Program Data Assistant

La Allstars; Los Angeles (CA); Hybrid; USD 27,000 - 39,000; Full time

Job summary

La Allstars in Los Angeles, CA seeks a Program Data Assistant to input and maintain data across databases, ensuring accuracy in daily program attendance, student records, and staff information.

You will coordinate with district partners, generate monthly attendance reports, and support audits and the annual planning processes while handling related office tasks.

Qualifications

• Experience with data entry and databases is required.
• Strong written and verbal communication skills are essential.
• Attention to detail and ability to meet deadlines are important.
• Proficiency with Microsoft Office Suite or related software is desirable.
• Fluency in a language other than English is a nice-to-have.

Responsibilities

• Collect and submit monthly attendance data to school partners, ensuring accuracy.
• Oversee data entry for attendance, demographics, and surveys across databases.
• Collaborate with Program Coordinator to support the annual planning process.
• Manage paperwork like attendance rosters and student records.
• Perform general office tasks and respond to communications from LAAS-LA staff.
• Attend staff meetings and trainings as needed.

Skills

Data entry

Database management

Communication skills

Attention to detail

Deadline-oriented

MS Office proficiency

Bilingual preferred

Education

Associate degree in Education, Social or Human services, Administration or related field

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Program Data Assistant

Full Time Los Angeles, CA, US

2 days ago Requisition ID: 2363

Salary Range: $24.00 To $24.00 Hourly

Basic Assignment:

The Data Program Assistant will input and ensure that their respective sites’ data is entered and maintained throughout applicable databases, while ensuring information is complete and accurate. This includes, but is not limited to: daily program attendance, attendance reports, student records, staff information, and audits.

Qualifications:

• Associate degree in Education, Social or Human services, Administration or related field is highly desirable
• Experience working with and maintaining databases
• Strong written and verbal communication skills
• Strong interpersonal skills
• Strong organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Ability to meet deadlines
• CPR and First Aid Certifications highly desirable
• Must clear Drug Test and FBI/DOJ Livescan.
• Fluency in a language other than English highly desirable
• Proficient with Microsoft Office Suite or related software

Major Functions:

• Responsible for collection and monthly submission of program attendance data to the Beyond the Bell Branch of LAUSD, Montebello Unified School District, and Independent Charter Schools, including monitoring of data accuracy and review of management reports. Ensuring consistent communication with designated school districts, in regards to program attendance policies, procedures and trainings
• Oversight of database entry including:Attendance, Student Demographic & Student Surveys
• Collaborating with Program Coordinator to ensure database information supports and enhances the annual FPM process
• Managing pertinent paperwork (e.g., attendance rosters, snack count sheets, and field trip rosters)
• General Office Maintenance/Recordkeeping (e.g., answering calls, making copies, filing, maintenance of documents)
• Responding promptly to memos, telephone calls and voicemails from ASAS-LA office personnel
• Attending all required staff meetings, collaborative partner meetings, and off-site meetings, safety trainings as needed
• Availability to work evenings and Saturdays as neededPerforming other duties as assigned.

This job description is not intended to be all inclusive. It is understood that the employee will also perform other reasonable related business duties if requested by the immediate supervisor or director. Job descriptions are reviewed periodically and may be revised if deemed necessary. This job description is not a written or implied contract.