Program Manager, COM Simulation Center

University of Cincinnati; Cincinnati (OH); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Tuition remission

Retirement plans

Time-off benefits

Job summary

The University of Cincinnati College of Medicine is seeking a full-time Program Manager for the Simulation Center. This role supports day-to-day operations, payroll for standardized patients, and coordination of Clinical Skills Lab programs to enable hands-on medical education and simulation-based learning.

The ideal candidate will be organized, detail-oriented, and able to work independently while collaborating within a dynamic educational team.

Qualifications

• Bachelor's degree required; seven years of relevant experience can substitute.
• Three years of relevant experience required.

Responsibilities

• Manage payroll processes for Standardized Patients (independent contractors).
• Create and renew Personal Services Contracts.
• Prepare Limited Services Engagement Forms as needed.
• Track timesheets and enter hours into Sim Center database.
• Create and submit e-forms monthly.
• Set up direct deposit information.
• Update W-9 forms as needed.
• Prepare end-of-year reports.
• Assist with other financial responsibilities, such as creating and tracking invoices.
• Manage the Clinical Skills Lab and coordinate scheduling of Clinical Skills Lab programs with coordinators.
• Prepare the Clinical Skills Lab for all activities by setting up and tearing down programs, maintaining rooms and mannequins to ensure readiness and quality, handle Hazardous Waste pick ups, restock supplies, monitor inventory, and report supply needs to the Director of Operations.
• Prepare end-of-year reports.
• Service, maintain, and troubleshoot all Simulation Center equipment, including high-fidelity simulators, task trainers, respiratory training equipment, and airway management equipment.
• Retrieve and restock laundry as needed, in coordination with the Program Coordinator.
• Perform other duties as assigned to support Simulation Center operations and assist team members.

Job description

Current UC employees must apply internally via SuccessFactors.

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called "the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.

Job Overview

As one of the oldest medical schools in the country, the University of Cincinnati College of Medicine (COM) has a reputation for training best-in-class health care professionals and developing cutting-edge procedures and research that improves the health and clinical care of patients. In partnership with the UC Health academic healthcare system and Cincinnati Children's Hospital Medical Center, College of Medicine’s faculty are transforming the world of medicine every day.

A full-time Program Manager position is available in the Simulation Center at the University of Cincinnati College of Medicine. This position plays a key role in supporting the day-to-day operations of the Simulation Center and ensuring our simulation and clinical skills programs run smoothly and effectively. Primary responsibilities include managing Standardized Patient payroll processes and coordinating Clinical Skills Lab operations in support of hands‑on medical education and simulation‑based learning. The ideal candidate is organized, detail-oriented, and resourceful, with the ability to manage independent responsibilities while collaborating effectively in a dynamic, team‑oriented educational environment.

Essential Functions

• Manage payroll processes for Standardized Patients (independent contractors).
• Create and renew Personal Services Contracts.
• Prepare Limited Services Engagement Forms as needed.
• Track timesheets and enter hours into Sim Center database.
• Create and submit e-forms monthly.
• Set up direct deposit information.
• Update W-9 forms as needed.
• Prepare end-of-year reports.
• Assist with other financial responsibilities, such as creating and tracking invoices.
• Manage the Clinical Skills Lab and coordinate scheduling of Clinical Skills Lab programs with coordinators.
• Prepare the Clinical Skills Lab for all activities by setting up and tearing down programs, maintaining rooms and mannequins to ensure readiness and quality, handle Hazardous Waste pick ups, restock supplies, monitor inventory, and report supply needs to the Director of Operations.
• Prepare end-of-year reports.
• Service, maintain, and troubleshoot all Simulation Center equipment, including but not limited to high-fidelity simulators, task trainers, respiratory training equipment, and airway management equipment.
• Retrieve and restock laundry as needed, in coordination with the Program Coordinator.
• Perform other duties as assigned to support Simulation Center operations and assist team members.

Required Education

• Bachelor's Degree.
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Trainings/Certifications

• N/A

Required Experience

• Three (3) years of relevant experience

Additional Qualifications Considered

• Ability to work effectively both independently and as part of a collaborative team
• Exhibit a commitment to professional growth and continuous learning

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation And Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:

Salary/Hourly Pay Rate Information: [[custRCM_PostingSalary]]

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14-18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

• Vacation and sick time
• 11 paid holidays and additional end‑of‑year paid time off (Winter Season Days)
• 6 weeks of paid parental leave for new parents

Additional Benefits Include

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process.

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

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