Program Coordinator (Retired Senior Volunteer Program)

Alachua County; Gainesville (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Alachua County is seeking a grant-funded administrative professional to coordinate a housing and community development program, ensuring implementation and activities align with departmental objectives. Requires a Bachelor's degree in business or public administration, real estate or related field and one year of relevant experience; trainee eligibility may apply.

Valid Florida driver license and background checks are required.

Qualifications

• Bachelor's degree and one year of relevant experience or equivalent.
• Background checks pre-hire and ongoing required.
• Valid Florida driver license required.
• Grant-funded position; benefits eligible but no guarantee of permanent employment.

Responsibilities

• Coordinate program activities to ensure compliance with departmental standards.
• Select employees/volunteers based on knowledge and experience.
• Review reports to track progress toward program objectives.
• Develop and implement policies and procedures for the program.
• Prepare program reports for supervisors and manage budget expenditures.
• Coordinate with federal, state and local agencies.
• Respond to inquiries and monitor related contracts.

Job description

Bachelor's degree in business administration, public administration, real estate, human services or related field and one year of experience in housing and community development, social services, grants or project management; or any equivalent combination of related training and experience. Applicants within six months of meeting the education/ experience requirement may be considered for trainee status.

Successful completion of all applicable background checks pre-hire and ongoing are required.

A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and/or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

This is a grant funded position.

Employees are eligible for benefits but have no guarantee of permanent employment.

This is responsible administrative work coordinating a program to ensure that implementation and prescribed activities are carried out in accordance with specified departmental objectives.

An employee assigned to this classification coordinates program activities to ensure administrative efficiency and compliance with departmental standards.

Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports, and observation of results obtained.

ESSENTIAL JOB FUNCTIONS

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the County's core values.

• Selects employees and/or volunteers according to knowledge and experience in area with which program is concerned.
• Confers with staff to explain program and individual responsibilities for functions and phases of program.
• Reviews reports and records of program activity to ensure progress is being accomplished toward specified program objective.
• Modifies and/or changes program methodology as required to redirect activities and to attain program objectives.
• Prepares program reports for higher level supervisors.
• Controls expenditures in accordance with program budget allocations.
• Develops policies and procedures for the program's operation in conjunction with department director or immediate supervisor.
• Develops and/or assists in the development, implementation and maintenance of related computer programs.
• Responds to inquiries and/or complaints regarding the operation of the program.
• Assists in monitoring contracts related to the operation of the program.
• Coordinates all activities dealing with federal, state and local agencies.
• Ensures efficient and effective daily operations of the program.

Drives a County and/or personal vehicle to perform required duties. (Specific to Ag. Extension (UF/IFAS) and Community Support Services)

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of current practices and principles of the program or program area.

Knowledge of federal, state and local regulations related to the program or program area.

Ability to develop and implement operating policies and procedures.

Ability to establish and maintain a good working relationship with the public, contractors local business owners and Constitutional Officers.

Ability to attain proficiency in the operation of computer hardware, software and related programs.

Ability to communicate effectively, both orally and in writing and to prepare and organize written reports.

Ability to generate necessary paperwork in accordance with state and local ordinances.

Ability to plan and organize work and manage time.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk and hear. The employee is occasionally required to reach and to be mobile.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.