Program Funding Manager 5436

Tier4 Group; Quincy (MA); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

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Job summary

Tier4 Group is seeking a Project Funding Manager to drive strategic data and technology initiatives in healthcare and local state programs. You will secure and manage federal funding, oversee budgets, forecasts, and CMS submissions, and ensure compliance with APD requirements.

In this role you will collaborate with Finance, IT, Procurement, Legal, and CMS stakeholders, prepare narratives and funding tables, and maintain audit-ready documentation across multiple projects in a matrixed

Qualifications

• 5+ years of experience in project management, program management, grants administration, public funding, contract management, project finance, or a related field.
• Experience managing budgets, forecasts, financial reporting, and funding documentation.
• Demonstrated ability to lead complex cross-functional initiatives involving finance, procurement, legal, technology, and executive stakeholders.
• Strong written communication skills with the ability to translate technical, financial, and contractual information into clear, concise documentation.
• Strong project management, stakeholder management, analytical, and executive communication skills.
• Experience supporting vendor management, contract administration, procurement activities, RFPs, SOWs, amendments, and deliverable tracking.
• Ability to manage multiple priorities, meet deadlines, maintain tracking tools, and ensure audit-ready documentation.

Responsibilities

• Lead APD, CMS submission packages, funding tables, and supporting narratives.
• Translate project plans, milestones, budgets, risks, and technical requirements into CMS-compliant documentation.
• Coordinate responses to CMS inquiries and approval conditions.
• Monitor CMS policy updates, Medicaid Enterprise System guidance, and APD requirements to ensure compliance.
• Track project funding, expenditures, forecasts, federal/state share allocations, amendments, and budget variances.
• Develop funding status reports and executive updates for leadership.
• Review timecard coding and funding allocations to ensure compliance with federal funding requirements.
• Maintain funding documentation and support ongoing financial planning activities.
• Partner with Procurement, Legal, and project teams to support the development and review of RFPs, contracts, amendments, SOWs, and related documentation.
• Ensure vendor agreements and deliverables align with approved funding and APD requirements.
• Track vendor milestones, contract periods, amendments, and deliverables.
• Coordinate information gathering across project, technical, finance, procurement, and leadership teams.
• Maintain submission calendars and funding deadlines to prevent interruptions in Federal Financial Participation (FFP).
• Facilitate meetings, document decisions, track action items, and drive follow-up activities.
• Develop project plans, monitor milestones, and manage funding-related workstreams in a matrixed environment.
• Support compliance reporting, systems certification activities, and audit readiness.
• Maintain templates, SOPs, repositories, and version-controlled documentation.
• Prepare executive briefings, risk summaries, decision materials, and status reports.
• Promote project management and financial management best practices across APD-funded initiatives.

Skills

Project management

Budget management

Cross-functional collaboration

Stakeholder communication

Vendor management

Documentation & reporting

Job description

Project Funding Manager (PFM) to support strategic data and technology initiatives within the healthcare & local state initiatives.

This role is responsible for securing, managing, and maintaining federal funding for major technology investments. The Project Funding Manager will oversee funding documentation, budgets, forecasts, compliance activities, vendor alignment, and federal submissions to ensure projects remain eligible for federal funding.

A key component of this position involves managing Advanced Planning Documents (APDs), the formal planning and funding vehicles required to obtain and maintain CMS approval for Medicaid technology initiatives.

This role is ideal for someone who excels at managing complex funding and contract processes, bringing structure to cross-functional initiatives, maintaining detailed documentation, and partnering with stakeholders across technical, financial, legal, procurement, and leadership teams. Prior APD experience is helpful but not required.

Reporting Structure

• Reports to the PMO Lead
• Collaborates closely with leadership and cross-functional partners including Finance, IT, Procurement, Legal, Vendors, and CMS stakeholders

Key Responsibilities

• Lead the development, coordination, and submission of APDs, APD updates, CMS submission packages, funding tables, and supporting narratives
• Translate project plans, milestones, budgets, risks, and technical requirements into clear CMS-compliant documentation
• Coordinate responses to CMS inquiries and approval conditions
• Monitor CMS policy updates, Medicaid Enterprise System guidance, and APD requirements to ensure compliance

Financial Oversight & Budget Management

• Track project funding, expenditures, forecasts, federal/state share allocations, amendments, and budget variances
• Develop funding status reports and executive updates for leadership
• Review timecard coding and funding allocations to ensure compliance with federal funding requirements
• Maintain funding documentation and support ongoing financial planning activities
• Partner with Procurement, Legal, and project teams to support the development and review of RFPs, contracts, amendments, Statements of Work (SOWs), and related documentation
• Ensure vendor agreements and deliverables align with approved funding and APD requirements
• Track vendor milestones, contract periods, amendments, and deliverables

Project Coordination & Stakeholder Management

• Coordinate information gathering across project, technical, finance, procurement, and leadership teams
• Maintain submission calendars and funding deadlines to prevent interruptions in Federal Financial Participation (FFP)
• Facilitate meetings, document decisions, track action items, and drive follow-up activities
• Develop project plans, monitor milestones, and manage funding-related workstreams in a matrixed environment

Governance, Compliance & Process Improvement

• Support compliance reporting, systems certification activities, and audit readiness
• Maintain templates, standard operating procedures (SOPs), repositories, and version-controlled documentation
• Prepare executive briefings, risk summaries, decision materials, and status reports
• Promote project management and financial management best practices across APD-funded initiatives

Required Qualifications

• 5+ years of experience in project management, program management, grants administration, public funding, contract management, project finance, or a related field
• Experience managing budgets, forecasts, financial reporting, and funding documentation
• Demonstrated ability to lead complex cross-functional initiatives involving finance, procurement, legal, technology, and executive stakeholders
• Strong written communication skills with the ability to translate technical, financial, and contractual information into clear, concise documentation
• Strong project management, stakeholder management, analytical, and executive communication skills
• Experience supporting vendor management, contract administration, procurement activities, RFPs, SOWs, amendments, and deliverable tracking
• Ability to manage multiple priorities, meet deadlines, maintain tracking tools, and ensure audit-ready documentation

Preferred Qualifications

• Experience working with Medicaid, CMS funding programs, APDs, Federal Financial Participation (FFP), or other federally funded technology initiatives
• Familiarity with public sector budgeting, compliance, and procurement processes
• PMP, PMI, or other project management certifications are a plus

What Success Looks Like

• Federal funding submissions are accurate, complete, and submitted on time
• Funding eligibility and CMS approvals are maintained without interruption
• Budgets, contracts, and vendor activities remain aligned to approved funding
• Stakeholders have clear visibility into project funding status, risks, and compliance requirements
• Processes and documentation are organized, scalable, and audit-ready