Program Manager - Hillview Crest Elementary

Boys & Girls Clubs of San Leandro; San Francisco (CA); On-site; USD 70,000 - 84,000; Full time

Job summary

The Boys and Girls Clubs of San Leandro is seeking a Program Manager to lead high-quality after-school programming, supervise staff, and drive collaborations with schools and community partners to create a safe, engaging, outcome-driven environment.

This exempt, on-site role oversees program operations, evaluation, and resource management, aligning activities with ASEs and ELOP standards to empower youth and support families.

Qualifications

• Minimum of 2 years of experience in after-school programming, youth development, or a related field.
• Minimum of 1 year of experience in staff supervision, coaching, and leadership.
• Strong understanding of child safety, behavior management, and youth engagement strategies.
• Ability to build and maintain positive relationships with school administrators, parents, and community partners.
• Strong organizational skills with multitasking, problem-solving, and adaptability.
• Proficiency in Microsoft Office, Google Suite, and data management systems (CRM or MyClubHub).
• CPR and First Aid certification (or ability to obtain within 90 days of hire).
• Ability to pass a background check and meet state-mandated requirements for working with youth.

Responsibilities

• Leadership & Program Oversight: Manage after-school site programs and ensure safe, outcome-driven environment with ASEs/ELOP standards.
• Staff Supervision & Development: Lead Kinder Care Coordinator and YDPs, guiding supervision and engagement.
• Training & Professional Growth: Plan and participate in trainings and organizational events.
• Program Evaluation & Continuous Improvement: Use CRM data, compile monthly reports, observe sites for improvements.
• Accountability & Performance Management: Supervise staff, address issues with HR/leadership.
• Budget & Resource Management: Oversee site budget, control expenditures, support grant reporting.
• Community & School Partnerships: Build relationships with schools, parents, and partners.
• Program Promotion & Outreach: Represent BGCSL and promote membership.

Skills

Staff supervision

Program oversight

Staff development

Data/CRM use

Education

Bachelor’s degree in education, child development, social work, or related field

Equivalent experience + HS diploma + 48 college units

Equivalent Experience + HS diploma + Associate’s or higher

Tools

MyClubHub CRM

Job description

Job Type: Full-time

Title: Program Manager

Organization: Boys and Girls Clubs of San Leandro

Location: School-based Site

Department: Programming

Reports to: Area Director

Direct Reports: Site Operations & Safety Coordinator, KinderCare Coordinators, & Youth Development Professionals

Exempt Status: Exempt

Position Type: Full-Time, On-Site

Compensation: $70,000 - $84,000

Position Overview

The Program Manager leads high-quality after-school programming that empowers youth, supports families, and aligns with A.S.E.S. and ELOP standards. This role oversees program operations, staff supervision, and partnerships with schools and community organizations to create a safe, engaging, and outcome-driven environment.

Responsible for staff development, program evaluation, and resource management, the Program Manager ensures that youth receive enriching experiences that prepare them for success. By fostering a culture of accountability, continuous improvement, and strong community engagement, this role plays a key part in advancing BGCSL’s mission to inspire and empower all young people to reach their full potential.

Our Values In Action

Transformative Leadership

We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement.

• What that looks like in this role: Leading with empathy, self-awareness, and a commitment to continuous growth, creating an environment where staff feel supported, empowered, and confident in their roles. Encouraging a culture of learning, collaboration, and adaptability while investing in staff development to cultivate future leaders. Ensuring alignment with organizational values by guiding youth enrichment programming, child supervision, and family engagement. Providing clear direction, feedback, and support to staff, reinforcing high standards for program quality and professionalism.

Resilience

We approach every situation with a growth mindset, demonstrating flexibility and courage, reframing challenges as opportunities. We acknowledge our current state, embrace change, and adapt as needed, maintaining a solutions-oriented approach throughout our growth journey.

• What that looks like in this role: Navigating daily challenges such as staffing changes, behavior management, and program logistics with flexibility and a solutions-focused mindset. Modeling perseverance and adaptability for both staff and students, ensuring program goals remain the priority despite obstacles. Creating a structured yet responsive environment where challenges become opportunities for learning and growth. Maintaining a focus on continuous improvement, using data, feedback, and site observations to enhance program effectiveness.

