Program Coordinator, Urban Studies

University of Washington; Tacoma (WA); On-site; USD 47,000 - 63,000; Full time

Job summary

The University of Washington's School of Urban Studies is hiring a Program Coordinator to manage day-to-day operations, including administrative, fiscal, admissions, and event support. You will interact with students, staff, and the public to ensure SUS activities run smoothly.

Responsibilities include guiding students, maintaining inventory and website content, processing purchases, and coordinating undergraduate GIS and Urban Design program applications.

Qualifications

• High school graduation or equivalent with 2 years’ experience in undergraduate or similar programs.
• Excellent oral and written communication and strong customer-service skills.
• Ability to develop effective working relationships among staff, faculty, students and UW community.
• Ability to handle competing priorities and time-sensitive information.
• Experience working with a variety of populations.
• Administrative support experience and overseeing office operations.
• Proficiency with Microsoft Office Suite including mail merges, reports, and charts.

Responsibilities

• Administrative Support (25%): provide guidance to students, staff, and public; manage office supplies; maintain website and update pages and social media.
• Fiscal Support (25%): track payments, provide budgetary support, process purchases and reimbursements, reconcile budgets.
• Student Communication (10%): communicate with students as directed by Dean and Director.
• Admissions (15%): manage GIS Certificate and Urban Design program applications; participate in recruitment and info sessions.
• Event Coordination (20%): plan and monitor program-related activities, meetings, and events.
• Building Coordination (5%): coordinate building needs and operations.

Skills

Communication

Customer service

Relationship building

Time management

Administrative support

MS Office

Mail merge

Team player

Education

High school diploma or equivalent

Bachelor's degree

Tools

MS Office

Job description

Job Description

The School of Urban Studies (SUS) has an outstanding opportunity for a Program Coordinator to join their team.

About This Opportunity

Reporting to the Dean of the School of Urban Studies, the Program Coordinator is responsible for the day-to-day coordination of the School, providing administrative, fiscal, admissions, and event support. This position will have extensive involvement with students, staff, and the public in carrying out and monitoring SUS activities.

Key Responsibilities

Administrative Support (25%):

• Independently provide guidance to students, staff, program participants and/or the public regarding program content, policies, procedures and activities; make referrals as needed.
• Order, receive, and maintain inventory of office supplies.
• Oversee website and routinely update web pages, social media, documents, links, forms, images, directories, etc. Provide input on improvements to website with the primary goal of providing up-to-date information for prospective and current students.

Fiscal Support (25%):

• Prepare and track payment for supplies, services, travel, and reimbursements.
• Provide budgetary support for processing of purchases, reimbursement, and budget reconciliation.
• Making purchases via procurement card and reconciling weekly.

Student Communication (10%):

• Communicate with students as directed by the Dean and Director.

Admissions (15%):

• Manage undergraduate GIS Certificate Program applications; receive, process, track and maintain records.
• Manage Urban Design applications.
• Participate in recruitment activities and info sessions.

Event Coordination (20%):

• Plan, coordinate, schedule, and monitor program-related activities, meetings, and events.

Building Coordination (5%).

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• High school graduation or equivalent AND two years’ experience with undergraduate programs, internship programs, or similar programs.

Additional Qualifications

• Excellent oral and written communication skills, and strong customer-service skills.
• The ability to develop effective working relationships among staff, faculty, students and other members of the UW community.
• The ability to work with various and occasionally competing priorities and time-sensitive situations and information.
• Experience working with a variety of populations.
• Experience in providing administrative support and overseeing and executing office operations.
• Ability to work independently and within a team atmosphere.
• Proficiency using Microsoft Office applications and experience performing complex functions (including mail merges and producing reports and charts) using Microsoft Office Suite (Word, Excel, PowerPoint and Access).

Preferred Qualifications

• Bachelor's Degree in any major.
• Experience working in higher education.

Compensation, Benefits And Position Details

Pay Range Minimum:
$47,256.00 annual

Pay Range Maximum:
$63,156.00 annual

Benefits

Other Compensation:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

SEIU Local 925 Nonsupervisory

About The UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.