Program Coordinator: Youth Sports, Ninja & Adult Leagues

Metro YMCAs; Livingston (NJ); Hybrid; USD 32,000 - 40,000; Full time

Job summary

West Essex YMCA is seeking a Program Coordinator of Sports, Ninja & Adult Leagues to lead classes on the gym floor, develop curriculum, and grow participation across youth, ninja, and adult league programs. The role is hands-on, teaching, coaching, and program design.

You will train part-time coaches, maintain safety, track metrics, collaborate with marketing, and ensure YMCA standards. This role emphasizes inclusive, high‑energy programming and community engagement.

Responsibilities

• Teach youth sports classes, clinics, camps, and ninja programs, delivering engaging, organized and developmentally appropriate experiences that build skills, confidence, teamwork, and character.
• Develop and implement progressive, age-appropriate curriculum and lesson plans for youth sports and ninja programs, including skill progressions, learning objectives, warm-ups, drills, games, and assessments.
• Design and modify ninja obstacle courses and training activities that promote balance, agility, strength, coordination, climbing, and overall physical development for participants of varying ages and skill levels.
• Adapt instruction, activities, and equipment to meet the needs of participants with different abilities, learning styles, and experience levels.
• Build and maintain a shared library of lesson plans, coaching resources, drill guides, and course layouts to ensure consistent program delivery across instructors and coaches.
• Incorporate YMCA core values of Caring, Honesty, Respect, and Responsibility, along with sportsmanship, teamwork, and character development, into all programs and activities.
• Monitor participant progress and provide regular feedback, skill updates, and program highlights to participants and families.
• Evaluate and enhance curriculum and program offerings based on participant outcomes, family feedback, instructor input, and industry best practices.
• Organize and administer adult sports leagues and drop-in programs, including registration, team placement, scheduling, standings, and participant communications.
• Officiate, score keep, supervise, or coordinate league activities as needed to ensure safe, organized, and enjoyable competition.
• Address participant questions, concerns, and conflicts professionally, escalating issues to program leadership when appropriate.
• Promote participant engagement, enrollment growth, and retention by delivering outstanding program experiences and fostering positive relationships with members and families.
• Recommend and assist in the development of new classes, clinics, camps, leagues, events, skill levels, and program formats based on member interests and community needs.
• Support promotional initiatives, including open houses, trial classes, competitions, demonstration events, tournaments, and community outreach programs.
• Collaborate with marketing and membership teams to develop program descriptions, promotional materials, social media content, and participant communications.
• Track and report on enrollment, attendance, waitlists, participant feedback, and program performance metrics, and provide recommendations for continuous improvement.
• Coordinate program schedules, facility usage, gym and field allocations, and equipment needs with program leadership and other YMCA departments.
• Recruit, train, mentor, and support part-time coaches, instructors, and volunteers to ensure high-quality instruction and positive participant experiences.
• Maintain accurate participant records, rosters, attendance logs, and program documentation within YMCA systems.
• Set up, inspect, maintain, and store sports and ninja equipment; monitor inventory levels and report repair, maintenance, or replacement needs.
• Communicate effectively with participants, families, volunteers, and staff regarding schedules, cancellations, events, program updates, and participant expectations.
• Follow YMCA policies, risk management standards, child protection policies, and all safety procedures.
• Conduct routine safety inspections of equipment, mats, obstacles, playing surfaces, and program areas to ensure a safe environment for participants and staff.
• Ensure proper supervision, spotting techniques, and age-appropriate skill progressions in all sports and ninja activities.
• Respond appropriately to injuries, incidents, and emergencies, complete required documentation, and implement YMCA emergency action procedures.
• Foster a welcoming, inclusive, and supportive environment where participants of all ages, backgrounds, and abilities feel safe, respected, encouraged, and connected.
• Perform other duties as assigned to support the mission, goals, and programs of the YMCA.

Job description

West Essex YMCA is seeking a Program Coordinator of Sports, Ninja & Adult Leagues to lead classes on the gym floor, develop curriculum, and grow participation across youth, ninja, and adult league programs. The role is hands-on, teaching, coaching, and program design.

You will train part-time coaches, maintain safety, track metrics, collaborate with marketing, and ensure YMCA standards. This role emphasizes inclusive, high‑energy programming and community engagement.