Program Manager

Windber, PA; Windber (PA); On-site; USD 70,000 - 100,000; Full time

Job summary

World Resources Institute in Windber, PA is seeking a capable Program Manager to oversee ongoing research initiatives in a fast-paced environment. You will develop and manage program plans, ensure compliance with contracts, assist budget oversight, and coordinate with teams and funding agencies.

Requirements include a Bachelor of Business Administration, 2–5 years in life sciences-related work, and PMP is preferred. MBA is a plus.

Qualifications

• Bachelor of Business Administration required; MBA a plus.
• 2–5 years related experience in life sciences preferred.
• PMP certification preferred.

Responsibilities

• Develops and manages program plans from inception to deployment.
• Assists in budget management for research programs and projects.
• Prepare reports and presentations for program updates.
• Coordinate meetings and action items with admin team.

Skills

Project management

Budget management

Communication

Education

Bachelor of Business Administration

Job description

Job Details: Job Location: Windber, PA 15963, Position Type: Full Time, Travel Percentage: None, Job Shift: Day

OVERALL PURPOSE OF JOB: This position manages ongoing scientific research and development programs and projects as needed by using existing or developing new workflows. using existing and develop new management workflows to manage research and development programs and projects; assuring full compliance with all contract requirements, schedules, and provisions; managing project meetings, preparing reports, and assisting in budget management; and proactively identifying ways to improve program management. This position will be a direct report to the Director of Operations.

ESSENTIAL FUNCTIONS OF JOB

(other duties may be assigned)

Manage major research programs

• Develops and manages program plans from inception to deployment, applying project management methodology and enforcing best practice standards.
• Assure full compliance with all contract requirements, schedules, and provisions
• Assists in managing budgets for research programs and projects as directed

Manage assigned project meetings

• Confirm proper meeting scheduling by communicating with admin team
• Prepare meeting agenda
• Attend or chair the meeting as appropriate
• Prepare meeting minutes including action items
• Follow-up with action items

Prepare regular reports, presentations, and other documents as needed

• Compile, improve, and finalize regular research program reports and presentations by requesting inputs from team leaders and project leaders in coordination with admin team.
• Compile, improve, and finalize program update presentations from the administrative and formatting perspective
• Capable of providing insights to reports and presentations from the overall program perspective

Support other staff members in research program management

• Work closely with administrative team and lab manager to ensure smooth daily operations of research programs;
• Support the scientific team in grant applications and contract acquisitions

Communicate with funding agencies to address funding related issues

• Understands the funding mechanisms of research projects
• Assist in paperwork preparation, interacts with funding agencies in problem-solving
• Ensures proper execution of paperwork related to grants and contracts

Proactively identify ways to improve program management

• Provided advice on manpower utilization, work flow, and operational procedures to increase efficiency and productivity
• Make overall improvements for the research programs and other activities

  Cultivate a communicative environment for project teams

  • Help cultivating a communicative environment to hear employee’s needs and to help solve the problems by seeking support from the admin and the executive teams.
  • Gather, coordinate and submit updates for the monthly newsletter

  OTHER DUTIES OF JOB

  • Maintain a clean and safe working environment Adhere to safety standards and regulations of the Institute.
  • Handle all confidential and proprietary information in accordance with policies and procedures.
  • Participate in WRI's community involvement activities.
  • Attend meetings, training sessions, and presentations as necessary.
  • Perform other related duties as required.

  SUPERVISION RECEIVED

  The incumbent will be under the direct supervision from the CSO.

  MENTAL/PHYSICAL REQUIREMENTS OF JOB

  This position typically requires:

  • CONSTANTLY (75 - 100%) Ability to communicate orally and hear conversation; Repetitive finger movement; Use of depth perception and color vision; Ability to reach, walk, sit; Ability to use both hands and both legs;
  • FREQUENTLY (25 - 75%) Ability to stand; Ability to lift and carry: Light (Max 10 - 15 lbs.)
  • OCCASIONALLY (0 - 25%) Ability to lift: Mod (Max 25 lbs.); Ability to push/pull (est. weight: 10 - 15 lbs.)

  WORK ENVIRONMENT

  This position typically has no exposure to environmental conditions.

  PERSONAL PROTECTIVE EQUIPMENT

  This position typically does not require personal protective equipment.

  Qualifications

  Education/Training/License/Certification:

  • Bachelor of Business Administration required. MBA a plus.

  Work Experience:

  • 2-5 years related experience required preferably in a life sciences setting.

  Licenses and Certifications

  • PMP preferred.

  KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

  Ability to manage multiple projects/tasks, pay close attention to detail, work in an environment that is constantly changing with high pressure for results. Ability to meet frequent deadlines, have a high level of decision making, establish your own goals, work closely with others, be creative, and maintain routine paperwork and record keeping. Ability to work independently, use sound judgement in solving problems, with excellent communications skills.

  OTHER

  • Work is performed entirely in support of federally funded programs and is therefore dependent solely on the availability of funds.
  • New Incumbents incur six months probationary periods.