Program Director

State of Indiana; Crawfordsville (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Education reimbursement

Paid leave and holidays

Free parking

Job summary

INDOT Crawfordsville District seeks an experienced program coordinator to manage utility coordination and related permit reviews. You will lead cross‑functional teams, interpret policy, and guide projects to stay on schedule and budget.

The role emphasizes leadership, policy interpretation, and collaboration with state and federal agencies. A degree is not required, but 7+ years of relevant experience is expected. This is an exempt, full‑time position with competitive benefits.

Qualifications

• Specialized knowledge of program policies and applicable regulations.
• Ability to communicate clearly with leadership and external partners.
• Experience coordinating with multiple agencies and stakeholders.
• Strong written and verbal communication and presentation skills.
• Ability to monitor, interpret, and explain program requirements.

Responsibilities

• Establish program objectives, KPIs, and actions to achieve them.
• Develop, update, and monitor policies and procedures related to the program area.
• Interpret policies and explain them to leadership or customers.
• Implement corrective actions to solve program problems.
• Prepare monthly and annual program reports with analysis.

Skills

Policy knowledge

Stakeholder management

Budget fundamentals

Communication skills

Leadership ability

Job description

Select how often (in days) to receive an alert:

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

Utility relocation is a multi-step process that involves coordination with the relevant utility companies when they could potentially be impacted by a construction project. When they are required to physically move the utility line, cable, or pipe to an area outside the State's new right of way and /or construction limits of a project it is a complicated process involving the creation of construction drawings by a licensed engineer, determining how multiple utilities can be safely moved without causing issues for others and then exact placement of all the relevant utilities back underground and/or above ground. Delays or complications could potentially delay projects and cause inconvenience to taxpayers. The program and number of projects perpetually grows and shifts as projects are completed and more projects are programmed. Utility staff needs to be better equipped to meet the growing needs.

Position requires working with engineering, planning, and maintenance representatives of various utility companies, and the ability to interpret policy to apply to unique job sites. The unique aspect of UT and RR coordination is that INDOT has no method of forcing utility and railroad companies to acquiesce to our needs. Indirect leadership, persuasion, and solid relationship building skills are key to achieving positive outcomes to keep our projects on schedule and budget.

In addition, this position will assist the District's Permit Department in reviewing and commenting on commercial driveway permits and other permitting issues within each District. This review and comments responsibility directly affects the public. Permits requests can come from commercial or residential entities and can absolutely influence future economic development within each District.

Makes decisions on federal eligibility for reimbursement after reviewing legal records, engineering drawings, legal transactions, and other documents.

Makes decisions on the necessity of utility companies to relocate facilities after conducting conflict analysis of existing utility locations with proposed projects by comparing design drawing, subsurface utility engineering reports, and topographical survey data.

Exercises judgment to issue notice to proceed to utility companies after reviewing work plans, right of way status, survey, and staking.

Negotiates contractual agreements between Utility and Railroad companies with the project owner.

Oversees consultant engineers who perform utility coordination duties ensuring compliance with following Federal Program guide, INDOT Design Manual, guidance document, INDOT Utility Accommodation Policy.

Coordinates INDOT transportation projects with Utility and Railroad companies within specific timeline and budgets with an overarching metric of "On Time" and "On Budget".

Location:

This position is with INDOT’s Crawfordsville District.

The salary for this position traditionally starts at$53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Establish program objectives, KPIs, and actions to achieve them.
• Develop, update, and monitor all policies and procedures related to the program area.
• Interpret and explain policies, rules, regulations, or laws to leadership or customers.
• Implement corrective action plans to solve program problems.
• Analyze, prepare, and disseminate monthly and annual program reports.
• Review budget and make budgetary recommendations to improve the program area finances.
• Ensure program requirements meet federal and state policies and grants compliance.
• Assist in the development and train employees or agency consultants on program requirements and usage.
• Coordinator and deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.
• Serve on management committees or other governing boards.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge in program subject matter obtained through experience and/or education.
• Specialized knowledge of program area including pertinent rules and regulations.
• Extensive knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to develop and implement new principles and policies and discern any far-reaching implications.
• Ability to communicate orally and in writing.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required. However, at least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .