Program Coordinator - Stewardship

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 44,000 - 62,000; Full time

Job summary

Fred Hutchinson Cancer Center in Seattle seeks a Program Coordinator, Stewardship to support the Data Philanthropy program. The role manages daily administrative tasks and special projects, coordinating stewardship efforts for gift clubs, memberships, and donor recognition.

The position may require some travel and weekend/evening work. It is a hybrid role with two days per week on the South Lake Union campus, and reports to the Associate Director, Stewardship.

Qualifications

• Bachelor’s degree or equivalent experience.
• One year work experience.
• Experience supporting donor engagement or stewardship efforts.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

Responsibilities

• Support donor stewardship, including impact reporting, endowments, engagement, recognition, and acknowledgement.
• Maintain donor data tracking, donor record coding/auditing, mailing list creation/oversight, and donor recognition/naming.
• Coordinate donor stewardship and recognition efforts, including gift programs, membership reports, and welcome/renewal messages.
• Provide general administrative support: emails/phone, meeting scheduling/minutes, budget reconciliation, electronic filing, conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor/internal inquiries with excellent customer service.
• Carry out data entry and data hygiene tasks.
• Follow gift processing/handling procedures and documentation.
• Collaborate to refine processes and improvements.
• Serve as an individual contributor without people or fundraising management responsibilities.
• Other duties as assigned.

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Raiser’s Edge/RENXT

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

About Philanthropy

Fred Hutch’s Philanthropy department raises funds that accelerate cancer and related disease research, clinical research, and advance education to help Fred Hutch become the world’s best cancer center. Since April 2022, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about fueling world-changing science. Our FY27 goals include advancing our ambitious $3 billion Campaign for Fred Hutch, increasing our annual fundraising, deepening our patient family fundraising, and expanding support from local and national communities. Our success is made possible through a deep commitment to operational excellence and an environment of belonging.

Job Summary

The Program Coordinator, Stewardship is a member of the Data Philanthropy program and reports to the Associate Director, Stewardship. The Data Philanthropy program maintains and strengthens Philanthropy’s infrastructure by managing, analyzing, and leveraging the data needed to inform organizational strategy and conduct the operations that engage and steward Fred Hutch stakeholders.

The Program Coordinator, Stewardship, manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropy’s infrastructure and operational goals. The Program Coordinator, Stewardship, works across Philanthropy programs to provide support and coordinate stewardship efforts such as welcoming donors to gift clubs, entering gift club memberships, tracking recognition opportunities, and facilitating custom stewardship pieces.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

Responsibilities

• Work collaboratively with members of the Stewardship team to support donor stewardship, including impact reporting, endowments, engagement, recognition, and acknowledgement.


• Support Stewardship team functions, including donor data tracking, donor record coding and auditing, mailing list creation and oversight, and donor recognition and naming.


• Coordinate donor stewardship and recognition efforts, including donor gift programs, membership reports, production of welcome and renewal messages, updates to gift catalog and collateral inventory.


• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget
  reconciliation; implementing electronic filing; and making conference room reservations.


• Coordinate across teams to support program activities.


• Respond to donor and/or internal inquiries while providing excellent customer service.


• Responsible for complex data entry and data hygiene functions.


• Carry out a portfolio of recurring assignments.


• Follow established gift processing and gift handling procedures and documentation.


• Collaborate to refine, improve, and document processes and process improvements.


• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.


• Other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.


• One year work experience.

PREFERRED QUALIFICATIONS:

• Experience supporting donor engagement or stewardship efforts.


• Excellent written, verbal, and interpersonal communication skills.


• Highly developed organizational and information management skills.


• Strong attention to a high level of detail and quality of work.


• Ability to build relationships and work collaboratively within a complex organization.


• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.


• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).