Program Manager (PMO)

Spectraforce Technologies, Inc.; Mettawa (IL); Hybrid; USD 120,000 - 150,000; Full time

Job summary

Spectrum to be replaced Program Manager (PMO) role in Mettawa, IL oversees large-scale business and technology transformations, driving governance, planning, dependencies, and executive reporting. The candidate will lead cross-functional teams, manage risks, and provide strategic guidance while balancing hands-on execution in a hybrid setting.

The ideal candidate has a decade of PM experience, strong communication, and vendor oversight capabilities, with ability to influence stakeholders across

Qualifications

• Bachelor's degree in Business, IT, Engineering, PM or related field.
• 10+ years of program and project management experience.
• Experience leading complex multi-workstream programs with vendors.
• Strong planning, dependency, risk management, and exec reporting.
• Experience supporting governance and communicating with senior leaders.
• Forecasting, budgeting and vendor oversight experience.
• Excellent communication, facilitation, problem-solving skills.
• Ability to work independently in fast-paced environments.

Responsibilities

• Lead complex cross-functional initiatives spanning business, technology, and process transformation.
• Develop and maintain integrated program plans, schedules, milestones, and critical paths.
• Ensure adherence to master program plans and delivery commitments.
• Identify solutions to program challenges and provide strategic counsel.
• Operate independently handling ambiguous situations with minimal supervision.
• Develop executive-level presentations, dashboards, and status reports.

Skills

Program management

Stakeholder management

Risk management

Executive reporting

Planning & dependency mgmt

Communication

Cross-functional leadership

Budget oversight

Education

Bachelor's degree in Business, IT, Engineering, PM or related field

Tools

Smartsheet

Microsoft Project

Jira

Azure DevOps

Power BI

Microsoft 365

Job description

Job Title: Program Manager (PMO)

Location: Mettawa, IL (Hybrid - Prefer On-site 4 days a week)

Duration: 6 months with possibility of extension (not guaranteed)

Position Overview:

We are seeking an experienced Consultant Program Manager to join the Project One Program Management Office (PMO). This role will serve as a senior-level program management leader responsible for driving execution, governance, planning, dependency management, financial oversight, and executive reporting across a large-scale business and technology transformation program.

The successful candidate will function as a strategic consultant within the PMO, providing leadership and guidance across multiple initiatives while helping teams navigate complex business, process, organizational, and technology challenges. This individual must be comfortable operating with limited direction, influencing diverse stakeholder groups, and balancing strategic planning with hands-on execution.

The role requires exceptional program and project management expertise, strong executive presence, and the ability to proactively identify risks, resolve issues, manage dependencies, and drive decisions across a highly matrixed environment.

Key Responsibilities:

Program Leadership & Execution

• Lead and support complex, cross-functional initiatives spanning business, technology, process transformation, change management, and organizational readiness.
• Develop and maintain integrated program plans, schedules, milestones, and critical path activities.
• Ensure adherence to master program plans and delivery commitments.
• Identify and implement solutions to complex program challenges.
• Provide strategic counsel and practical recommendations to PMO leadership and stakeholders.
• Operate independently and successfully manage ambiguous situations with minimal supervision.

Planning & Dependency Management

• Create and manage integrated plans across multiple workstreams, teams, vendors, and stakeholders.
• Identify, track, and proactively manage cross-functional dependencies and delivery risks.
• Coordinate planning activities and ensure alignment across interconnected initiatives.
• Assess impacts of changes and decisions on program objectives and timelines.

Risk, Issue & Governance Management

• Lead RAID (Risks, Assumptions, Issues, and Dependencies) management activities.
• Proactively identify potential roadblocks and develop mitigation strategies.
• Drive issue resolution and escalation management across business and technology teams.
• Support governance processes, decision-making forums, and steering committee activities.
• Ensure transparency into program health and delivery performance.

Executive Reporting & Communications

• Develop executive-level presentations, dashboards, status reports, scorecards, and decision materials.
• Translate complex program information into concise and actionable insights.
• Support executive governance meetings and facilitate effective communication across stakeholder groups.

Financial & Vendor Management

• Contribute to program budgeting, forecasting, and financial planning activities.
• Monitor program spend and support financial reporting and variance analysis.
• Assist with resource planning and capacity forecasting.
• Support management of consulting partners and vendors, including deliverable tracking, milestone management, and performance reviews.

Stakeholder Management

• Build strong relationships across BTS, Commercial, Medical, Finance, and business leadership teams.
• Influence stakeholders and drive alignment without direct authority.
• Facilitate discussions among teams with competing priorities and objectives.
• Promote accountability, collaboration, and execution excellence across the program.

Required Qualifications:

• Bachelor's degree in Business, Information Technology, Engineering, Project Management, or related field.
• 10+ years of program and project management experience, including large-scale business and technology transformation initiatives.
• Demonstrated success leading complex, multi-workstream programs involving diverse stakeholder groups and external vendors.
• Strong experience in integrated planning, dependency management, risk management, and executive reporting.
• Experience supporting governance processes and communicating with senior leadership audiences.
• Proven ability to contribute to financial forecasting, budget management, and vendor oversight activities.
• Exceptional communication, facilitation, analytical, and problem-solving skills.
• Ability to work independently, exercise sound judgment, and deliver results in fast-paced and evolving environments.

Preferred Qualifications:

• Experience in pharmaceutical, biotechnology, healthcare, or life sciences organizations.
• PMP, PgMP, SAFe, or equivalent project/program management certification.
• Experience supporting enterprise PMOs, TMOs, or transformation offices.
• Familiarity with Agile, Waterfall, and hybrid delivery methodologies.
• Experience with Smartsheet, Microsoft Project, Jira, Azure DevOps, Power BI, and Microsoft 365 tools.