Manager, Research Administration (Pre-Award)

Stanford University; United States; On-site; USD 110,000 - 140,000; Full time

Job summary

Stanford University in the United States is seeking a Manager, Research Administration (Pre-Award)/Administrative Services Administrator 2 to lead a team responsible for pre-award proposal activities for a large volume of complex, federal and non-federal sponsored projects.

This role requires planning, budgeting, and cross-unit coordination, with emphasis on policy development, compliance, and staff mentorship.

Qualifications

• Bachelor’s degree and five years of relevant experience.
• Demonstrated ability to establish priorities and manage multiple deadlines.
• Experience leading teams and coordinating across departments.

Responsibilities

• Lead planning and operations for programs with significant business, regulatory, or technical challenges.
• Evaluate programs, identify issues, and develop solutions.
• Review trends and provide recommendations to achieve program goals.
• Represent the program within the department and to external/internal stakeholders.
• Develop and oversee outreach strategies and budgets; monitor finances.

Skills

Prioritization

Project management

Budget management

Communication

Team leadership

Organizational skills

Problem solving

Diplomacy

Education

Bachelor's degree

Job description

Job Description

Stanford Neurology is seeking an Manager, Research Administration (Pre-Award)/Administrative Services Administrator 2 to lead and manage a team responsible for pre-award proposal preparation activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives.

Certifications & Licenses

Certified Research Administrator preferred.

PHYSICAL REQUIREMENTS*

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

Responsibilities

Core Duties

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
• Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• May direct and/or supervise staff.

Minimum Education And Experience

Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
• Demonstrated ability to develop and meet budget goals.
• Demonstrated solid planning and organizational skills.
• Demonstrated experience working independently and as part of a team.
• Excellent interpersonal, written and oral communication skills.
• Strong relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.