Program & Portfolio Manager (Administrative Operations)

Georgia Institute of Technology; Atlanta (GA); On-site; USD 75,000 - 85,000; Full time

Job summary

Georgia Tech in Atlanta, GA is hiring a Program & Portfolio Manager for the Office of the General Counsel (OGC) Administrative Operations. This role provides high-level administrative coordination, including budget tracking, procurement, HR/payroll support, records, meetings, travel, and process improvement.

The position works with faculty, staff and vendors, offering guidance without supervision requirements, demanding strong organization, communication, and data management in a dynamic

Qualifications

• Bachelor's Degree in Business Administration, Statistics, Data Science or related field, or equivalent combination of education and experience.
• Hours can include evenings and weekends; Conference travel may be required.
• Five to seven years of job related experience.

Responsibilities

• Manage all aspects of assigned programs throughout project life-cycle to ensure completion within the defined scope, quality, and time and cost constraints.
• Compile and respond to data requests to facilitate the development of recommendations to address/resolve potential and existing Institute and unit-level challenges.
• Develop data analysis, financial modeling, and bench-marking for project requests and initiatives.
• Design, develop and maintain tools and processes for portfolio management and enterprise-level tracking.
• Assist in creation and delivery of materials for project/program management education and mentoring.
• Perform other duties as assigned.

Skills

Communication

Organizational skills

Facilitation

Attention to detail

Education

Business/Stats/Data Sci deg

Tools

Microsoft 365

SharePoint

Teams

Slack

Copilot

Job description

Location

Atlanta, Georgia

Contract Type

Full-Time

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

This position will manage enterprise level programs and portfolios through administrative support, data analysis, tracking and reporting. Oversee and support project execution through continual coordination of program/portfolio plans, data analysis, reporting and education.

This position will interact on a regular basis with: faculty, staff, and vendors. This position typically will advise and counsel: faculty, staff and vendors. This position will supervise: NA.

Job Summary

The Office of the General Counsel (OGC) serves as Georgia Tech's in-house legal office, partnering with leadership and campus stakeholders to support the Institute's mission by providing legal guidance, supporting compliance efforts, and helping manage institutional risk.

The Program & Portfolio Manager OGC Administrative Operations supports OGC-wide administrative operations, business processes, and operational initiatives as part of the OGC Operations Team. This position provides high-level administrative and operational coordination in support of OGC leadership, faculty, staff, and unit-wide priorities, including budget and financial tracking, procurement coordination, HR and payroll-related transaction support, records and data management, meeting and event coordination, travel and expense support, document preparation, reporting, and process improvement.

This position serves as a key operational liaison among OGC leadership, administrative leadership, faculty, staff, campus partners, vendors, and external stakeholders to help ensure administrative processes are completed accurately, efficiently, and in alignment with Institute policies and procedures. This role requires independent judgment, strong organizational and communication skills, attention to detail, initiative, and the ability to manage multiple priorities in a dynamic environment. This position does not include supervisory responsibilities.

Responsibilities

• Manage all aspects of assigned programs throughout project life-cycle to ensure completion within the defined scope, quality, and time and cost constraints
• Compile and respond to data requests to facilitate the development of recommendations to address/resolve potential and existing Institute and unit-level challenges
• Develop data analysis, financial modeling, and bench-marking for project requests and initiatives
• Design, develop and maintain tools and processes for portfolio management and enterprise-level tracking
• Assist in creation and delivery of materials for project/program management education and mentoring
• Perform other duties as assigned

Required Qualifications

• Educational Requirements
  Bachelor's Degree in Business Administration, Statistics, Data Science or related field or equivalent combination of education and experience
• Other Required Qualifications
  Hours can include evenings and weekends; Conference travel may be required
• Required Experience
  Five to seven years of job related experience

Preferred Qualifications

• Additional Preferred Qualifications
  Project Management Professional (PMP) Certification
• Experience supporting programs in a higher education, public sector, or similarly complex organizational environment.

Proposed Salary

Salary range: $75,000 - $85,000. Commensurate with education and experience.

Knowledge, Skills, & Abilities

Skills
Ability to communicate effectively; organizational and facilitation skills.

Demonstrated ability to manage multiple priorities, meet deadlines, and support administrative goals, projects, tasks and initiatives with minimal supervision.

Highly organized and detail-oriented, with a strong commitment to accuracy, follow-through, and quality in all work products.

Excellent written and verbal communication skills to effectively engage and collaborate with various stakeholders.

Ability to exercise sound judgment, work independently, and navigate complex operational and institutional environments.

Strong analytical, reporting, and data management skills.

Experience supporting cross-functional initiatives involving multiple stakeholders in a structured and collaborative manner.

Experience working with business documents with attention to accuracy, compliance, and process.

Proficiency with productivity and collaboration platforms, including Microsoft 365 (e.g., Word, Excel, PowerPoint, Outlook), Copilot, SharePoint, Teams, and Slack.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (\"USG\") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

A successful candidate must be able to pass a background check. Please visit: https://usg.policystat.com/policy/19298143/latest