Program Coordinator, Socrates Program

aspeninstitute; New York (NY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Aspen Institute Socrates Program is hiring a Program Coordinator to assist with seminar reading materials, logistics, and communications. You will work closely with the Associate Director and Executive Director to ensure high-quality seminars and smooth operations.

The role requires strong writing, attention to detail, and the ability to manage multiple projects. In-person NYC office 40% plus balance remote work is expected.

Qualifications

• Bachelor's degree and 1 year of relevant experience, or high school diploma with 3–5 years’ experience.
• Demonstrated excellence in writing and analytic ability.
• Experience engaging with multiple stakeholders.
• Previous experience with social media and communications.
• Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
• Excellent writing skills.
• Exceptional attention to detail and organizational skills.
• Excellent interpersonal skills and ability to work with team.
• Must be able to exercise good judgment.

Responsibilities

• Reading Production: develop seminar reading list, compile readings into PDFs or printed materials, troubleshoot problems.
• Communications: create marketing materials, newsletter and social content; maintain department website; draft emails.
• Program Support: summarize evaluation reports; draft expense reimbursements; provide file management; assist contracts; support events and travel bookings; liaise with donors and vendors.

Skills

Excellent writing skills

Analytic ability

Experience engaging with multiplestake

Social media and communications

Represent organization externally

Interpersonal skills

Good judgment

Attention to detail

Education

Bachelor's degree

High school diploma with 3–5 years experience

Job description

ABOUT US

The Aspen Institute is a global nonprofit organization whose purpose is to ignite human potential to build understanding and create new possibilities for a better world. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve society’s greatest challenges. It is headquartered in Washington, DC, and has a campus in Aspen, Colorado, as well as an international network of partners.

SOCRATES PROGRAM

The Aspen Institute Socrates Program provides a forum for emerging leaders from various professions to convene and explore contemporary issues through expert‑moderated dialogue. Socrates also provides the opportunity for participants to enter into a diverse professional network, and into the broader range of the Aspen Institute's programs.

ABOUT THIS ROLE

The Aspen Institute Socrates Program seeks a highly organized, adaptable, and detail‑oriented Program Coordinator to assist with the production of seminar reading materials, logistics and planning of seminars, and communications and marketing. The position requires a strong attention to detail, the ability to manage multiple projects simultaneously, and a passion for learning.

The Program Coordinator works directly with the Associate Director and Executive Director of the Socrates Program.

The salary range for this role is $50,000 – $60,000. In accordance with our Reimagining Work policy, the Program Coordinator should be willing to be in‑person out of the NYC office with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance.

WHAT YOU WILL DO

Reading Production

• Work with Socrates Program moderators to develop a seminar reading list, which includes, but is not limited to: research, editing, proofreading, layout, and obtaining copyright permissions.
• Compile all readings into designed and bound PDFs and/or printed materials for participants and moderators.
• Troubleshoot any related problems.

Communications

• Develop marketing materials, newsletter, and social media content.
• Maintain department website.
• Draft emails to Socrates participants and alumni.

Program Support

• Prepare and summarize Socrates seminar evaluation reports.
• Draft expense and reimbursement requests.
• Provide file management and phone and email support as needed.
• Assist in processing contracts.
• Support the smooth execution of high‑quality presentations, press announcements, and other events, including printing, assembling, shipping and organizing materials.
• Assist with the booking of travel of moderators and participants.
• Work with donors and vendors.

WHAT YOU WILL NEED TO THRIVE

• Bachelor's degree and 1 year of relevant experience, or high school diploma with 3‑5 years’ experience required.
• Demonstrated excellence in writing and analytic ability.
• Experience engaging with multiple stakeholders.
• Previous experience with social media and communications.
• Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
• Excellent writing skills.
• Exceptional attention to detail and organizational skills.
• Excellent interpersonal skills and ability to work with team.
• Must be able to exercise good judgment.

HOW TO APPLY

1. A one‑page cover letter. Cover letter should highlight the applicant's specific qualifications for this position. Applications without a cover letter will not be considered.
2. Resume/CV.

ADDITIONAL INFORMATION

The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email [e-mail] or call 202‑736‑2127 in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.