Program Director, Energy, Environment, and Land Use Program, Law School

Vanderbilt University; Nashville (TN); On-site; USD 52,000 - 68,000; Full time

Job summary

Vanderbilt University’s College of Education seeks an administrative professional to provide administrative and budget support within the Dean's office. The role requires experience in college budget management, reporting, and communications to program directors and university offices.

You will prepare monthly budget reports, enter journals, monitor accounts payable/receivable, and coordinate budget aspects of contracts, grants, and partnerships, while maintaining accurate documentation and

Qualifications

• Experience in accounting and/or bookkeeping.

Responsibilities

• Provide budget and administrative support to College of Education departments and programs.
• Prepare and submit journal entries, check deposits, and other budget-related documentation.
• Monitor departmental accounts payable and receivable.
• Maintain accurate records and documentation related to budget transactions and account activity.
• Coordinate with faculty and university offices regarding the budgetary aspects of contracts and partnership agreements.
• Oversee grant and scholarship account activity to ensure revenues and expenses are accurately allocated.
• Reconcile and submit faculty and adjunct payments and maintain related documentation.
• Perform other related duties as assigned in support of the College of Education.

Skills

Budget management

Accounting

Communication

Job description

The College of Education is seeking an administrative professional to provide administrative/budget support in the office of the COE Dean. The successful candidate will demonstrate background skills in college budget management and communications.

Full-time

• Specific Responsibilities and Tasks:
  • College Budget Management:
    • Review Responsibility Reports for College of Education programs and departments
      • Compare report with monthly transaction log for each department
      • Identify and report discrepancies to Dean, Director of Academic Finances
      • Work with the Director of Academic Finances to resolve discrepancies and implement corrective actions.
    • Prepare and distribute monthly budget reports to Program Directors, including:
      • Transaction logs
      • Budget balances
      • Expenditure summaries
  • Day to Day support for college and college departments/programs
    • Provide budget and administrative support to College of Education departments and programs.
    • Prepare and submit journal entries, check deposits, and other budget-related documentation.
    • Monitor departmental accounts payable and receivable.
    • Maintain accurate records and documentation related to budget transactions and account activity.
  • Management of Contracts
    • Coordinate with faculty and university offices regarding the budgetary aspects of contracts and partnership agreements.
    • Establish and monitor corresponding budget accounts associated with contracts and partnerships.
    • Maintain accounts receivable and track payments associated with College of Education partnerships.
    • Monitor partnership account activity and provide reports as requested.
  • Grant and Scholarship Account Management
    • Oversee grant and scholarship account activity to ensure revenues and expenses are accurately allocated.
    • Monitor grant and scholarship balances and assist with budget reporting requirements.
    • Work with university offices to ensure compliance with applicable institutional procedures related to grant and scholarship funds.
  • Faculty and Adjunct Compensation
    • Reconcile and submit faculty and adjunct payments as well as maintain accounts receivables for College of Education partnerships
    • Maintain documentation related to faculty and adjunct payments.
    • Coordinate with university offices to ensure timely and accurate processing of payments.
  • Perform other related duties as assigned in support of the College of Education

Qualifications:

• Experience in accounting and/or bookkeeping

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.