ADMINISTRATIVE SECRETARY III

Arizona State Government; Phoenix (AZ); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Vacation and sick days

Paid Parental Leave

Robust insurance plan

Excellent retirement program

Commuter subsidy

Job summary

Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) seeks a meticulous Administrative Secretary III to perform confidential administrative duties for the Complex Warden at the Phoenix facility. The role emphasizes organization, accuracy, and customer service in a high-security environment.

The position requires strong communication, time management, and computer skills, with responsibility for reports, files, and event coordination.

Qualifications

• Knowledge of ADCRR policies and procedures
• Written and verbal communication skills
• Grammatical formatting using concise non-technical language
• Computer usage with Microsoft Office and Google Suite
• Techniques in screening calls, visitors and telephone calls
• Budget management basics
• Ability to provide effective assistance to employees
• Maintain confidentiality and handle confidential files
• Work as part of a team and manage time effectively
• Ability to plan, coordinate activities and maintain priorities

Responsibilities

• Compose correspondence and respond to routine matters
• Operate computer systems and software
• Prepare weekly and monthly reports
• Maintain department policy manual
• Type meeting minutes
• Complete special projects
• Maintain accurate timekeeping
• Organize confidential/administrative files
• Track and forward correspondence
• Manage staff mail and communications
• Answer and route calls appropriately
• Coordinate events and meetings
• Drive on state business as needed
• Perform other duties as assigned

Skills

Excellent communication

Problem-solving

Interpersonal skills

Time management

Multitasking

Teamwork

Confidentiality

Self-motivation

Work under supervision

Tools

Microsoft Office

Google Suite

Spreadsheet software

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY III

Job Location

Address

Arizona State Prison Complex (ASPC) - Phoenix 2500 E. Van Buren St. Phoenix, AZ 85008

Posting Details

Salary: $33,800.00

Grade: 14

Closing Date: Open Until Filled

Job Summary

Are you exceptional with organization and customer service? The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated individual to perform full administrative secretarial functions of a responsible and confidential nature for the Complex Warden at the Arizona State Prison Complex – Phoenix. This is your opportunity.

Job Duties

• -Composes correspondence and replies to correspondence on routine matters
• -Computer usage
• -Compiles and prepares weekly and monthly reports
• -Updates department policy manual
• -Types meeting minutes
• -Completes special projects
• -Timekeepingno
• -Creates, organizes, and maintains confidential/administrative files
• -Logs, tracks, copies and forwards responses for correspondence and documentation
• -Responsible for maintaining files
• -Collects and distributes all incoming and outgoing staff/department mail
• -Answers, screens, and refers call appropriately
• -Coordinates special events, meetings and fundraising events
• -Drives on State business
• -Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

• Knowledge of: Arizona Department of Administration (ADOA) Personnel Rules and ADCRR policies and procedures
• Knowledge of: Written and verbal communication
• Knowledge of: Grammatical formatting using concise, specific, and grammatically correct non-technical language
• Knowledge of: Computer usage and various software programs (Spreadsheet software, Microsoft Office and Google Suite)
• Knowledge of: Techniques in screening incoming calls, visitors, and telephone calls
• Knowledge of: Working in managing a budget
• Skill in: Problem-solving and interpersonal skills
• Skill in: Excellent communication skills both written and verbal
• Skill in: Tact in dealing with the public and staff both in-person and via telephone
• Skill in: Handling multiple tasks
• Skill in: Self-motivation and working under minimal supervision
• Skill in: Work as a team member
• Skill in: Time management
• Skill in: Employee time sheets and timekeeping
• Ability to: Provide effective assistance to employees
• Ability to: Work effectively with others
• Ability to: Investigate and resolve problems
• Ability to: Plan, coordinate activities, and establish priorities
• Ability to: Develop effective operating procedures
• Ability to: Work effectively under a short deadline
• Ability to: Maintain confidentiality
• Ability to: Work in a prison environment

Selective Preference(s)

• -Prefer two (2) years of professional office experience and proficiency in Google Suite/Google workspace, Microsoft Word, Excel, PowerPoint and e-mail.

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• - Vacation and sick days with 10 paid holidays per year
• - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• - Exceptional retirement program
• - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• - An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.