Youth Centered Approach

Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience.

• What that looks like in this role: Prioritizing student well-being and success by ensuring that curriculum, enrichment activities, and behavior support strategies are designed to meet the diverse needs of youth. Fostering a safe, structured, and engaging after-school environment that bridges the gap between school, home, and community. Actively incorporating student voices into programming, creating a space where all young people feel valued, seen, and empowered. Building strong relationships with school staff, parents, and community partners to align site culture and resources in support of youth development.

Essential Functions

• Leadership & Program Oversight: Manage after-school site programs, activities, and services to prepare youth for success while ensuring compliance with A.S.E.S./ELOP standards and maintaining a safe, outcome-driven environment.
• Staff Supervision & Development: Provide leadership to the Kinder Care Coordinator and Youth Development Professionals (YDPs), guiding child supervision, youth enrichment programming, and parent engagement while reinforcing organizational values.
• Training & Professional Growth: Participate in and occasionally plan meetings, trainings, and organizational events, ensuring staff development and adherence to best practices in after-school programming.
• Program Evaluation & Continuous Improvement: Utilize CRM (MyClubHub) data, compile monthly reports, and conduct site observations to assess program effectiveness and recommend improvements in collaboration with key stakeholders.
• Accountability & Performance Management: Supervise staff, ensure adherence to program goals and objectives, administer corrective action when necessary, and partner with HR and leadership to address staff or member-related issues.
• Budget & Resource Management: Oversee site operations within the approved budget, control expenditures, collaborate with school staff on safety and cleanliness, and contribute to grant writing and reporting for financial sustainability.
• Community & School Partnerships: Develop and maintain relationships with school administrators, parents, and community organizations, attending faculty and principal meetings to align site culture, goals, and values.
• Program Promotion & Outreach: Represent BGCSL, promote membership, coordinate program publicity, and maintain ongoing communication with external stakeholders to strengthen engagement and community impact.

Requirements

Required

• Minimum of 2 years of experience in after-school programming, youth development, or a related field.
• Minimum of 1 year of experience in staff supervision, coaching, and leadership.
• Strong understanding of child safety, behavior management, and youth engagement strategies.
• Ability to build and maintain positive relationships with school administrators, parents, and community partners.
• Strong organizational skills with the ability to multitask, problem-solve, and adapt to changing circumstances.
• Proficiency in Microsoft Office, Google Suite, and data management systems (such as CRM or MyClubHub).
• CPR and First Aid certification (or ability to obtain within 90 days of hire).
• Ability to pass a background check and meet state-mandated requirements for working with youth.

Educational Requirements (Must Have One Of The Following)

• Bachelor’s degree in education, child development, social work, or a related field OR equivalent experience in youth development and program management.
• Equivalent Experience + High school diploma + 48 college semester units (˜ 2 years college), OR
• Equivalent Experience + High school diploma + an Associate’s (or higher) degree, OR
• Equivalent Experience + High school diploma + a passing score on the district’s Paraeducator/Paraprofessional Exam within the first 30 days of employment.

Preferred

• 3+ years of experience in youth development, after-school programs, or nonprofit management.
• Experience working with grant-funded programs and familiarity with A.S.E.S./ELOP compliance.
• Bilingual in Spanish or another language commonly spoken in the community.
• Experience with budget management and resource allocation.
• Training or experience in trauma-informed care and social-emotional learning (SEL).
• Familiarity with restorative practices and positive behavior interventions.
• Experience leading professional development or training for staff.
• Knowledge of community resources and experience in partnership-building with schools and local organizations.

Work Environment

• The Program Manager will work primarily in a school-based site for the Boys & Girls Club of San Leandro. This role may occasionally require flexibility to accommodate organizational events or deadlines. Key aspects of the work environment include:
• Frequently required to stand.
• Frequently required to walk and sit.
• Frequently required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel, or crawl.
• Continually required to talk or hear.
• Occasionally exposed to outside weather conditions.
• Occasionally exposed to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).
• Noise level in the work environment may vary from light to moderate.
• The employee must occasionally lift and/or move more than 50 pounds.

The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.

The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process. AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.