Program Manager

Princeton University

Princeton (NJ)

On-site

USD 83,000 - 97,000

Full time

14 days+

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Benefits offered by this job

Benefits program

Job summary

Princeton University’s Humanities Council seeks a program manager to oversee visiting fellows, professorships, grants, and core office operations, supporting the council chair and director as it merges with the Humanities Initiative in Fall 2027.

You will manage committees, events, budgets, and communications, ensuring timely materials, appointments, and reporting, while collaborating with faculty and staff.

Qualifications

Bachelor’s degree or equivalent required.
Minimum five years’ experience managing projects in academic or related settings.
Excellent communication with faculty, staff, and external agencies.
Strong organizational skills and discretion with confidential information.
Proficiency with Word, Excel, Google Forms; familiarity with websites or publications.

Responsibilities

Academic, financial, and project management for council programs and events.
Prepare appointment forms and offer letters; onboard instructors and visiting faculty.
Maintain records; track expenses; assist with year-end reports and budgets.
Support council meetings, agendas, ballots, and committee materials.
Coordinate visits, fellow nominations, and materials for dossiers.
Assist with communications, website content, newsletters, and print materials.
Oversee events logistics and collaboration with facilities and catering.

Skills

Communication

Organization

Time management

Microsoft Word

Microsoft Excel

Google Forms

Web publications

Autonomy

Team collaboration

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Google Forms

Job description

Overview

The Humanities Council is the academic home for more than 30 visiting faculty, researchers, postdoctoral fellows, and lecturers. Offering innovation grants, visiting fellowships, public lectures, and research professorships, the council also oversees several interdisciplinary undergraduate and graduate programs, including the PhD Program in Interdisciplinary Humanities and the Program in Journalism. A connecting force across 46 humanities-related departments, centers, programs, and committees, the council hosts many events each year and enrolls more than 100 students in its minor degree programs, many of which include international and experiential teaching. In Fall 2027, the council will merge with the Princeton Humanities Initiative in preparation for the creation of a new humanities institute, which will support innovative and experimental approaches to interdisciplinary humanities research, teaching, and civic engagement.

The Humanities Council’s operations are centered in Joseph Henry House, with secondary offices in Scheide Caldwell House and Green Hall.

Under the supervision of the council chair and the assistant director, the program manager will be responsible for a subset of the council’s programs including the council’s visiting fellows, professorship, and grant programs, as well as managing executive committee materials and agendas, overseeing signature council events and event series, and supporting core council office operations. The manager is responsible for day-to-day operations of the council’s core programs and supports the council chair, the council’s assistant director, and select faculty directors with implementation of activities. The program manager ensures that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties.

The Humanities Council is a collaborative team and the program manager will assist with shared projects and initiatives. The program manager will work closely with the executive director of the Humanities Initiative, assistant director of the council, and other council colleagues to facilitate the council’s merger with the Humanities Initiative in Fall 2027.

Responsibilities

Academic Management support faculty directors, program faculty, and executive committees in the maintenance and development of programs, including high-profile and outward-facing events, visitors, and new initiatives, including new joint ventures between the Humanities Council and Humanities Initiative

academic management in coordination with the assistant director, prepare appointment forms and offer letters; onboard new instructors and visiting faculty

ensure compliance with university and external regulations

meet university and department academic deadlines

Financial Management under the direction of the council’s assistant director, manage several discrete program and initiative budgets, including short- and long-term financial commitments

track and report expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years

maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and university policies

Administrative and Project Management prepare materials for committee agendas, including ballots, web submission portals

manage the application, review, decision, and reporting processes for $1M in grants and co-sponsorships

track and archive visiting fellow nominations, applications, letters of endorsement, and other correspondence; assemble materials for appointment dossiers

provide support as needed for routine functions of the council central office, supporting leadership and staff in Joseph Henry House and Green Hall

participate in staff meetings and communicate effectively with supervisors, peers, and administrative staff

Events Management manage logistics for large events, workshops, faculty working groups, committee meetings, and information sessions

work with faculty, guests, students, administrators, catering, facilities, conference services, and communications

collaborate with the council's communications manager and other program managers on scheduling to manage staff capacity and avoid audience conflicts

Communications Management work closely with the council’s communications manager to ensure timely communications regarding program offerings, visiting fellows, activities, events, and deadlines

support the communications manager in the development of website content, manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social media

Qualifications

Essential Qualifications:

Bachelor’s degree or equivalent

Minimum five years’ experience with managing projects in an academic or related environment

Ability to communicate effectively with faculty, staff, university departments, and external agencies

Excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion

Proficiency with Microsoft Office (Word, Excel), Google Forms and related programs, and experience with websites or publications

Ability to work autonomously and collaboratively in a shared office environment

Capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules

Able to prioritize work in a fast-paced environment, taking direction from multiple supervisors

Flexibility in an environment of innovation and new initiatives

Attention to detail in academic, operations, and financial management

Excellent judgment and the ability to handle confidential information are necessary

Ability to work occasional evenings. Position may occasionally require a flextime schedule to cover events.

Preferred Qualifications:

Academic work experience and/or academic training in the arts and humanities

Familiarity with Princeton University systems including PeopleSoft, Prime Financials, Concur, SAFE, Canvas, Drupal, or experience working comfortably in comparable systems

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours

36.25

Eligible for Overtime

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

Physical Capacity Exam Required

Valid Driver’s License Required

Experience Level