Program Manager, School Based Wellness

Insight Hospital and Medical Center; Coldwater (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Insight Chicago Inc. seeks a Program Manager to support clinical activities and day-to-day operations of school-based wellness programs across locations.

You will supervise staff, manage staffing, schedules, and program coverage, and ensure compliance with HIPAA, FERPA, and grant requirements. The role involves liaising with school districts, managing contracts, supporting onboarding and staff development, and driving program growth and quality improvements through data analysis and coordination

Qualifications

• Bachelor-level education in a relevant field is preferred.
• Associates degree with supervisory and program management experience may be considered.
• Minimum of two years of healthcare or school-based services experience.
• Supervisory or team leadership experience strongly preferred.
• Experience with budgeting, grants, health services, youth programs, and health education is preferred.

Responsibilities

• Overseeing daily operations of school-based mental health programs.
• Addressing day-to-day challenges quickly and professionally.
• Supervising and supporting clinical and administrative staff.
• Managing staffing, schedules, caseloads, and program coverage.
• Monitoring productivity, performance, and documentation compliance.
• Supporting hiring, onboarding, training, and staff development.
• Serving as a primary liaison between SBEV School Wellness Clinics and partnering school districts.
• Managing school relationships, contracts, and renewals.
• Assisting with referrals, prior authorizations, and continuity of care.
• Supporting program growth, operational improvements, and expansion efforts.
• Participating in organizational meetings and initiatives.
• Ensure compliance with organizational policies, grant requirements, MDHHS standards, HIPAA, FERPA, and other applicable regulations.
• Monitor program budgets, work plans, grant deliverables, and required reporting in collaboration with the Finance Department.
• Analyze clinic performance data and patient feedback to support quality improvement initiatives and program growth.
• Coordinate advisory council meetings, MDHHS site visits, and follow-up activities.
• Plan, coordinate, and document health education, prevention, wellness, and community outreach activities.
• Foster a positive, collaborative workplace culture focused on teamwork, accountability, and exceptional patient care.

Skills

Supervisory / team leadership

Budgeting and grants management

Health services

Youth programs

Health education

Education

Bachelor's degree in Healthcare Administration / Public Health / Education / Nursing / Social Work / Business Administration

Associate's degree with supervisory/program management experience

Job description

Job Summary:
The Program Manager is responsible for supporting clinical activities and day to day operations, staff and staff performance, and overall success of the school-based wellness programs across various locations..

Duties

• Overseeing daily operations of school-based mental health programs
• Addressing day-to-day challenges quickly and professionally
• Supervising and supporting clinical and administrative staff
• Managing staffing, schedules, caseloads, and program coverage
• Monitoring productivity, performance, and documentation compliance
• Supporting hiring, onboarding, training, and staff development
• Serving as a primary liaison between SBEV School Wellness Clinics and partnering school districts
• Managing school relationships, contracts, and renewals
• Assisting with referrals, prior authorizations, and continuity of care
• Supporting program growth, operational improvements, and expansion efforts
• Participating in organizational meetings and initiatives
• Ensure compliance with organizational policies, grant requirements, MDHHS standards, HIPAA, FERPA, and other applicable regulations
• Monitor program budgets, work plans, grant deliverables, and required reporting in collaboration with the Finance Department
• Analyze clinic performance data and patient feedback to support quality improvement initiatives and program growth
• Coordinate advisory council meetings, MDHHS site visits, and follow-up activities
• Plan, coordinate, and document health education, prevention, wellness, and community outreach activities
• Foster a positive, collaborative workplace culture focused on teamwork, accountability, and exceptional patient care

Perform other duties as assigned

Qualifications

• Bachelor's degree in Healthcare Administration, Public Health, Education, Nursing, Social Work, Business Administration, or a related field preferred
• An Associate's degree combined with relevant supervisory and program management experience may be considered
• Minimum of two (2) years of experience in healthcare, school-based services, youth programming, or a related field
• Supervisory or team leadership experience strongly preferred
• Experience with budgeting, grants, health services, youth programs, and health education preferred

Physical Requirements

• Must be able to move about the practice/department and between workstations.
• Must be able to understand directions (written and verbal), communicate and respond to inquiries.
• Must be able to occasionally lift or carry light equipment or supplies.
• Must be able to input and retrieve information from a computer.