Program Manager, Anatomical Oversight Program

tamus; College Station (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Texas A&M University in College Station, TX, is seeking a Program Manager for the Anatomical Oversight Program. The role focuses on intake, tracking, and review of requests related to acquisition, use, transfer, storage, and disposition of anatomical specimens, with oversight of approval workflows and documentation.

The candidate will maintain the Anatomical Specimen Registry, ensure records meet regulatory standards, and support audit readiness and compliance monitoring.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Five years of related experience.
• Experience in medical school, health sciences program, or compliance environment.
• Experience maintaining registry, inventory, donor, specimen, or final disposition records.
• Experience coordinating committees, inspections, audits, or compliance documentation.
• Familiarity with anatomical donation processes and disposition tracking.

Responsibilities

• Manages intake, tracking, and administrative review of requests involving acquisition, use, transfer, storage, and disposition of anatomical specimens.
• Routes requests for review and maintains oversight of approval workflows and associated documentation.
• Maintains the Anatomical Specimen Registry and related records, including approvals, conditions, annual reports, inspection reports, inventory, and disposition documentation.
• Ensures program records are complete, accurate, and maintained per university, state, and regulatory requirements.
• Supports audit readiness and compliance monitoring activities.
• Coordinates activities of the Institutional Anatomical Oversight Committee and related working groups.
• Prepares meeting agendas, minutes, action items, reports, and supporting materials.
• Tracks committee recommendations, approvals, corrective actions, and follow-up activities.
• Coordinates periodic facility inspections and maintains documentation related to inspection findings and corrective action plans.
• Assists with SAP requirements and university-wide oversight processes.
• Develops reports, templates, checklists, and guidance documents for administration.
• Supports process evaluation and continuous improvement initiatives to enhance efficiency, transparency, and compliance.
• Assists with stakeholder communications and program outreach activities.

Skills

Communication skills

Organizational skills

Interpersonal skills

Office software

Education

Bachelor's degree or equivalent

Job description

Program Manager, Anatomical Oversight Program

Agency: Texas A&M University

Department: Provost And Exec Vice President

Proposed Minimum Salary: $5,416.67 monthly

Job Location: College Station, Texas

Job Type: Staff

Job Description

What We Want

The successful candidate will be highly organized, detail-oriented, discreet, and comfortable supporting sensitive work involving donor information, anatomical specimens, academic programs, compliance partners, and university leadership. Comparable higher-education roles emphasize confidentiality, registry/database management, anatomical material tracking, donor or program records, communication with internal and external stakeholders, and final disposition documentation.

What You Need to Know

Salary Range: Commensurate (Based on selected hire's qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Five years of related experience.

Preferred Qualifications

• Experience in a medical school, health sciences program, Willed Body Program, anatomical gift program, anatomy laboratory, research compliance office, or academic compliance environment.
• Experience maintaining registry, inventory, donor, specimen, case-management, or final disposition records.
• Experience coordinating committees, inspections, annual reporting, audits, or compliance documentation.
• Familiarity with anatomical donation processes, Electronic Death Record Systems, educational embalming, or final disposition tracking.

Knowledge, Skills, and Abilities

• Ability to effectively communicate both orally and in writing.
• Ability to positively and professionally interact with clients and staff.
• Excellent communication and presentation skills.
• Strong interpersonal and organizational skills.
• Working knowledge of office software.
• Knowledge of Higher Education.

Essential Duties/Tasks

Program Administration and Regulatory Compliance

• Manages intake, tracking, and administrative review of requests involving the acquisition, use, transfer, storage, and disposition of anatomical specimens.
• Routes requests for review and maintains oversight of approval workflows and associated documentation.
• Maintains the Anatomical Specimen Registry and associated records, including approvals, conditions, annual reports, inspection reports, inventory records, and disposition documentation.
• Ensures program records are complete, accurate, and maintained in accordance with university, state, and regulatory requirements.
• Supports audit readiness and compliance monitoring activities.

Program Coordination and Committee Support

• Coordinates activities of the Institutional Anatomical Oversight Committee and related working groups.
• Prepares meeting agendas, minutes, action items, reports, and supporting materials.
• Tracks committee recommendations, approvals, corrective actions, and follow-up activities.
• Coordinates periodic facility inspections and maintains documentation related to inspection findings and corrective action plans.
• Assists with implementation of SAP requirements and university-wide oversight processes.

Communication, Reporting, and Process Improvement

• Serves as an administrative liaison among colleges, programs, facilities, committee members, and university administrative offices.
• Develops reports, templates, checklists, guidance documents, and other administrative resources.
• Supports process evaluation and continuous improvement initiatives to enhance efficiency, transparency, and compliance.
• Assists with stakeholder communications and program outreach activities.

Who We Are

The Office of the Provost at Texas A&M University serves as the academic heart of our premier land-grant institution, dedicated to driving excellence in education, research, and institutional integrity. As part of a vital new initiative the Anatomical Oversight Program brings together collaborative leadership across the Colleges of Medicine, Dentistry, Public Health, and Research. We are building a dedicated team committed to upholding the highest standards of compliance, tracking, and ethical stewardship. If you are passionate about fostering cross-departmental excellence and serving a university community that transforms lives across Texas and beyond, we invite you to grow your career with us.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee