Program Project Specialist 2

State of Arizona; Phoenix (AZ); On-site; USD 53,000 - 63,000; Full time

Benefits offered by this job

Sick leave

Vacation with 10 paid holidays per año

Paid Parental Leave

Health and dental insurance

Retirement plan

Life insurance and long-term disable

Optional employee benefits

Job summary

State of Arizona seeks a capable Program Project Specialist 2 (Fiscal Specialist) to support EQS financial functions, including vehicle lease payments, invoices, taxes, and fixed asset management in Phoenix. You will handle complex financial projects and coordinate with the EQS Business Manager and Accounts Payable.

Remote work options are available under the State’s Remote Work Program, with flexibility across home, office, or hoteling spaces.

Qualifications

• Budgeting and fiscal management principles for obtaining and reporting financial information.
• Proficiency with MS Office and Google Workspace tools.
• Understanding of the Procurement Code and its application to purchases.
• Knowledge of state purchasing processes, budgets, invoices.
• Strong communication, oral and written skills.
• Ability to conduct research, analysis, and strategic planning.
• Proficiency in business math and analytical reasoning.
• Strong interpersonal and relationship-building abilities.
• Organizational management and problem-solving capabilities.
• Ability to adapt to changing conditions and develop integrated objectives.

Responsibilities

• Direct purchasing activities against State/Agency contracts for EQS.
• Coordinate with customers, suppliers, Procurement, and AP to pay invoices and resolve issues.
• Process and manage Vehicle Lease purchase orders and invoices.
• Track state fleet purchasing for ADOT and State Fleet; initiate fleet transfers.
• Generate spreadsheets and reports; manage monthly fleet auction reporting.
• Process fuel and related invoices; manage monthly volumes and expenses.
• Verify and process towing invoices for payment and reporting.

Skills

Budgeting principles

Office software

Google Workspace

Communication

Research analysis

Problem solving

Interpersonal skills

Organizational skills

Strategic planning

Adaptability

Tools

Access

Excel

PowerPoint

Word

Google Workspace

Job description

DEPT OF TRANSPORTATION

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

Program Project Specialist 2
(Fiscal Specialist)

Job Location:

Address: Equipment Services Administration
2225 S. 22nd Ave.
Phoenix, AZ 85009

Posting Details:

Salary: $53,079 - 63,079
Anticipated Salary: $58,079.84

Grade: 19

Closing Date: 10/20/2026

Job Summary:

This position will directly support the financial functions for Equipment Services (EQS) and will report directly to the EQS Business Manager. Assist in managing the financial requirements for monthly Vehicle Lease payments, processing of tow invoices, TPT Tax, Auction data, fleet fixed asset management. This position also works on a variety of on-going complex financial projects and activities.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Direct purchasing activities against State/Agency contracts for EQS. Communicates effectively with customers, suppliers, Procurement, and Accounts Payable to help pay invoices and resolve issues. Process and manage Vehicle Lease payment purchase orders and invoices. Track state fleet purchasing for ADOT and State Fleet. Initiate and track State Fleet transfers for purchasing of expansion fleet.

Process and manage monthly fleet auction reporting, verification of initial funding for fleet purchases, transfers of auction Payments to proper recipients. Coordinate with fixed assets on removal of auctioned fleet. Mange Generate spreadsheets, compile information, prepare/update reports.

Expenditure Corrections. Process and manage Fuel purchase orders and invoices. Responsible for the bulk fuel estimates for purchase orders and the processing of 100 invoices monthly ($10,000,000 Fuel and $3,500,000 Repair) expenses. Verify and processes state fleet towing invoices for payment processing and reporting accuraсу

Knowledge, Skills & Abilities (KSAs):

• Budgeting principles and fiscal management strategic planning methods, to conduct research and compile findings
• Computer applications and software.
• Working knowledge of the Procurement Code with its application to the requisition of goods and/or services.
• State processes as they relate to purchase orders, purchase requests, budgets, invoices and procurement.
• Microsoft Office (Access, Excel, Power Point and Word) and the Google Workspace.
• Oral and written communication techniques.
• Research, complex analysis, strategic planning, problem solving, and conflict resolution.
• Proficiency in "business math" reading, analyzing.
• Professional level interpersonal skills.
• Interpersonal communication to establish and maintain effective business relationships both internally and externally
• Organizational management and problem solving.
• Employ advanced problem-solving skills.
• Apply rules and regulations fairly and consistently.
• Seek creative alternatives and formulate solutions.
• Adapt to changing conditions.
• Develop organizational capabilities and integration of strategic objectives.
• Articulate with clarity, remain calm and professional in stressful situations.
• Inspire cooperation and confidence and create a trusting environment.

Selective Preference(s):

This position requires a minimum of 3 years of experience in budget, contracts, purchasing, and/or accounting or closely related field.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Mandatory participation in the Arizona Retirement System (ASRS) is required.

Contact Us:

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at [e-mail] or phone call at [phone] option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone] option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.