Program Operations Assistant Location: CA-Los Angeles-90012 Full / Part Time

B.A.R.E. Truth Inc; Los Angeles (CA); On-site; Full time

Job summary

A leading nonprofit organization in Los Angeles is seeking a detail-oriented Program Operations Assistant. This role supports administrative and operational functions, ensuring compliance and efficient service delivery. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment. Join a mission-driven team dedicated to serving vulnerable populations.

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Qualifications

• At least one year of administrative, HR, or finance-related experience.
• Proficiency with Microsoft Office Suite and Google Workspace.

Responsibilities

• Maintain program records and internal filing systems.
• Assist with financial reports and HR functions.
• Provide general administrative assistance.

Skills

Organizational Skills

Communication

Attention to Detail

Education

Associate degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Job Title: Program Operations Assistant – Inside Safe Program
Location: Los Angeles, CA
Reports To: Program Manager
Classification: Full-Time, Non-Exempt
Compensation: $25/hour (DOE)

Position Summary:
B.A.R.E. Truth Inc. is seeking a detail-oriented and dependable Program Operations Assistant to support the administrative and operational functions of the Inside Safe program. This role plays a critical part in ensuring compliance with documentation standards, supporting HR and financial reporting processes, and maintaining efficient office systems related to service delivery. The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment serving vulnerable populations.

Key Responsibilities:

• Maintain accurate and up-to-date program records, case documentation, and internal filing systems in accordance with compliance standards and grant requirements.
  
  
• Assist with preparation and submission of financial reports, including tracking expenses, compiling backup documentation, and organizing monthly reports for funders.
  
  
• Support HR and compliance-related functions, including onboarding paperwork, credential tracking, staff training documentation, and personnel file maintenance.
  
  
• Coordinate internal communications and calendar support for the program team, including scheduling staff meetings and preparing meeting summaries.
  
  
• Monitor inventory and order office and program supplies, ensuring availability of materials for field and administrative teams.
  
  
• Provide general administrative assistance to the Inside Safe leadership team, including data entry, photocopying, and assembling reports or program materials as needed.
  
  
• Assist with audit preparation and ensure all required documentation is organized and available for review.
  
  
• Maintain confidentiality and uphold all policies related to data security and client privacy.
  
  

Qualifications:

• Associate degree or equivalent experience in business administration, nonprofit management, or a related field.
  
  
• At least one year of administrative, HR, or finance-related experience, preferably in a nonprofit or social services setting.
  
  
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
  
  
• Proficiency with Microsoft Office Suite, Google Workspace, and digital file management systems.
  
  
• Excellent written and verbal communication skills.
  
  
• Commitment to B.A.R.E. Truth’s mission and values, including a trauma-informed and client-centered approach.
  
  

Work Environment:
This position is primarily based in-office with occasional local travel to support program operations. The Program Operations Assistant may be required to work occasional evenings or weekends to meet reporting deadlines or support program events.