Program Operations Coordinator

Black Men Teach; Saint Paul (MN); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Black Men Teach in Minnesota is seeking a Program Operations Coordinator to serve as the operational backbone of our Programs Division, providing project coordination, operational support, and administrative leadership across programs. Reporting to the Managing Director of Programs, this role ensures priorities remain organized, projects move forward, and operational systems function efficiently.

The ideal candidate thrives in fast-paced environments, is highly organized, proactive, and

Qualifications

• Associate's degree or equivalent combination of education and professional experience.
• Minimum of three years of experience in project coordination, operations, nonprofit administration, or related field.
• Strong organizational, communication, and time management skills.
• Experience coordinating meetings, projects, and operational workflows.
• Proficiency with Google Workspace, Microsoft Office, and project management tools.

Responsibilities

• Coordinate operational priorities across the Programs Division to keep projects on schedule.
• Monitor timelines, implementation plans, and action items with follow-up.
• Maintain project management systems, trackers, and dashboards.
• Support SOPs, workflows, and process improvements.
• Coordinate calendars, meetings, and logistics for leadership.
• Prepare agendas, notes, and follow-up items; assist with onboarding and events.
• Collaborate across program functions to align priorities and information flows.

Skills

Project coordination

Organizational skills

Communication

Time management

Collaboration

Education

Associate's degree or equivalent combination of education and professional experience

Tools

Google Workspace

Microsoft Office

Asana

Monday.com

ClickUp

Job description

About Black Men Teach (BMT)

Black Men Teach is a movement and a mission — building a future where every child has the opportunity to learn from, be led by, and be inspired by a Black male educator. We recruit, prepare, and support Black men to enter and thrive in the classroom, strengthening schools and transforming communities in the process. At BMT, we’re reimagining what it means to teach, lead, and belong. Our team is bold, innovative, and deeply rooted in purpose. We don’t just talk about change — we design it, build it, and live it every day. Our work is rooted in the belief that representation matters—and that our children’s schooling experience will never be complete without Black male teachers in the classroom.

Position Overview:

The Program Operations Coordinator serves as the operational backbone of Black Men Teach's Programs Division, providing project coordination, operational support, and administrative leadership across Secondary Programs & Educator Pathways, Postsecondary Success, Collective Impact & Partnerships, Recruitment, and Teaching & Learning.

Reporting to the Managing Director of Programs, this role ensures priorities remain organized, projects move forward, meetings result in action, and operational systems function efficiently. Working closely with program leaders, the Program Operations Coordinator creates alignment, accountability, and consistency across the division while allowing Directors and Managers to focus on strategy, partnerships, and program impact.

The ideal candidate is highly organized, proactive, solutions-oriented, and thrives in fast-paced environments where attention to detail, follow-through, and collaboration are essential.

Core Responsibilities:

• Program Operations & Project Coordination (35%)
  • Coordinate operational priorities across the Programs Division to ensure projects, initiatives, and deliverables remain on schedule.
  • Monitor project timelines, implementation plans, and action items while following up with team members to ensure timely completion.
  • Maintain project management systems, shared work plans, trackers, and operational dashboards.
  • Support the implementation and continuous improvement of standard operating procedures (SOPs), workflows, and operational processes.
  • Identify operational bottlenecks and recommend solutions that improve efficiency and collaboration.
  • Ensure program documentation remains organized, accurate, and accessible.
• Leadership & Executive Support (25%)
  • Coordinate calendars, meetings, scheduling, and logistics for the Managing Director of Programs.
  • Support leadership meetings, one-on-one meetings, team meetings, and cross-functional planning sessions.
  • Prepare meeting agendas, capture meeting notes, document key decisions, and track follow-up action items.
  • Coordinate interviews, hiring logistics, and onboarding activities across the Programs Division.
  • Assist with travel coordination, conference logistics, and leadership event planning as needed.
• Cross-Functional Coordination & Communication (15%)
  • Provide operational support to Directors, Managers, and cross-functional project teams.
  • Coordinate communication, shared initiatives, and collaborative projects across program functions.
  • Ensure organizational priorities remain aligned and information flows effectively across teams.
  • Support division-wide planning meetings, retreats, and organizational initiatives.
  • Strengthen collaboration by ensuring accountability, transparency, and timely follow-through.
• Recruitment & Program Administration (10%)
  • Support recruitment communications, interview scheduling, and onboarding logistics.
  • Assist with Fellow outreach, event registration, and participant communications.
  • Develop and maintain forms, templates, operational resources, and recruitment materials.
  • Coordinate administrative support during recruitment cycles, orientations, retreats, and major program events.
• Operational Systems & Continuous Improvement (10%)
  • Conduct research and gather information to support operational decision-making.
  • Review, proofread, and format internal and external documents.
  • Support implementation of new systems, tools, and operational improvements.
  • Troubleshoot operational issues and coordinate solutions across the Programs Division.
  • Recommend process improvements that strengthen operational effectiveness and team productivity.
• Organizational Collaboration (5%)
  • Partner closely with the Managing Director of Programs to support division-wide priorities.
  • Collaborate with Directors and Managers to ensure consistent execution of organizational initiatives.
  • Support cross-functional meetings, planning sessions, and strategic projects.
  • Champion Black Men Teach's mission, values, and culture of operational excellence.
    

