similar role.
• Valid driver's license.
• Crisis Prevention certification or training.
• Keeps up to date on hospital policies and Horizon competencies.
• Maintains regulatory and Horizon training/education expectations on a timely basis.

Responsibilities

• Answer phones and prepare correspondence, reports, and other documents; manage filing.
• Schedule meetings and greet visitors; assist with events.
• Coordinate pre/post-employment HR processes; ensure I-9 forms are completed.
• Create and maintain new hire files and HR documents.
• Maintain court filing schedules and liaise with court personnel.
• Review invoices and expense reports for accuracy.
• Order office supplies and oversee maintenance of equipment.
• Provide data entry support (HBIPS, CQI, census, training, audits).
• Perform other duties as assigned.

Skills

Administrative support

Crisis Prevention

Communication

Driver's license

Education

High school diploma or GED

Bachelor's degree preferred

1-3 years experience in a similar role

Job description

Responsibilities

Program Secretary- Inpatient Behavioral Health- Part time weekends

Horizon Health is seeking a Program Secretary to join our team at Abbeville General Hospital in Abbeville, LA. This is a 16 bed inpatient psychiatric unit treating ages 18+.The Program Secretary is responsible for the Behavioral Health Program’s daily administrative duties and providing assistance to the Behavioral Health Program Director. The Program Secretary also has responsibility for performing Human Resources related duties such as applicant tracking and onboarding.

Responsibilities

• Answer the phone and prepare correspondence, reoccurring reports and other periodic or special reports as required. This includes coordination, typing, distribution and filing
• Schedules meetings and appointments as appropriate, and greets visitors, patients, and their families. Facilitates special events as needed
• Coordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation. Ensures I-9 and new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements
• Creates new hire/rehire personnel files, files employee documents, and ensures corporate HR has a copy of all appropriate documents for the employees’ corporate personnel files
• Maintains schedule for filing court paperwork and hearings. Works closely with court personnel to maintain good relationships
• Reviews and evaluates all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient
• Orders all office supplies and oversees all maintenance on office related equipment
• Provides data entry support as needed. This may include, but not be limited to, HBIPS, CQI, census, training documents, and audits
• Performs other duties as assigned/required by this position.

Benefit Highlights for full-time positions

• Competitive Compensation
• Excellent Medical, Dental, Vision, and Prescription Drug Plan
• 401(K) with company match and discounted stock plan
• Long and Short-term Disability
• Flexible Spending Accounts; Healthcare Savings Account
• Life Insurance
• Career development opportunities within the company
• Tuition Assistance
• Rewarding work environment - Enjoy going to work every day

Who we are & where you can make a difference

Quality care is our passion; improving lives is our reward. Horizon Health, a subsidiary of Universal Health Services, is a leading behavioral services management company.Horizon Health Behavioral Health Services has been leading the way in partnering with hospitals to manage their behavioral health programs for over 40 years. With an unparalleled breadth of services, Horizon Health has singular expertise in behavioral health conditions and comprehensive care settings. Whether it involves the planning, development and implementation of a new behavioral health service line, or the successful management of an existing behavioral health service, Horizon Health has extensive expertise in successfully addressing concerns unique to hospital-based programs.

Qualifications

• High school diploma or GED required
• Bachelor's degree preferred
• 1-3 years of working experience in a similar role
• Valid driver's license and use of an automobile
• Crisis Prevention
• Enhances professional growth and development through participation in educational programs, in-service meetings and workshops. Keeps up to date on professional literature
• Maintain effectiveness and certification in required patient management protocols.
• Completes and maintains all required state/regulatory, Hospital and Horizon competencies and training/education expectations on a timely basis.
• Is knowledgeable of hospital and departmental policies and procedures, objectives, quality improvement program, safety, environmental and infection control standards
• Develops basic knowledge of Hospital and Horizon senior staff and organizational structure

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

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At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.