Program Office Business Process Support, Journeyman - Secret

RPMGlobal; Ogden (UT); On-site; USD 65,000 - 90,000; Full time

Job summary

DCS is seeking a Program Office Business Process Support to aid the Advanced Training Capabilities Division (AFLCMC/WNR). The role focuses on analyzing workflows, managing action items, and supporting acquisition reporting to maintain cost, schedule, and performance objectives.

You will help government program managers with process improvements, documentation, and cross-division coordination. Located at Hill AFB in Ogden, UT, this full-time position requires U.S.

Qualifications

• Bachelor's degree in a related field is required.
• Experience in DoD contexts or extensive related experience within DoD environments.
• Administrative support for daily program office operations and calendar management.
• Document management and record-keeping across program materials.
• Track action items, suspense's, and staff packages to ensure timely closure.

Responsibilities

• Build and maintain a running list of taskers and assign them to team members.
• Draft responses and facilitate reporting processes to inquiries.
• Coordinate documentation for signature/approval processes.
• Track officer/enlisted/civilian appraisals and performance reports.
• Support inspections, unit preparedness, and evaluations.
• Develop and manage knowledge bases and organizational documentation.
• Analyze guidance to prepare manpower and personnel documentation.
• Support budget execution reviews and executive presentations.
• Assist with supply management and DoD program documentation.

Education

Bachelor's Degree in related field

3+ years DoD experience or 7+ years related experience with 5 in DoD

Tools

Microsoft Office Suite

Job description

DCS has an exciting opportunity for a Program Office Business Process Support providing support to the Advanced Training Capabilities Division (AFLCMC/WNR). You'll help this division streamline program execution by analyzing workflows, managing action items, and supporting acquisition reporting to maintain cost, schedule, and performance objectives. You'll also assist government program managers with process improvements, documentation, and coordination across the division's 17 training programs to ensure consistent, efficient, and compliant operations.

This is a full-time position located at Hill AFB in Ogden UT.

Essential Job Functions

• Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out
• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.
• Tracking and coordinating documentation and staff packages for signature/approval
• Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking
• Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations
• Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch.
• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.
• Building and organize the company's conceptual assets into knowledge bases through Google wiki sites
• Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM))
• Provide guidance, feedback and management of Budget Execution Review preparations and presentations
• Manage and oversee taskers and suspenses
• Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis
• Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement
• Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and
• AFMAN 23-110, USAF Supply Manual
• Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and willensure appropriate AF Instruction is applied to each award or decoration
• Assist with statistics analysis and reporting reports and awards policies, directives and regulations
• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Assist with management of organization's workflow
• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation
• Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters
• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories

Required Skills

• Due to the sensitivity of customer related requirements, U.S. Citizenship is required.
• Must have and be able to maintain a Secret Clearance.
• Bachelor's Degree in a related field and 3 years of experience in the respective technical/professional discipline being performed, 3 of which must be in the DoD OR 7 years of directly related experience, 5 of which must be in the DoD.
• Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.
• Document and records management, including preparation, tracking, and organization of program materials.
• Monitor, track, and manage action items, suspense's, and staff packages to ensure timely closure.
• Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation.
• Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows.

Travel: 5%