Program Resource Coodinator

Valley-Forge-Educational-Services; Malvern (Chester County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Dental insurance

Vision insurance

PTO

Disability insurance

EAP

403(b)

Job summary

The Vanguard School and Services is seeking a Program Resource Coordinator to support curriculum management, testing, and educational resources at The Vanguard School in Malvern, PA. The role involves coordinating curriculum materials, assisting with ESY programming, and maintaining documentation and communication across the school team.

Qualifications include a Bachelor's degree in Education or related field and at least three years of educational administration experience.

Qualifications

• Bachelor's degree in Education or related field.
• Minimum of three years' administrative experience in an educational setting.
• High level of competency with online research and computer applications.
• Excellent organizational skills to manage multiple priorities and deadlines.
• Excellent communication skills to respond to curriculum, resources, and materials.
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Ability to engage intellectually and physically in all work components.
• Ability to establish and maintain cooperative working relationships with administrators, colleagues, clients/students, parents, volunteers.

Responsibilities

• Under the direction of the Assistant Director of Education, assist in curriculum management and ensure curricula are ordered, received, distributed, and returned per protocols.
• Support teacher and student access to curriculum materials and assist with standardized testing sessions as needed.
• Coordinate ESY program summer camp and respite weekends.
• Barcode, organize and catalog curriculum, materials, and resources for ESY and related programs.
• Research, order, and inventory curriculum resources for ESY and annual themes.

Skills

Bachelor's degree

Administrative experience

Online research

Organizational skills

Communication skills

English usage

Team collaboration

Education

Bachelor's degree in Education

Job description

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Openings as of 7/29/2026

Program Resource Coodinator JobID: 1576

• Position Type: Vanguard Administration
• Date Posted: 7/24/2026
• Location: The Vanguard School

Are you looking for a career that makes your heart smile on a daily basis? Come and work with our amazing students and staffat The Vanguard School!

Founded in 1959 and located on a beautiful 28-acre campus in Malvern, PA, The Vanguard School and Services (VSS) are dedicated to the growth and development of children and young adults with a variety of special needs. Through a collaborative and holistic approach to each individual served by the continuum of educational, recreation, and employment services offered, VSS commits to helping all students and participants develop a strong sense of self-worth in their communities in an environment driven by respect, appreciation, learning, and growth.

Title: Program Resource Coordinator
Program/Dept: The Vanguard School
Reports To: Assistant Director of Education
Work Year/Day: 12 month, 8 hours per day (including a 30 minute unpaid break)
FLSA Status: Non-Exempt

Minimum Qualifications

1. Bachelor's degree in Education or related field; or a minimum of 5 years' experience working in a special education classroom.
2. Minimum of three years' administrative experience in an educational setting.
3. High level of competency with online research. Able to use computers and software applications at a proficient level.
4. Excellent organizational skills. Able to manage multiple, changing priorities and meet deadlines.
5. Excellent communication skills. Able to clearly respond to questions regarding curriculum, resources, and materials.
6. Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
7. Ability to engage intellectually and physically in all components of the work process.
8. Ability to establish and maintain cooperative and effective working relationships with all constituents (administrators, colleagues, clients/students, parents, volunteers, and others).

General Duties and Responsibilities

Under the direction of the Assistant Director of Education, the Program Resource Coordinator assists in the curriculum management process to ensure appropriate curricula are ordered, received, distributed, and returned according to established protocols. The Program Resource Coordinator supports teacher and student access to curriculum materials and assists with the facilitation of whole-school, standardized and norm-referenced testing sessions as needed. In addition, the Program Resource Coordinator supports with the coordination of summer camp and respite weekends.

Specific Duties and Responsibilities

1. Barcode, organize and catalog all current curriculum, materials, and resources for The Vanguard School including the Extended School Year (ESY) program. Order, track, log, bar code and distribute new curricula as needed.
2. Research, order, and inventory appropriate curriculum resources for ESY program supporting the annual ESY theme.
3. Enter required data onto the teacher resource database (i.e. Textbook Tracker) for staff members to view campus-wide resources that are available for use. Address routine questions from teachers.
4. Upload instructional materials and directions from CD-ROMS to the public drive for teacher use. Prepare and/or adapt directions as necessary to assist teachers in utilizing curriculum materials.
5. Develop and maintain a campus-wide system for teachers to access Foss Science kits.
6. Prepare and maintain a summary of all available curriculum resources for teacher access.
7. Assist in the research of and provide electronic access to specific subject materials and enrichment activities for teacher use in all grade levels.
8. Work with the educational technology coordinator to obtain iPad applications aligning with curriculum programs for teacher and student use.
9. Schedule, coordinate, and assist teachers with classroom testing sessions, including but not limited to school-wide testing initiatives, state and standardized tests, and other norm-referenced curriculum and instruction initiatives.
10. Schedule, coordinate, and assist in the facilitation of professional development webinars that support the implementation of Curriculum & Instruction initiatives.
11. Assist business office with the processing of registrations, contracts, payments/invoices and purchase orders for ESY, summer camp, and respite participants through the Camp Brain software application.
12. Prepare and order materials for the Vocational Immersion Program (VIP), and Vanguard camp and retreats.
13. Coordinate substitutes for ESY.
14. Assist with other administrative duties and program operations as required.
15. Maintain confidentiality of all information relating to the organization and its programs, students, parents, staff, clients, donors, and board members.
16. Maintain a professional, confidential and ethical relationship with colleagues, students and parents at all times.
17. Attend and actively participate in all staff meetings, in-service meetings, and other meetings as required.
18. Perform related duties, special assignments and projects as assigned.

Benefits

• VSS offers a competitive salary
• full comprehensive medical, dental, and vision insurance
• PTO
• 100% short and long-term disabilities
• a robust Employee Assistance Program
• a generous annual contribution to each employees' 403(b)
• team-building events
• staff outings
• working alongside professionals who care deeply about our mission and core values: Communication and Listening, Critical Thinking and Problem Solving, Ethics, Professionalism, and Teamwork!

The Vanguard School and Services is committed to the full inclusion of all qualified individuals. We will ensure that persons with disabilities are provided reasonable accommodations as part of this commitment. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment, be sure to let us know.

Postings current as of 7/29/2026 11:46:48 AM CST.