Program Manager

Aardvark Studios; Conshohocken (Montgomery County); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation package

Paid time off

Medical / Dental / Vision benefits

Life insurance options

Retirement matching

On-site gym

Dog-friendly workspace

Job summary

Aardvark Studios is looking for a Program Manager to lead complex mobile tours and brand activations. This role requires strong leadership in fast-paced environments, with responsibilities for managing key operational aspects.

You will oversee various stakeholders, ensuring clarity and successful execution, while aligning production and logistics for a seamless brand experience. The ideal candidate has over 5 years of experience in project management, particularly in experiential marketing or event environments, and is capable of managing significant budgets.

Qualifications

• 5+ years of project or program management experience.
• Experience in experiential marketing or live events.
• Ability to navigate real-time challenges confidently.

Responsibilities

• Full ownership of assigned programs including execution, timeline, compliance, and profitability.
• Managing six-figure budgets transparently.
• Leading cross-functional teams for successful program launches.

Skills

Project or program management experience

Budget management

Client relationship management

Leadership

Emotional intelligence

Education

PMP Certification

Bachelor’s degree

Job description

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers exceptional results?

At Aardvark Studios, we thrive in complex, fast-moving creative environments. Simply calling us a “Creative Fabrication Company” or an “Experiential Marketing Company” doesn’t capture the full scope of what we do. We are a dynamic design, build, and technology studio serving the experiential marketing, location-based entertainment, and museum industries — constantly evolving with every unique project we take on.

That evolution requires strong leadership.

• When the Run of Show changes 90 minutes before doors open, what do you do?
• When multiple stakeholders are giving direction and clarity is needed, do you hesitate — or step in?
• When a live environment shifts unexpectedly, are you the person others look to for calm, decisive leadership?
• If that kind of responsibility excites you, this may be the right role.

Aardvark Studios is seeking a Program Manager to serve as the accountable owner of complex mobile tours and brand activations. This is a highly visible role with real responsibility, meaningful client partnership, and the autonomy to lead.

You won’t be handed a script. You will be trusted to run the program.

What This Role Really is:

• You are the operational leader of your assigned program.
• You align production, tech, logistics, drivers, field staff, and agency stakeholders to deliver a seamless brand experience.
• You anticipate issues before they surface. And when plans evolve — because in live programs they often do — you create clarity, protect the team, and guide the solution.
• You establish structure.
• You protect scope and budget.
• You communicate directly and professionally.
• You build trust with clients and internal teams.
• You don’t just manage tasks. You own outcomes.

Your Core Responsibilities:

Full ownership of assigned programs — execution, timeline, compliance, and profitability.

• Managing six-figure budgets with discipline and transparency.
• Serving as the primary client point of contact from kickoff through recap.
• Leading cross-functional internal teams to launch and operate tours successfully.
• Hiring, training, and remotely managing drivers and field staff.
• Maintaining DOT and safety compliance.
• Tracking KPIs, reporting performance, and delivering thoughtful post-program analysis.
• Navigating real-time challenges with composure and sound judgment.

This role offers the opportunity to lead complex, high-visibility programs where your decision-making truly matters.

The Kind of Leader Who Thrives Here:

• Have 5+ years of project or program management experience — ideally in experiential marketing, live events, tours, or agency environments
• Have managed six-figure budgets and understand margin responsibility
• Are comfortable guiding clients through evolving situations
• Influence without formal authority
• Bring calm structure to fast-moving environments
• Balance confidence with emotional intelligence
• Enjoy being trusted to make decisions
• You take pride in ownership.
• You value autonomy.
• You like building strong programs and strong relationships.

Preferred:

• PMP Certification a plus
• Bachelor’s degree preferred

How we’ll measure success:

• Client satisfaction and renewal
• Budget performance and margin management
• Operational excellence and compliance
• Strong cross-functional alignment

What we offer:

• Competitive compensation package, commensurate with experience
• Paid time off
• Medical / Dental / Vision benefits
• Life insurance, short & long-term disability options
• Retirement matching after 1 year
• On-site private-use gym
• Dog-friendly workspace

If you’re looking for a role where you can lead, solve complex challenges, and see the direct impact of your work on high-profile programs, we’d love to meet you.

Apply now!