Program Manager

Mass General; Northern (KY); Hybrid; USD 64,000 - 93,000; Full time

Job summary

Mass General Brigham is hiring a Program Manager for the PA Studies program. The role is on-campus with some remote days allowed when scheduling permits. You will support budgeting, operations, events, and interdepartmental coordination for the Department of Physician Assistant Studies.

Qualifications include a Bachelor's degree in a related field and 2-3 years of program management experience; experience in higher education or student-facing environments is preferred.

Qualifications

• Bachelor's Degree in related field required; experience in lieu of degree may be considered
• 2-3 years of program management experience required
• Experience in higher education or student-facing environment preferred

Responsibilities

• Assist with managing and administering the program budget for the Department of Physician Assistant Studies.
• Supports the Chair & Program Director in managing and coordinating operations of the Department of Physician Assistant Studies.
• Coordinate day-to-day administrative and operations work; supervise graduate assistants if applicable.
• Coordinate departmental events and serve as program liaison to other programs, departments and external contacts.
• Co-Chair Admissions Committee and participate in the program assessment data collection and reporting.

Skills

Budget management

Office management

Communication

Interpersonal skills

Detail-oriented

Project management

Multitasking

Education

Bachelor's Degree in related field

Job description

Site

The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Program Manager, MGH IHP

This position is in person with most days required to be worked on-campus every week. In general weekly remote days are allowed except for when program scheduling necessitates more presence on campus as well as outside of regular hours (ex. Student open houses and orientation, commencement, on-site trainings, etc).

SUMMARY OF MAJOR RESPONSIBILITIES

• Assist with managing and administering the program budget for the Department of Physician Assistant Studies.
• Supports the Chair & Program Director in managing, administering and coordinating the operations of the Department of Physician Assistant Studies.
• Responsible for coordinating day-to-day administrative and operations work of Program Coordinator. Supervise graduate assistants, if applicable.
• Coordinates departmental events.
• Serves as program liaison to all other programs, departments, and external contacts.
• Serves as the Co‑Chair of the Admissions Committee.
• Serves as a member of the PA Program Assessment Committee tasked with the collection and maintenance of program self‑assessment data as it relates to program outcomes.

Qualifications

• Education: Bachelor's Degree Related Field of Study required. Can this role accept experience in lieu of a degree? Yes
• Licenses and Credentials: Experience Program Management Experience 2-3 years required

Additional Job Details (if applicable)

Mass General Brigham University of Health Professions Budgetary (30%): Assist with developing and maintaining program budget systems (personnel and operating) and monitors finances within allocated resources. Ensure accurate classification of budget items. Maintains systems for preparation and distribution of payments for term lecturers, lab instructors, guest lecturers, and extra service pay for faculty. Oversees payments to clinical sites and clinical compact agreements as entered by the Clinical Placement Education Associate. Prepares and tracks departmental and special fund check requests and purchase orders. Reconciles department credit card statements. Coordinates and tracks all special funds contributions; maintains separate budgets for grants, fellowships and continuing education workshops; follows accepted security practices. Office Management (50%): Assists program leadership and faculty with coordination and implementation of departmental projects including ongoing accreditation processes of data collection and analysis, preparation of reports and maintenance of the ARC‑PA Program Portal, student and faculty research programs, community outreach, interprofessional engagement, curriculum studies and revisions. Analyzes, develops, implements and monitors administrative office support systems; develops office policies and procedures; establishes, coordinates and monitors database systems for accurate department records of faculty, adjunct faculty, lecturers, alumni and department accomplishments, course syllabi, schedules, student files. Manages the planning, preparation and set-up for applicant interviews, new student orientation, graduation, and other program‑related events; develops and produces brochures, recruitment materials, and specialty flyers for program activities and events. Serves as Co‑chair of the Admissions Committee for the PA Program. communicates with prospective and accepted students, coordinates application review and managing and presenting data to report trends and make decisions. Partner with program leadership and the admissions office as well. Supports the work of the Program Director, Chair, Medical Director, Director of Clinical Education, Director of Pre Clinical Education, and program faculty. Serves on program or Institute committees, as needed, and attends IHP Staff Council meetings as a representative of the Department of Physician Assistant Studies. Interfaces with IHP administration to maintain up-to-date PA Program webpage information. Management of documentation related to grievance reports and disciplinary action. Maintains all department files including faculty, student, curriculum, and accreditation records. Manages the planning and execution of semester course scheduling with internal PA faculty and the Institute’s Registrar. Identify and collate sources of data related to program outcomes, including course evaluations, IHP‑and program-administered surveys, admissions and matriculation data, student performance data, alumni and employer surveys, and other sources as needed and identified. Oversee schedule and maintain documents for the department’s ongoing self‑assessment process Clinical Education Support (20%): Manages and supports the planning and execution of the official clinical year schedule in conjunction with the Program Coordinator, and is responsible for communicating the schedule with the clinical team, IHP Registrar, NCCPA, and PAEA. Works closely with the IHP Registrar and NCCPA on tracking student completion and graduation eligibility. Manages and supports the clinical year budget including forecasting, issuing of compact payments, proctoring payments, other clinical site payments as needed, and the ordering of clinical education exams.

Education and Experience Qualifications

Minimum of 2 years progressively responsible administrative, program operations, or office management experience; financial and/or project management a plus. Bachelors degree or equivalent combination of education and experience required. Experience in higher education or student‑facing environment preferred.

Skills/Abilities/Competencies Required

• Administrative Skills: Budget/financial management.
• Strong office management skills.
• Commitment to quality customer service.
• Systems Development and management knowledge.
• Critical thinking and solution‑oriented problem‑solving skills.
• Excellent interpersonal skills.
• Detail‑oriented project management and creativity in designing processes.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Ability to be flexible, prioritize multiple projects.
• Ability to handle confidential information with discretion.
• Ability to develop templates, organize technical information, and maintain functional schedules.

• Technical Skills: Knowledge of the Microsoft 365 and demonstrated ability to learn new data management systems.
• Knowledge of internet navigation and research.

• Physical Capabilities: Ability to operate office equipment (i.e., use a keyboard, copy machine, fax machine).
• Ability to be mobile throughout the building and able to lift 10‑20 pounds.
• Adequate personal mobility to move between Institute buildings in a reasonable amount of time carrying objects.

Supervisory Responsibility

Supervise IHP temporary student workers (i.e. GA, RA, TAs).

Fiscal/Budget Responsibility

• Personnel: Term Lecs, Adjunct faculty, clinical adjunct faculty and clinical sites.
• Operating: Ordering of supplies, budget ordering of all supplies, exams, student equipment packages, book orders, reconcile the dept. credit card.
• Track budget year-to-date expenditures and participate in annual budgeting process.

Training/Time Required to Learn Job Responsibilities

One full academic year to experience the scope and nature of the many responsibilities including those that occur annnually and those that are related to the academic and accreditation calendar. Personnel in similar roles in other departments are accessible for periodic queries and quandries.

Remote Type

Hybrid Work Location 100 First Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$63,648.00 - $92,570.40/Annual

Grade

6

EEO Statement

1700 The MGH Institute of Health Professions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People‑Focused, half Performance‑Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world.

Culture and Values

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.