Program Manager

Ontario Trillium Foundation; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ontario Trillium Foundation seeks a Program Manager to oversee the Kids' Orchestra afterschool program sites, including supervision of staff and coordination with parents and school partners. The role may involve evening/weekend duties and requires a strong background in education and youth development.

The position emphasizes logistics, data management via Jackrabbit Class, and collaboration with community partners to expand KO's impact.

Qualifications

• Minimum bachelor's degree in music, education, training, social work, human services, or related field.
• Masters' Degree preferred.
• At least 3 years of experience in education and positive youth development providing school-based, afterschool and/or summer programming.
• Proficiency in Microsoft Office Suite and cloud-based services such as SharePoint and Google Drive.
• Experience with CRM and/or Jackrabbit Class a plus.
• Excellent communication and time management skills.
• Ability to work some evenings and weekends.

Responsibilities

• Oversee logistics and serve as program manager to assigned sites.
• Supervise site staff and teaching artists at assigned sites.
• Communicate with parents and school/district admin regarding concerts, calendars, behavior, etc.
• Maintain student records and lists via Jackrabbit Class.
• Maintain and fulfill on-site supplies, storage, and teacher requests.
• Manage distribution of snacks and complete all relevant paperwork.
• Generate and distribute bi-weekly site paperwork (student rosters, attendance sheets, etc.).
• Ensure accurate attendance data collection for assigned sites.
• Assist with securing substitute site staff/teaching artists.
• Assist with implementation of Second Step SEL curriculum.
• Interface with community partners and seek new partnerships.
• Potential fundraising experience may include grant writing, corporate engagement, and individual giving.

Skills

Excellent communication

Time management

Evening and weekend availability

CRM

Jackrabbit Class

Education

Bachelor's degree

Master's degree preferred

3+ years in education/after-school/Youth development

Tools

Microsoft Office

SharePoint

Google Drive

Job description

Job Title: Program Manager

Reports to: Chief Operations Officer or Chief Program Officer

Status: Full Time

Position Summary: The Program Manager (school-based sites) oversees all aspects of assigned Kids' Orchestra (KO) afterschool program sites. Additional duties may be assigned by a supervisor based on candidates' interests, skills, and qualifications.

Requirements: Minimum of bachelor's degree in music, education, training, social work, human services, or a related field. Masters' Degree preferred. At least 3 years of experience in education and positive youth development providing school based, afterschool and/or summer related programming. Must be proficient in Microsoft Office Suite and cloud-based services such as Microsoft SharePoint and Google Drive. Experience with CRM and/or Jackrabbit Class a plus. Excellent communication and time management skills required. Ability to work some evenings and weekends.

Essential Duties and Responsibilities

Program Management

• Oversee logistics and serve as program manager to assigned sites
• Supervise site staff and teaching artists at assigned sites
• Communicate with parents and school/district admin regarding concerts, calendars, behavior, etc.
• Maintain student records and lists via Jackrabbit Class
• Maintain and fulfill on-site supplies, storage, and teacher requests
• Manage distribution of snacks at assigned sites and complete all relevant paperwork
• Communication with site staff and teaching artists
• Generate and distribute bi-weekly site paperwork (student rosters, attendance sheets, etc.)
• Ensure accurate attendance data collection for assigned sites
• Assist with securing substitute site staff/teaching artists
• Assist with implementation of Second Step SEL (Social and Emotional Learning) curriculum

Community Partnerships

• Interface with community partners and develop a rapport that reflects a collaborative spirit
• Seek new partnerships that would strengthen KO's bond to the community
• Potential fundraising experience may include grant writing and management, corporate engagement, and individual giving based on candidates' interests, skills, and qualifications.

Other Program Duties

• Assist with student recruitment and retention
• Assist with distribution and collection of equipment
• Attend and work concerts, community events, fundraisers, school events, etc.
• Occasional evening and weekend commitments required
• Maintain organization and cleanliness of common work and storage spaces in office
• Serve on relevant committees such as Grant Committee, Summer Camp Committee, etc.
• Attend and actively participate in all rhythm meetings
• Other duties as assigned

Kids' Orchestra is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity or expression, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.