PROGRAM PROJECT SPECIALIST II - 542886

Arizona Department of Corrections; Phoenix (AZ); On-site; USD 44,000 - 54,000; Full time

Job summary

Arizona Department of Corrections is seeking an administrative-level Program Project Specialist II to support public records requests and legal records management in the Office of the General Counsel. The role involves reviewing requests, redacting records, and generating professional correspondence while adhering to federal, state, and departmental rules.

The incumbent will coordinate with internal staff and external customers, ensure timely responses, and assist with process improvements for

Qualifications

• Experience performing administrative work in a legal or public records setting.
• Ability to review, redact, and respond to records requests in compliance with laws and department policies.

Responsibilities

• Reviews and redacts records for public release according to laws and guidelines.
• Analyzes each request to determine appropriate information to provide.
• Receives, tracks, and responds to public records requests.
• Compiles documents and prepares professional correspondence and reports.
• Supports special projects and response efforts for subpoenas and court orders.
• Drives on state business and maintains confidentiality.

Skills

Verbal communication

Written communication

Time management

Attention to detail

Education

Paralegal degree/certificate

Tools

ACIS

Google Workspace

Microsoft Office

Job description

PROGRAM PROJECT SPECIALIST II - 542886

Job Location: Office of the General Counsel, 701 East Jefferson Street, Phoenix, Arizona 85034. Website: https://corrections.az.gov

Salary: $49,200.00

Closing Date: 08/23/2026

• Arizona Correction Information System (ACIS)
• Utilize computers

Job Summary

Are you a Paralegal or legal assistant? Do you have experience performing complex administrative work in a criminal justice or law office environment? The next step in your legal career is here. The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an administrative-level assistant to fill the Program Project Specialist position. This position performs complex, specialized, administrative work in providing available requested Department records to the general public pursuant to federal, state, and departmental rules and regulations. Review written requests and a wide variety of records, and collect, organize, compile, and maintain hard copies and electronic files. This position is expected to communicate with both internal and external customers regarding the details and needs related to the documents requested, including consulting and conferring with internal personnel and managers. In addition, may be included in the interactive process of improving upon existing and/or implementing new policies and/or procedures related to Public Records Requests as the needs of the Department require.

Job Duties

• Reviews and redacts records for public release in accordance with applicable laws and Departmental guidelines
• Analyzes each request to ensure appropriate information is provided
• Receives, tracks, and responds to public records requests in accordance with Federal and State laws and Departmental policies and procedures
• Conducts research, analyzes documents and requests, compiles documents and composes professional correspondence and letters
• Attends meetings and training classes
• Prepares various reports and reconciles cash payments for document preparation and copies
• Special projects as assigned, including supporting response efforts for requests for production or documents, subpoenas, and court orders
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• State and Federal Laws and regulations
• Departmental policies and procedures
• Arizona Correction Information System (ACIS)
• Computers using various software (Google Workspace and Microsoft Office)

Office

• Proper spelling, grammar, vocabulary, and math
• Principles and practices of administration and management

Skill in:

• Effective verbal and written communications
• Establishing workload priorities
• Computers and associated software
• Related peripheral equipment and various software programs
• Working on multiple tasks and assignments simultaneously and providing a high level of customer service
• Detail and time management
• Research and analysis
• Critical reading
• Analyzing data

Ability to:

• Lift/cary approximately 40 lbs.
• Push/pull approximately 40 lbs.
• Walk/run approximately .7 miles
• Understand, explain, and apply State and Federal Laws
• Utilize computers
• Work independently
• Work on various urgent requests at the same time
• Compose varied correspondence in accordance with relevant policy and procedures
• Plan, analyze, and coordinate activities
• Work in a fast-paced, pressured environment to meet deadlines with short notice
• Exercise judgment regarding policies and procedures with confidentiality
• Interpret policy and procedures for the public and certain criminal justice agencies
• Utilize critical and analytical thinking in reviewing and redacting department records
• Interpret and apply a plicable laws, codes, regulations, and department policies to redact and release records and maintain confidential information
• Develop and maintain effective working relationships with stakeholders

Selective Preference(s)

• Paralegal Degree and/or Certificate
• Experience performing administrative work in a criminal justice or law office environment

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate drivers license, complete all required training, and successfully pass all necessary driver license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizo