Program Manager, SBDC (INTERNAL)

University of Houston; Houston, Northern (TX, KY); Hybrid; USD 43,000 - 49,000; Full time

Job summary

University of Houston's Small Business Development Ctr in Houston, TX seeks an organized administrative professional to support the Region Business Office. The role provides administrative, financial, purchasing, travel, and customer-service support to the department.

Responsibilities include preparing financial documents, processing deposits, managing P-Card reports, tracking POs, maintaining contracts, coordinating internal events, and front-desk coverage with professionalism.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to work independently.
• Proficiency in Microsoft Word and Excel.
• Excellent communication and customer service.

Responsibilities

• Prepare financial and expenditure documents for the department.
• Prepare and process cash deposits.
• Manage P-Card expense reports and supporting documentation.
• Track purchase order status and follow up as needed.
• Maintain current contract lists and related records.
• Coordinate food orders for internal events, meetings, and departmental activities.
• Provide relief front-desk coverage and assist visitors and callers with professionalism.
• Provide administrative support on special projects and other departmental needs.
• Maintain a high level of accuracy, confidentiality, and organization when handling financial and administrative information.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Department:Small Business Development Ctr

Salary:43,000 - 48,900

Description:

Manages the day-to-day operations of a small or medium-sized university program or department. May supervise staff employees, student workers, programs or processes.

1. Plans and develops procedures for administering a small or medium-sized department or program.
2. Oversees program expenditures and ensures adherence to budget.
3. Provides guidance to subordinate staff and evaluates performance.
4. May prepare or participate in the creation of abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
5. Reviews reports of budgets and activities.
6. Prepares ad hoc reports as needed.
7. May administer grants and grant-related related communications, scholarships and other operations.
8. Develops, implements and maintains appropriate policies and procedures.
9. May serve as property custodian for the department.
10. Performs other job-related duties as assigned.

Notes to Applicant:

This position is located at the Texas Gulf Coast SBDC Network Region Office, 1455 West Loop South in the Houston Galleria area.

The SBDC Network, an off-campus department of the University of Houston, is seeking an organized and detail-oriented individual to support the Region Business Office. This position provides administrative, financial, purchasing, travel, and customer-service support to the department.

Responsibilities:

• Prepare financial and expenditure documents for the department.
• Prepare and process cash deposits.
• Manage P-Card expense reports and supporting documentation.
• Track purchase order status and follow up as needed.
• Maintain current contract lists and related records.
• Coordinate food orders for internal events, meetings, and departmental activities.
• Provide relief front-desk coverage and assist visitors and callers with professionalism.
• Provide administrative support on special projects and other departmental needs.
• Maintain a high level of accuracy, confidentiality, and organization when handling financial and administrative information.

The ideal applicant will have strong organizational skills, attention to detail, and the ability to work independently. Proficiency in Microsoft Office, particularly Word and Excel, along with strong communication and customer service.

The Texas Gulf Coast SBDC Network supports entrepreneurs and small business owners throughout the Texas Gulf Coast region through business advising, procurement advising, and training assistance.

The SBDC Network is funded through cooperative agreements with the U.S. Small Business Administration (SBA), the Office of Small Business Programs (OSBP), and the State of Texas. The continuation of all SBDC positions is contingent on the continuation of funding from the SBA, OSBP, and the State of Texas at current levels.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: No experience required.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.