Program Director, Camps, Conferences, and Guest Events

The University of Texas at Arlington; Arlington (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Texas at Arlington is seeking a skilled Conference Coordinator responsible for overseeing the logistics, administration, and operations for summer conferences and year-round housing. This role requires strong experience in event coordination and staff supervision, ensuring compliance and efficiency in all logistical aspects related to guest accommodations and special events.

Qualifications

• Bachelor’s degree in business or hospitality management.
• Three years of experience coordinating conferences or events.
• Experience supervising staff.

Responsibilities

• Coordinate summer housing, dining, and recreation needs for conferences.
• Supervise full-time staff and student workers.
• Manage guest apartment operations and software.

Skills

Event Coordination

Staff Supervision

Logistics Management

Education

Bachelor’s degree in business, hospitality management, or related field

Master’s degree in business or hospitality management

Job description

Job Summary

Responsible for the development, administration, and logistics for summer conferences and year-round guest apartment housing.

Minimum Qualifications

• Bachelor’s degree in business, hospitality management, or related field.
• Three (3) years of experience coordinating conference and/or special events.
• Experience supervising full-time and student staff.

Preferred Qualifications

• Master’s degree in business, hospitality management, or a related field.
• Five or more (5) years of professional experience coordinating and/or booking conferences and/or special events in a university setting working in or with the housing department.

Essential Duties And Responsibilities

• Work directly with on and off-campus groups to arrange, contract, and invoice for summer housing, dining, recreation, and meeting facility needs.
• Respond to emergency situations and policy violations.
• Directly supervise full-time Coordinator I, Special Programs.
• Assist in the supervision of full-time Resident Directors and student staff during summer conferences.
• Manage on-campus guest apartment operations including reservations, guest access, inventory, invoicing, maintenance, and housekeeping.
• Review, update, and create budgets, marketing materials, policies, procedures, documents, and website content for summer conferences and guest apartments, ensuring compliance with university, state, and federal standards.
• Oversee reservation software, including database management, data entry, reports, updates, and training.
• Complete administrative paperwork as required.
• Provide 24-hour on-call support for guest apartments and summer conferences.
• Perform other duties as assigned.