Program Manager, Pediatrics – Patient Care

UT MD Anderson Cancer Center

Texas

Hybrid

USD 79,000 - 119,000

Full time

7 days ago

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Benefits offered by this job

Medical benefits

Dental & Vision

Paid time off

Tuition assistance

Retirement plans

Wellness programs

Educational opportunities

Job summary

The University of Texas MD Anderson Cancer Center seeks a Program Coordinator II to lead pediatric fellowship and trainee programs, overseeing recruitment, onboarding, trainee records, accreditation compliance, and educational programming.

You will coordinate meetings, workshops, and events, manage trainee education and financial allocations, and support board preparation. You’ll serve as a key resource for trainees, faculty, and program leadership, ensuring efficient operations and compliance.

Qualifications

Required: Bachelor's Degree
Preferred: Master’s Degree
Experience coordinating educational, healthcare, residency, or fellowship programs.

Responsibilities

Fellowship Recruitment: coordinate recruitment activities, messaging, applicant screening, interview scheduling, and match processes.
Program Administration & Management: provide operational leadership for multiple trainee programs and policy guidance.
Data, Compliance & Information Management: maintain trainee records, monitor accreditation and regulatory requirements, report metrics.
Fellow Onboarding: coordinate onboarding for incoming fellows meeting institutional requirements.
Rotating Trainee Coordination: manage onboarding for rotating trainees and ensure documentation and deadlines are met.

Skills

Program coordination

Recruitment

Onboarding

Accreditation

Data management

Event planning

Stakeholder communication

Healthcare programs

Education

Bachelor's Degree

Master's Degree

Tools

New Innovations

Microsoft Office

Job description

Pediatrics — Patient Careis looking for a Program Manager!!!

The ideal candidate is a highly organized and service-focused program administrator with experience coordinating complex educational, training, or healthcare programs. They excel at managing multiple priorities simultaneously, including recruitment, onboarding, accreditation requirements, data management, event planning, and stakeholder communication. This individual is a proactive problem-solver who thrives in a fast-paced environment, possesses strong technical aptitude, and can confidently support trainees, faculty, program leadership, and external partners.

This is a Monday-Friday, 8am-5pm with a hybrid schedule.

++MD Anderson offers our employees:++

Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
Group Dental, Vision, Life, AD&D and Disability coverage
Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
Paid institutional holidays, wellness leave, childcare leave and other paid leave programs
Tuition Assistance Program after six months of service
Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
Employer paid life, AD&D and an illness-related reduced salary pay program
Health Savings Account and Dependent Care Reimbursement flexible spending accounts
Fertility benefits
State of Texas longevity pay
Extensive wellness, recognition, fitness, employee health programs and employee resource groups

Minimum Salary: $79,000

Midpoint Salary: $99,000

Maximum Salary: $119,000

Program Coordinator II – Pediatric Fellowship Programs

Position Summary

The Program Coordinator II provides operational and administrative leadership for Pediatric fellowship and trainee programs. This role is responsible for managing fellowship recruitment, onboarding, trainee records, accreditation compliance, educational programming, and program operations. The coordinator serves as a key resource for trainees, faculty, program directors, and institutional partners, ensuring the successful execution of recruitment activities, onboarding processes, educational initiatives, and program administration.

Key Responsibilities

Fellowship Recruitment

Coordinate and manage fellowship recruitment activities, including promotional materials, advertising campaigns, applicant screening, interview scheduling, and match processes.
Lead annual recruitment cycles and collaborate with multidisciplinary teams to ensure a seamless candidate experience.
Verify and submit final match results while maintaining compliance with recruitment program requirements.
Provide exceptional customer service and troubleshoot administrative, technical, and operational issues throughout the recruitment process.

Program Administration & Management

Provide operational support and program leadership for multiple trainee programs.
Serve as a resource for trainees, faculty, and staff regarding program policies, procedures, and requirements.
Maintain knowledge of accreditation standards, institutional policies, and regulatory requirements.
Coordinate meetings, workshops, educational programs, lectures, and special events.
Manage trainee educational and financial allocations and support board preparation activities.

Data, Compliance & Information Management

Maintain trainee records and program data within New Innovations and other institutional systems.
Monitor compliance with accreditation, certification, and institutional requirements.
Manage trainee rosters, memberships, credentials, and reporting requirements with external governing organizations.
Analyze program metrics and support annual program evaluations and continuous improvement initiatives.
Train faculty, trainees, and staff on program-related systems and processes.

Fellow Onboarding

Coordinate onboarding activities for incoming fellows, ensuring compliance with institutional, state, and national requirements.
Partner with Graduate Medical Education and other institutional departments to facilitate onboarding and orientation.
Monitor trainee certifications, training requirements, and onboarding milestones.
Troubleshoot onboarding challenges and ensure timely completion of all requirements.

Rotating Trainee Coordination

Manage onboarding and orientation processes for rotating trainees and learners.
Coordinate with external institutions and training programs to obtain documentation and maintain trainee records.
Ensure compliance with institutional onboarding deadlines and training requirements.
Deliver specialized orientation programs tailored to individual trainee groups and program needs.

Preferred Qualifications

Experience coordinating educational, healthcare, academic, residency, fellowship, or training programs.
Strong project management, organizational, and event-planning skills.
Demonstrated ability to manage multiple deadlines and priorities in a complex environment.
Experience working with databases, learner management systems, or accreditation platforms such as New Innovations.
Excellent communication, customer service, and relationship-management skills.
Advanced proficiency with Microsoft Office applications and data management systems.
Ability to analyze data, identify process improvements, and implement effective solutions.

What Success Looks Like

The successful candidate will be a highly organized professional who combines operational excellence with outstanding customer service, ensuring a positive experience for trainees, faculty, and program leadership while maintaining compliance, efficiency, and program quality across all fellowship and trainee programs.

EDUCATION

Required: Bachelor’s Degree
Preferred: Master’s Degree

WORK EXPERIENCE

Required: 5 years Related experience to include three years program management. or
Required: 3 years Experience required with Master’s degree.
: May substitute required education degree with additional years of equivalent experience on a one to one basis.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information