Program Manager for Undergraduate Education

University of Washington; Seattle (WA); On-site; USD 89,000 - 105,000; Full time

Job summary

The University of Washington School of Pharmacy in Seattle seeks a Program Manager for Undergraduate Education to provide strategic leadership and administration for undergraduate programs, the Nelson-Mendenhall Summer Scholars Program (NMP), and the Pharmacological Sciences Training Program (PSTP).

This role reports to the Associate Dean and supports student success through advising, curricular development, and policy implementation.

Qualifications

• Bachelor’s degree in education, public administration, health sciences, or related field.
• 5 years of progressively responsible experience in academic advising, student services, program coordination, or higher education administration.
• Demonstrated ability to work effectively with diverse student populations.

Responsibilities

• Provide strategic leadership for undergraduate programs and related initiatives.
• Offer direct student advising and equity-focused services.
• Lead recruitment, outreach, and holistic admissions processes.
• Manage budgeting, records, reporting and program assessment.

Skills

Communication

Collaboration

Organizational skills

Advising

Student services

Education

Bachelor's degree

Master's degree

Job description

Program Manager for Undergraduate Education

School of Pharmacy, University of Washington | Seattle, WA

Pay range: $88,800 - $105,000 annual

Full time, regular position (100% FTE)

About this Opportunity

The School of Pharmacy has an outstanding opportunity for Program Manager for Undergraduate Education to join their team.

Reporting to the Associate Dean of Undergraduate and Faculty Affairs, the School of Pharmacy seeks an innovative, collaborative, and student-centered Program Manager for Undergraduate Education to provide strategic leadership, administration, development, and student support for undergraduate academic programs, the Nelson-Mendenhall Summer Scholars Program (NMP), and the Pharmacological Sciences Training Program (PSTP). This position plays a key role in advancing the School’s educational mission by leading academic services for undergraduate students, supporting curricular initiatives, shaping academic policies, and fostering student success through proactive advising and program development.

Key Responsibilities

Program Leadership & Coordination (30%)

• Provide strategic leadership and direction for undergraduate programs including the Nelson-Mendenhall Summer Scholars Program (NMP) and the Pharmacological Sciences Training Program (PSTP).
• Lead the development, implementation, and assessment of curricular and co-curricular initiatives.
• Create, revise, and implement academic policies and procedures that support student learning and program effectiveness.
• Collaborate with faculty on curriculum planning, course scheduling, and program enhancements.
• Forecast curricular and enrollment issues and contribute to the quarterly time schedule process.
• Support the SOP Curriculum Committee, Undergraduate Steering Committee, and undergraduate workgroups.
• Coordinate submission of new course proposals, course change proposals, and proposals for revision of program requirements.

Advising & Student Services (30%)

• Provide direct student advising and ensure consistent, equity-focused advising practices across programs.
• Identify, monitor, and support students with academic difficulties, and make referrals to UW and UWSOP resources as needed.
• Supervise the evaluation and approval of coursework completed at other institutions.
• Grant exceptions to undergraduate requirements, consistent with University, School and program policies.
• Assist in building community for students through student programming and special events.
• Oversee academic advising for undergraduate students and provide backup advising coverage for other student populations.
• Manage student publication content (print and web) related to degree requirements and program procedures.

Outreach, Recruitment and Admissions (20%)

• Lead recruitment and outreach initiatives to promote enrollment and broaden access to School of Pharmacy undergraduate opportunities.
• Develop and coordinate outreach programming that creates clear pathways from high school to undergraduate to graduate and professional programs.
• Supervise processing of applications and collaborate with faculty to revise admissions policies, procedures, and tools to support a holistic review process.
• Evaluate the success of outreach efforts and identify new ways to define and market academic programs.
• Build and sustain partnerships with School of Pharmacy departments, Undergraduate Academic Affairs, Student Life, and other campus units.

Program Administration & Operations (20%)

• Manage operational aspects of undergraduate programs including budgeting, record-keeping, communications, and workflow coordination.
• Represent undergraduate programs in School- and campus-wide committees, meetings, and initiatives.
• Develop and administer a comprehensive program and course assessment plan, monitoring evaluations to determine how well students meet learning goals.
• Provide analysis and statistical reports for annual reports, self-studies, accreditation reviews, and trends in enrollment, registration, and graduation.
• Partner with the Communications team to highlight student achievements and lead review and revision of website structure and content.

Minimum Qualifications

• Bachelor’s degree in education, public administration, health sciences, or related field.
• 5 years of progressively responsible experience in academic advising, student services, program coordination, or higher education administration.

Additional Qualifications

• Demonstrated ability to work effectively with diverse student populations.
• Strong communication, collaboration, and organizational skills.

Preferred Qualifications

• Master’s degree in higher education administration, educational leadership, health sciences education, or related field.
• Experience in curriculum development, student success initiatives, or managing academic programs.
• Familiarity with School of Pharmacy undergraduate pathways or health-science education environments.
• Familiarity with UW administrative policies and procedures, the UW Student Data Base, and UW curricular requirements.