Program Manager

Olympus Corporation; Westborough (MA); Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

Competitive salaries

Annual bonus

401(k) with match

Paid vacation

Paid parental leave

Employee assistance program

Job summary

Olympus Corporation is seeking a seasoned Project Manager to join the Global Strategy & Operations within Medical & Scientific Affairs. You will plan, execute, and monitor projects, manage budgets, and collaborate with cross-functional teams across regions to improve operational performance.

The role requires 4+ years of PM experience, strong communication skills, and proficiency with MS Project, Smartsheet, and Visio. Hybrid work with Center Valley, PA and Westborough, MA locations.

Qualifications

• Bachelor’s degree in Engineering, Life Sciences, or a related field.
• 4+ years of project/program management experience with cross-functional leadership.
• Experience in medical/technical writing and change management is preferred.
• Knowledge of PM methods, change management, and communications.

Responsibilities

• Drive and support continuous process excellence within MSA.
• Define project scope, objectives, and resources with SMEs.
• Predict and manage resources; track costs and schedule.
• Provide stakeholder updates on strategy and progress.
• Manage contracts with vendors and suppliers.
• Develop process feasibility and harmonized global processes.
• Document process maps, quality docs, and training materials.

Skills

Project management

Cross-functional leadership

MS Project

Smartsheet

Visio

Process optimization

Communication

Change management

Stakeholder management

Negotiation

Education

Bachelor’s degree in Engineering, Life Sciences, or related field

Tools

MS Project

Smartsheet

Visio

Job description

Working Location: Pennsylvania, Center Valley; Massachusetts, Westborough

Workplace Flexibility: Hybrid

For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling.

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:

Patient Focus, Integrity, Innovation, Impact and Empathy.

Learn more about Life at Olympus: https://www.olympusamerica.com/careers.

Job Description

This position is part of the Global Strategy & Operations function within the Medical & Scientific Affairs department. The incumbent will be responsible for driving planning and execution of Medical and Scientific Affairs efforts on projects in a timely fashion and within budget. The incumbent will plan, in conjunction with multiple MSA sub-functions, project scope, milestones and resource needs and will monitor progress and budget while keeping stakeholders informed throughout the project life cycle. They will also support the development of sustainable business processes and documentation to reinforce and improve organizational agility and operational performance. The individual will collaborate with cross-functional teams including internal/external business stakeholders within MSA, across ESD/TSD in multiple regions, and within the broader Olympus organization as appropriate.

The incumbent will report directly to the Director, Program Management, and will engage MSA functions and functional subject matter experts (SMEs) to enhance working practices and adherence to MSA operational processes.

Job Duties

• Drives and supports continuous process excellence/improvement initiatives as prioritized and approved by MSA leadership.
• Determine and document project scope and objectives with SMEs.
• Predict resources needed to reach objectives and manage resources in an effective and efficient manner.
• Contribute to and enforce MSA wide resource management
• Prepare a budget based on the scope of work and resource requirements. Work, where applicable, to understand other MSA cost implications beyond NPD and track and communicate across the portfolio.
• Track project costs to meet budget.
• Develop and manage a detailed project schedule and work plan.
• Stakeholder management: Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
• Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
• Utilize industry best practices, techniques, and standards throughout the entire project execution and in consideration of the Business Unit’s portfolio.
• Risk Management including risk impact to project components, and mitigation plans.
• Measure project performance to identify areas for improvement.
• Assess portfolio gaps and needs for evidence planning spanning the MSA sub-functions.
• Support prioritization of global projects/processes based on business needs and available resources.
• Develops process feasibility, process workflow outlines, and project benefit assessments.
• Assesses performance and recommends change as necessary to support the development of harmonized global processes.
• Documents new and revises existing process documentation including Quality Documents, process maps, tools, and training materials.
• Any other miscellaneous functional initiatives/business needs as assigned.

