Program Operations Specialist

Trinzic; Huntsville (AL); On-site; USD 90,000 - 130,000; Full time

Job summary

KBR in Huntsville, Alabama seeks a Program Operations Specialist to support a USG program office, coordinating across divisions and external agencies. The role emphasizes planning, scheduling, analysis, and reporting to ensure mission-aligned execution.

The position interfaces daily with military and civilian personnel, supporting management with action control and multi-agency tasking. A strong background in DoD programs and communications is essential.

Qualifications

• Current security clearance required.
• 5 years’ experience in Army or DoD Acquisition positions.
• 5 years’ experience with military aviation operations and employment fundamentals.
• Experience developing and recommending policy, organizing and carrying out programs.
• Experience supervising staff or technical work and presenting written/oral communications.

Responsibilities

• Oversee internal operations for the program office.
• Coordinate actions with program office leads and PAE-MA leadership.
• Plan and run multi-organizational, executive-level meetings and briefings.
• Prepare DoD/Army reports, briefings, and information papers, classified and unclassified.
• Coordinate with Army/DOD offices and prepare draft correspondence and briefings.
• Support daily office operations including travel, IT issues, scheduling, and personnel matters.
• Manage recurring meetings, agendas, and tasking for project development and admin documents.

Skills

Security clearance

DoD Acquisition

Army aviation

Policy development

Staff supervision

Written and oral comms

Education

Bachelor's degree

Job description

Title

Program Operations Specialist

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 85 countries and operations in over 28 countries. KBR is proud to work with its customers across the globe to provide technology, value-added services, and long-term operations and maintenance services to ensure consistent delivery with predictable results.

Trinzic is the future independent company to be created through the planned spin-off of KBR's Mission Technology Solutions business, expected in January 2027. Our people work at the frontier of what is possible, delivering solutions in challenging environments and advancing some of the world's highest-priority national security and space missions.

Candidates who join KBR's Mission Technology Solutions business before the spin-off will transition to Trinzic when the separation is complete and will not need to reapply for employment.

Program Summary

KBR's Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. As a trusted partner of the U.S. Department of War, MAGS provides innovative, technology-driven solutions to enhance national security. With a global presence and a strong ethical framework, KBR ensures secure, effective, and mission-ready capabilities worldwide.

Job Summary

This position supports USG program office by planning, integrating, and coordinating with all the various divisions of the program office, as well as with other internal and external agencies, such as Portfolio Acquisition Executive-Maneuver Air (PAE-MA), HQDA, Army Commands, and other Defense Contractors. Requirements include planning, scheduling, technical analysis and evaluations, report preparation, briefings, and implementing plans along with providing support to management. Interface on a daily basis with military and civilian personnel and other contractor personnel in a team environment. Act as project office staff action control officer and senior operations analyst managing, directing, coordinating, implementing, and reporting Congressional, Department of Defense, Army Secretariat, and Executive level staff actions and taskings associated with the entire Army Fixed Wing fleet.

Roles And Responsibilities

• Support program office leadership by overseeing all internal operations
• Work with program office leads to synchronize and coordinate all actions and work with PAE-MA leadership to support taskings and directives.
• Plan, coordinate, chair and execute multi-organizational, executive level meetings, forums, industry working groups and principal staff meetings.
• Author, edit, coordinate, and deliver Department of Defense, Army, executive and project level reports, information papers, briefings, training courses and operational updates; both classified and unclassified, using a variety of software and hardware tools that include PowerPoint, Excel, and other software products in order to provide support for program office activities and systems.
• Execute and support leadership with planning, scheduling, technical analysis, evaluation of products, reports, and materials, conducting briefings, highlighting value engineering opportunities, and implementing plans in support of Management's vision.
• Daily interface with business, technical, logistic, civilian, and military personnel, as well as defense suppliers in support of multiple aviation product development, testing, manufacturing, fielding, training, scheduling, and resolution efforts.
• Gather, develop and distribute suspense's and taskers to appropriate personnel using Government automated tools to identify, create, maintain and provide status of the suspense log daily while ensuring suspense's are submitted on time.
• Analyze internal and external sources of information including public communication and assess their impact on the program office.
• Advise and make recommendations to program office leadership on courses of action to favorably reflect the program office and systems through internal and external correspondence and communications.
• Coordinate with various Army and DOD level offices and prepare draft correspondence program briefings, documentation, presentation, information papers, letters, and statements on a variety of issues and functional programs.
• Participate in appropriate meetings on behalf of program office operations, PM, or DPM
• Update administrative documents for the program office (personnel lists, organization charts, etc.)
• Assist with daily office business (Travel, IT issues, scheduling, personnel issues, etc.)
• Assist with daily and weekly reports to higher headquarters (Staff Call notes, SITREPs, Green Tab Reports, etc.)
• Manage recurring office meetings, agendas, tasking requirements, product development, and administrative documents

Basic Qualifications

• Current Security Clearance
• Bachelor's degree
• 5 years’ experience in Army or DoD Acquisition position(s).
• 5 years’ experience with military aviation operations and employment fundamentals
• 5 years’ related experience developing and recommending policy, organizing and carrying out specific programs, evaluating and recommending changes in methods of operations.
• Comprehensive knowledge of DoD and Army regulations, acquisition policies and procedures, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army
• Experience in supervising staff or technical work, which included study, analysis, or evaluation leading to the development or improvement of managerial or administrative policies, practices, and procedures.
• Experience preparing written communications and oral presentations

Preferred Qualifications

• 5 years’ experience in Army Program Office and Acquisition Workforce Member preferred
• 5 years’ experience in Army Aviation programs and knowledge of the various current Army airframes
• Working knowledge of Army electronic communication systems, and understanding of conference room functionality and IT troubleshooting

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.