Program Manager, HRPP Regulatory Operations

Saint Louis University; St. Louis (MO); On-site; USD 70,000 - 100,000; Full time

Job summary

Saint Louis University seeks a Program Manager for HRPP Regulatory Operations to execute education programs, conduct intake reviews, and support IRB review and QA activities. The role emphasizes continuous improvement in human subjects research education and AAHRPP accreditation efforts.

The position involves developing guidance documents, training researchers, and coordinating HRPP staff activities to ensure compliance with applicable laws and policies.

Qualifications

• Knowledge of ICH/GCP, FDA and OHRP regulations relevant to HRPP activities.
• Strong analytical and problem-solving abilities for regulatory compliance.
• Excellent communication skills, both written and oral.
• Ability to work collaboratively and maintain confidentiality.

Responsibilities

• Execute education program activities and maintain training resources.
• Conduct pre-submission intake reviews and provide actionable feedback.
• Support IRB review processes and QA activities for studies.
• Coordinate IRB meetings and manage committee rosters.
• Develop training sessions and educational materials for researchers.
• Contribute to AAHRPP accreditation efforts and documentation.
• Oversee onboarding and professional development for HRPP staff.
• Perform other duties as assigned

Skills

ICH/GCP guidelines

FDA regulations

Analytical skills

Verbal & written communication

MS Office

Organizational skills

Team collaboration

Education

Bachelor's degree

Master's degree preferred

CIP eligibility

Tools

MS Office

Custom database software

Job description

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

The Program Manager, HRPP Regulatory Operations will be responsible for executing education program activities, conducting substantive pre-submission intake reviews, and providing IRB review and quality assurance support as it relates to the Human Research Protection Program (HRPP) at Saint Louis University. This position focuses on developing and implementing continuous improvement efforts related to human subjects research education and contributing to institutional initiatives to obtain and maintain Association for the Accreditation of Human Research Protection Programs (AAHRPP) accreditation.

• Executes and evaluates the education program to ensure research is conducted in accordance with applicable regulations, laws, and policies; monitors changes in laws, regulations, and technology and communicates potential operational impacts to management; identifies gaps in educational and training initiatives for researchers and develops resources, guidance documents, and support materials to meet research needs; maintains and tracks education program records that are subject to professional and technical audit
• Reviews and processes incoming submissions by verifying compliance with unit policies and routing submissions to required University ancillary groups for review; conducts structured pre-submission intake reviews to provide investigators with early, substantive feedback to identify missing elements, clarify regulatory requirements, and improve submission quality before formal IRB assignment; uses patterns and trends identified through intake review to inform the development of targeted guidance documents, researcher training materials, and educational resources that address common submission deficiencies and regulatory misunderstandings; reviews post-approval submissions; processes out human subjects research applications
• Conducts protocol review across all submission types in support of IRB review activities; may serve as a Designated Reviewer when formally appointed by the IRB Chair in accordance with IRB policies and procedures; assists with quality assurance activities related to researcher conduct of approved studies, including PI quality assurance reviews (QAR), for‑cause and noncompliance audits, and CAPA development and monitoring for researcher-directed corrective actions; ensures appropriate separation of duties between IRB review and QA activities
• Coordinates Institutional Review Board meetings and other meetings as directed; contacts Board members to solicit timely submission of reviews; documents review determinations in protocol files; maintains committee rosters and facilitates member on- and off-boarding; coordinates quality assurance review (QAR) and research monitoring program visits; processes pre- and post-QAR visit documentation and reports; facilitates the execution and maintenance of HRPP-related agreements in accordance with federal regulations
• Develops and delivers training and seminars to faculty, staff, and students pertaining to research issues, submission requirements, and regulatory compliance; develops and delivers targeted educational sessions addressing common submission deficiencies and regulatory requirements identified through the intake review process; organizes and implements continuing education initiatives for HRPP staff and board members; identifies educational needs across research departments to ensure sufficient awareness training is provided to active researchers
• Contributes to efforts to attain and renew AAHRPP accreditation by developing and maintaining required documentation and materials; develops and optimizes HRPP forms, templates, workflows, and standard operating procedures to improve operational efficiency and ensure alignment with regulatory requirements and accreditation standards
• Coordinates the ongoing training and professional development of HRPP staff, which may include Analysts, Coordinators, or other support positions; provides structured onboarding and competency training for newly hired HRPP staff
• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of ICH/GCP guidelines, FDA regulations, OHRP regulations, HIPAA Privacy Rule, and HRPP policies and guidelines related to human subject protection, medical and clinical terminology, research methodology and design
• Strong analytical skills with ability to identify issues and solve problems within the framework of federal and state regulations, accreditation standards and institutional requirements
• Excellent verbal and written communication skills
• Professional demeanor with ability to work both collaboratively and independently, to maintain confidentiality, and to provide excellent customer service
• Ability to operate personal computers, Microsoft Office products, and customized data base software
• Good organizational skills with ability to work on multiple projects simultaneously
• Flexibility and ability to adapt to a changing environment
• Cooperative and positive attitude in contributing to the team

MINIMUM QUALIFICATIONS

• Bachelor's degree
• Three or more years of human subjects research related experience requiring substantial and ongoing performance of HRPP administrative functions and duties
• Five or more years of current and relevant experience conducting, reviewing, and/or monitoring research involving human subjects; or equivalent combination of education and/or experience
• Must be eligible for CIP (Certified IRB Professional) certification

PREFERRED QUALIFICATIONS

• Master's degree
• CIP (Certified IRB Professional)
• Relevant research-related quality assurance or clinical research certifications, such as CCRA (Certified Clinical Research Associate), CCRP (Certified Clinical Research Professional), or equivalent

Function

Research Support

Scheduled Weekly Hours:

40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.