Job Qualifications

Required:

• Bachelor’s degree in Engineering, Life Sciences, or a related field.
• Minimum of 4 years of project/program management experience, including cross-functional leadership and team facilitation.
• Industry experience (preferably in multiple phases and multiple roles).
• Proven business process optimization experience.
• Demonstrated competency in developing Quality Documents.
• Prior experience in at least one of the following: Medical/technical writing. Change management. Strategic communications. Executive presentations.
• Cross-functional understanding of project management methodology, change management methodology, and communications.
• Technical expertise of PM Tools: MS Project. Smartsheet. Visio.
• This position will require constant collaborative interactions with co-workers across functional groups and departments. Strong interpersonal skills and outstanding verbal and written communication skills are essential.
• Experience working in a global cross-functional team (functional/matrix) environment and knowledge and/or experience working with groups with varied cultural backgrounds and learning styles.
• Track record of successful partnership & collaboration with key stakeholders and business partners.
• Experience in influencing and negotiating at the management level to achieve delivery.
• Domestic and international travel up to 20%, including weekend and evening travel as needed.

Preferred:

• MBA with a concentration in Communications, Marketing, or Project Management.
• Proven track record of medical device and/or pharmaceutical product development experience.
• Formal training in project management, process management methodologies (e.g., DMAIC, Six Sigma, Kaizen) and change management, including project change management and personnel transition management.
• Lean Six Sigma Green Belt Certification and/or PMP.
• Strong knowledge and application of global medical device regulations and good document management practices.

Equitable Offerings you can count on:

• Competitive salaries, annual bonus and 401(k)* with company match
• 24/7 Employee Assistance Program
• Free live and on-demand Wellbeing Programs
• Generous Paid Vacation and Sick Time
• Paid Parental Leave and Adoption Assistance*
• 12 Paid Holidays
• On-Site Child Daycare, Café, Fitness Center**

Connected Culture you can embrace:

• Work-life integrated culture that supports an employee centric mindset
• Offers onsite, hybrid and field work environments
• Paid volunteering and charitable donation/match programs
• Employee Resource Groups
• Dedicated Training Resources and Learning & Development Programs
• Paid Educational Assistance

*US Only

**Center Valley, PA and Westborough, MA

Are you ready to be a part of our team?

Learn more about our benefits and incentives: https://www.olympusamerica.com/careers/benefits-perks.

The anticipated base pay range for this full-time position in this location is $95,000 - $135,000.00 / year, plus potential for annual bonus (subject to plan eligibility and other requirements).

Olympus considers a variety of factors when determining actual compensation for this position, including level of experience, working location, and relevant education and certifications.

At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world.

Headquartered in Tokyo, Japan, Olympus employs more than 31,000 employees worldwide in nearly 40 countries and regions. Olympus Corporation of the Americas, a wholly owned subsidiary of Olympus Corporation, is headquartered in Center Valley, Pennsylvania, USA, and employs more than 5,200 employees throughout locations in North and South America. For more information, visit www.olympusamerica.com.

You Belong at Olympus

We are deeply committed to fostering a respectful, fair, and welcoming workplace for all individuals, perspectives, and lifestyles. We believe in fostering a non-discriminatory, inclusive work environment where everyone feels a sense of belonging, in full compliance with legal standards. Empathy and unity are core to our company culture, empowering employees to contribute fully and flourish. We warmly encourage all who wish to bring their talents to Olympus to apply.

Applicants Requesting Accommodations: Olympus is committed to the full inclusion of all qualified individuals. As part of this commitment, Olympus will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact [e-mail]. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).

Let’s realize your potential, together.

It is the policy of Olympus to extend equal employment and advancement opportunity to all applicants and employees without regard to race, color, national origin (including language use restrictions), citizenship status, religious creed (including dress and grooming practices), age, sex (including pregnancy, childbirth, breastfeeding, medical conditions related to pregnancy, childbirth and/or breastfeeding), gender, gender identity and expression, sexual orientation, marital status, disability (physical or mental) and/or a medical condition, genetic information, ancestry, veteran status or service in the uniformed services, and any other characteristic protected by applicable federal, state or local law.