Program/Project Management Specialist

Hive Group LLC; Town of Springfield (WI); On-site; USD 122,000 - 139,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Paid leave

Federal holidays

Professional development

Lifestyle benefits

Job summary

Hive Group LLC seeks a Program/Project Management Specialist IV to lead complex TSA program implementations and continuous improvements. The role requires on-site presence at designated offices in Maryland/Virginia, with travel as needed.

You will manage cross-functional teams, develop governance, control baselines, and deliver status reports and training materials for secure and efficient operations.

Qualifications

• Proven ability to coordinate internal cross-functional resources and third-party vendors.
• Track record of managing project scope, schedules, costs, and risks to deliver on time and within budget.
• Expert communication with diverse stakeholders and senior management.
• Develops detailed project plans, spreadsheets, diagrams, and process maps.
• Tracks progress and verifies milestones using established methods.
• Identifies roadblocks, reports issues, and escalates risks through governance channels.
• Must pass TSA security suitability determinations and complete annual government training.

Responsibilities

• Maintain project methodologies, best practices, and templates from initiation to closeout.
• Develop project documents including charters, WBS, and staffing plans.
• Manage integrated schedules and IMS baselines and milestones.
• Own governance plans covering risk, change, quality, and configuration management.
• Generate executive status reports, dashboards, and briefing packages.
• Facilitate PMRs and IP R s; coordinate IPTs, CCBs, and ESCs.
• Manage meeting data: schedules, agendas, minutes, action items, logs.
• Author strategic plans, long-term capability roadmaps, and phase plans.
• Support operational rollouts for vetting programs and security workflows.
• Conduct training needs assessments and design training curricula and metrics.
• Produce onboarding packets, refresher materials, and remediation guides.
• Improve SOPs, job aids, and detailed process maps; provide policy editing.
• Ensure documentation meets TSA records management, privacy, and security mandates.
• Coordinate cross-branch initiatives involving ICAM, digital identity, and Touchless ID.

Education

Bachelor's degree

Job description

Position Summary

Hive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions for complex, mission-critical federal programs. We are seeking a high-level Program/Project Management Specialist IV supporting the Transportation Security Administration’s (TSA) Program Implementation Branch. This branch leads the operational implementation and continuous improvement of vetting and credentialing programs for aviation, maritime, and surface transportation workers and travelers.

This position is contingent upon award

In this role, you will provide comprehensive programmatic, analytical, technical, and strategic support across several critical sections, including Airline & Crew Vetting, Aviation/Cargo Programs, and Maritime/Surface Programs. You will manage complex project lifecycles, drive business process improvements, oversee training development, and lead stakeholder coordination for key credentialing initiatives like Secure Flight, TSA PreCheck®, ICAM, and digital identity/Touchless ID.

Location: Onsite at Annapolis Junction (AJOC) 132 National Business Parkway Annapolis Junction, MD 20701

• or -

TSA Headquarters (HQ) 6595 Springfield Center Dr., Springfield, VA 22150

The person in this role will be required to be on-site at the designated office location at least one day per week with respective team as assigned by Government lead and additional days as operationally needed, ensuring adequate support for in-person collaboration, meetings, and critical on-site activities. Schedule flexibility is required in the event of an actual emergency the Contracting Officer may direct the contractor to change work hours or locations or institute changes to telework posture.

Key Responsibilities

• Minimum of a Bachelor’s degree with seven (7) years of experience ….

• Maintain project methodologies, best practices, and templates across all project phases from initiation to closeout.

• Develop foundational project documents including Project Charters, Work Breakdown Structures (WBS), and Resource/Staffing Plans.

• Manage integrated schedules and timelines using Integrated Master Schedules (IMS) to track program baselines and milestones.

• Own program governance plans covering Risk/Issues Management, Change Management, Quality Management, and Configuration Management.

• Generate executive status reports, dashboards, and briefing packages tracking milestones, budgets, and risks.

• Facilitate high-level program meetings including Program Management Reviews (PMRs) and In-Progress Reviews (IPRs).

• Coordinate governing bodies such as Integrated Product Teams (IPTs), Configuration Control Boards (CCBs), and Executive Steering Committees (ESCs).

• Manage meeting administrative data including schedules, agendas, official minutes, action item trackers, and decision logs.

• Author strategic planning documentation, long-term capability roadmaps, and phase implementation plans.

• Support operational rollouts for new or modified vetting programs, voter populations, and security workflows.

• Conduct training needs assessments to pinpoint curriculum gaps caused by operational or system changes.

• Design comprehensive training plans, strategies, timelines, curricula, and evaluation metrics.

• Produce instructional media including new hire onboarding packets, refresher training, and remediation guides.

• Optimize technical documentation such as Standard Operating Procedures (SOPs), job aids, and detailed process maps.

• Provide policy analysis and rigorous technical editing for public and internal program materials.

• Enforce compliance standards to ensure all documentation satisfies TSA records management, privacy, and security mandates.

• Coordinate cross-branch initiatives where program populations intersect with ICAM, digital identity, Touchless ID, and customer experience projects.

Qualifications

• Proven experience coordinating internal cross-functional resources and third-party vendors to ensure seamless project execution.
• Demonstrated track record of managing project scope, schedules, costs, and risks to deliver projects on time, within scope, and within budget.
• Expert-level experience managing relationships, communications, and expectations with diverse project stakeholders.
• Skilled in developing detailed project plans, spreadsheets, diagrams, and process maps to monitor and document project needs.
• Proficient in tracking project progress, measuring performance, and verifying baseline milestones using industry-standard tools and techniques.
• Strong capability in identifying project roadblocks, reporting issues, and escalating risks to senior management through defined governance channels.
• Must be able to successfully pass and maintain TSA Personnel Security suitability determinations.
• Ability to complete all required annual government training (e.g., TSA On-Line Learning Center modules).

Compensation and Benefits

The estimated compensation range for this position is between $121,851 and $139,053 annually. Actual salary is determined by a variety of factors, including the candidate’s specialized skills, certifications, and years of experience.

Hive Group offers a competitive and comprehensive benefits package, including health insurance (medical, dental, vision), life and disability insurance, retirement contributions, paid leave, federal holidays, professional development opportunities, and lifestyle benefits.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and Affluent Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws. Our hiring and promotion decisions are based exclusively on an individual’s qualifications and suitability for the role.

Protecting Your Information

Stay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com - not from free email services like Gmail or messaging platforms such as WhatsApp.

If you receive suspicious messages requesting payment or personal information, please report them immediately to [e-mail]