Recruiting Program Manager - Process & Execution Systems

Applied Intuition Inc.; Mountain View (CA); On-site; USD 100,000 - 142,000; Full time

Job summary

A leading company in vehicle intelligence seeks a Recruiting Program Manager to lead the operational efforts of their recruitment team. This role involves creating structured workflows, managing project execution using tools like JIRA and Confluence, and ensuring robust recruitment processes that adapt as the company scales.

Qualifications

• 3+ years of experience in recruiting operations or technical program management.
• Experience using JIRA and Confluence for project tracking.
• Systems mindset and ability to drive clarity.

Responsibilities

• Own program execution end to end using JIRA and Confluence.
• Design workflows and manage recruitment processes.
• Collaborate with teams for clarity and consistency.

Skills

Project management

Communication skills

Attention to detail

Tools

JIRA

Confluence

Job description

Recruiting Program Manager - Process & Execution Systems

Mountain View, California, United States

About Applied Intuition

Applied Intuition is the vehicle intelligence company that accelerates the global adoption of safe, AI-driven machines. Founded in 2017, Applied Intuition delivers the toolchain, Vehicle OS, and autonomy stacks to help customers build intelligent vehicles and shorten time to market. Eighteen of the top 20 global automakers and major programs across the Department of Defense trust Applied Intuition's solutions to deliver vehicle intelligence. Applied Intuition services the automotive, defense, trucking, construction, mining, and agriculture industries and is headquartered in Mountain View, CA, with offices in Washington, D.C., San Diego, CA, Ft. Walton Beach, FL, Ann Arbor, MI, London, Stuttgart, Munich, Stockholm, Seoul, and Tokyo. Learn more at appliedintuition.com .

We are an in-office company, and our expectation is that employees primarily work from their Applied Intuition office 5 days a week. However, we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work, starting the day with morning meetings from home before heading to the office, or leaving earlier when needed to accommodate family commitments. (Note: For EpiSci job openings, fully remote work will be considered by exception.)

About the role

We’re looking for a Recruiting Program Manager to lead and scale the operational foundation of our recruiting team. You’ll run core initiatives like a technical program manager—scoping projects, documenting systems in Confluence, managing timelines in JIRA, and aligning stakeholders across the company.

This role is focused on designing the workflows, documentation, and execution frameworks that power fast, consistent hiring at scale. You’ll partner with recruiters, hiring managers, and interviewers to drive clarity at every step of the process—from intake to offer. If you’re energized by creating structure, driving accountability, and enabling teams to operate at their best—we’d love to work with you.

At Applied Intuition, you will:

• Build and evolve core recruiting workflows including:
  • Intake process
  • Interview rubrics & question libraries
  • Interview logistics & candidate prep
  • Offer process design & delivery
  • Feedback SLAs & hiring team SOPs
• Own program execution end to end using Confluence (documentation) and JIRA (project tracking)
• Translate ambiguous problems into structured, documented workflows that scale with the company
• Partner with recruiters, coordinators, hiring managers, and interviewers to roll out new systems with clarity and consistency
• Define ownership models and training plans that ensure long-term adoption and self-sufficiency
• Collaborate closely with the Recruiting Technology & Automation lead to ensure process design is supported by tooling and infrastructure
• Continuously assess gaps and improve the system based on metrics, user feedback, and evolving hiring needs

We're looking for someone who has:

• 3+ years of experience in recruiting operations, technical program management, or process design
• Experience running projects using Confluence, JIRA, and other structured tracking tools
• Strong project management instincts—you can own the scoping, delivery, communication, and iteration cycle
• A systems mindset—you think in terms of workflows, ownership models, and repeatable execution
• High attention to detail, a builder’s mindset, and comfort working across multiple stakeholder groups
• Excellent communication skills—you make complexity simple and drive clarity at every stage

Nice to have:

• Familiarity with structured hiring frameworks or recruiting analytics
• Exposure to high-growth environments or scaling recruiting from early to mature stages
• Experience partnering with or working alongside engineering, HR systems, or recruiting tool teams
• Understanding of ATS platforms (Greenhouse), scheduling tools (ModernLoop), and knowledge bases

The salary range for this position is $100,510 - $141,010 USD annually. This salary range is an estimate, and the actual salary may vary based on the Company's compensation practices.

Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws.

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