Qualifications:

• Required
  • Associate's degree or equivalent combination of education and professional experience.
  • Minimum of three (3) years of experience in project coordination, operations, nonprofit administration, executive support, program management, or a related field.
  • Demonstrated ability to manage multiple projects simultaneously while meeting deadlines.
  • Strong organizational, communication, and time management skills.
  • Experience coordinating meetings, projects, and operational workflows.
  • Proficiency with Google Workspace, Microsoft Office, project management software (Asana, Monday.com, ClickUp, etc.), and virtual meeting platforms.
  • Commitment to educational equity and supporting mission-driven organizations.
• Preferred
  • Experience supporting executive leaders or cross-functional teams.
  • Experience working within nonprofit, education, or human services organizations.
  • Familiarity with CRM systems, project management tools, and workflow automation.
  • Experience coordinating recruitment or hiring processes.
    

Skills and Competencies:

• Mission Alignment: Models Black Men Teach's mission, values, and commitment to educational equity.
• Project Coordination: Organizes complex projects, timelines, and competing priorities while ensuring consistent execution.
• Communication & Collaboration: Builds strong relationships and ensures information flows effectively across teams.
• Organization & Attention to Detail: Maintains accurate documentation, systems, and operational processes with a high level of precision.
• Execution & Accountability: Takes initiative, follows through on commitments, and ensures operational excellence.
• Problem Solving & Adaptability: Anticipates challenges, identifies solutions, and adapts effectively in a dynamic environment.
• Operational Excellence: Continuously improves systems, workflows, and administrative processes to increase organizational effectiveness.
  

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• The person in this position needs to be able to move about inside and outside different facilities (e.g., schools) or offices throughout the workday.
• The candidate is expected to attend conferences, meetings and training sessions both virtually and in-person.
• Ability to coordinate both in-person and virtual meetings, events, and operational activities.
• Ability to remain stationary for extended periods while working at a computer and managing administrative responsibilities.
  

Work Environment

• The standard work schedule is Monday through Friday. To support collaboration, community building, and teamwork, Black Men Teach requires staff to work on-site three days per week, Tuesday through Thursday. Mondays and Fridays are designated as remote workdays.
• This position operates in a collaborative, fast-paced hybrid work environment requiring frequent interaction with colleagues, partners, schools, and community stakeholders. The role requires flexibility, effective prioritization, and the ability to manage multiple projects simultaneously.
  

Compensation and Benefits

Salary range: $50,000 – $60,000. Final salary is determined by BMT based on years of experience, educational background, and level of expertise. Compensation is competitive and commensurate with experience. BMT offers a comprehensive benefits package designed to support the whole person — your health, your future, and your life outside of work:

• Medical, dental, and vision insurance — BMT covers 75% of the employee premium and 65% of dependent premiums
• 401(k) retirement plan with up to 4% employer match
• Paid Time Off (PTO), paid sick leave, and company-observed holidays in accordance with Black Men Teach's leave policies
• Professional development opportunities aligned with your growth
• We offer a hybrid work environment that emphasizes flexibility, collaboration, and community connection.
  

EEO Statement

Black Men Teach (BMT) is an equal opportunity employer committed to creating an inclusive and equitable workplace where all team members feel valued and supported. We celebrate diversity in all its forms and do not discriminate based on race, color, religion, creed, national origin, ancestry, gender, gender identity or expression, sexual orientation, age, disability, veteran status, marital status, or any other characteristic protected by law.

Join Us!

If you’re passionate about reimagining systems and creating lasting impact, we invite you to bring your ideas and energy to BMT. Together, we’re not just transforming education — we’re transforming possibility.