Program Development & Project Manager

SLAC; Palo Alto (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

SLAC's Department of Neurology seeks a Research Administrator 3 to support PIs with external funding applications, grant writing, and pre-award activities. The role emphasizes complex proposal preparation for grants, contracts, and cooperative agreements across sites, with potential staff mentorship and process improvements.

The position is hybrid, requiring at least three onsite days per week, and demands excellent writing, communication, and project-management skills to advocate for PIs within

Qualifications

• Advanced degree in biomedical science or related field.
• Experience with grants and sponsored research development.
• Excellent writing, interpersonal, and oral communication.
• Strong project management skills.
• Strong time management skills.
• CRA certification.
• Complex proposal preparation experience in an academic environment.
• Experience managing multiple projects and timelines in a dynamic research setting.
• Experience preparing clinical research and clinical trial proposals.
• Extreme attention to detail.
• Working knowledge of sponsored project guidelines and the research regulatory environment.

Responsibilities

• Prepare complex research proposals including grants, contracts, program projects, and cooperative agreements.
• Support pre-award administration, project management, and research development.
• Mentor staff and lead process improvement projects.
• Advocate for PIs within Stanford’s academic and medical community.
• Coordinate cross-site initiatives and diverse audiences.

Skills

Grant writing

Communication

Writing

Project management

Time management

CRA certification

Proposal preparation

Multi-project management

Clinical research proposals

Attention to detail

Regulatory knowledge

Education

Advanced degree in biomedical science

Job description

The Department of Neurology is seeking a highly motivated Research Administrator 3 (RA3) to support our faculty Principal Investigators (PIs) as they seek external research funding. This position is focused on grant writing, research development, project management and pre-award administration, and this individual will play a critical role in advancing the department’s research enterprise. This role requires a high degree of professionalism, sound independent judgment, and the ability to anticipate needs, prioritize and manage responsibilities with minimal supervision. The ideal candidate will have experience preparing clinical research and clinical trial proposals.

This individual will serve as a resource expert, managing the preparation of complex research proposals, including grants, contracts, program projects, and cooperative agreements involving multiple PIs, multiple subaward sites, and varied cross-school initiatives. The role also offers opportunities to mentor staff and lead process improvement projects. This individual should have a passion for supporting research, thrive on complexity, and possess exceptional attention to detail. They must be adept at multitasking and bring a resourceful and collaborative approach to the work. Excellent communication skills are essential in order to effectively advocate for PIs within Stanford’s multifaceted academic and medical community.

This is a hybrid position requiring a minimum of three (3) days of onsite work per week. Please note that onsite requirements may adjust up or down based based on organizational timelines, peak cycles, and overarching operational needs.

DESIRED QUALIFICATIONS:

• Advanced degree in biomedical science or related field.
• Experience with developing, editing, reviewing, and applying for grants and sponsored research.
• Excellent writing, interpersonal, and oral communication skills with proven ability to present, write, edit, and organizethoughts in a clear, concise, and well-organized manner for diverse audiences.
• Excellent project management skills.
• Excellent time management skills.
• Certified Research Administrator (CRA) certification.
• Complex proposal preparation experience in an academic environment.
• Experience managing multiple projects and timelines in a dynamic research setting.
• Experience preparing clinical research and clinical trial proposals.
• Extreme attention to detail.
• Working knowledge of sponsored project guidelines and the research regulatory environment.

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objectsweighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with adisability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with externalorganizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicatessafety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.