Program Coordinator - Program Management

Catalent; Madison (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PTO + holidays

401K match

Medical benefits

Tuition reimbursement

Job summary

Catalent Madison is seeking a Program Coordinator to support program administration across multiple projects within a fast-paced contract development and manufacturing environment. You will help manage scope, schedule, budget, and reporting while coordinating with internal teams and external clients.

The role requires an Associate or B.S. in a scientific field, strong MS Office skills, and experience supporting project activities.

Qualifications

• Associates Degree or Bachelor of Science, scientific discipline preferred.
• Experience supporting projects in an administrative capacity preferred.
• Strong familiarity with project management software packages preferred.
• Proficient in Microsoft Office.

Responsibilities

• Supports project management staff by coordinating project logistics and onsite visits.
• Support of JD Edwards contract management.
• Manage licensing, stability and storage programs.
• Create plans and progress reports with Program Manager and teams.
• Track time, scope and budget versus plan; report status.

Skills

PM Software

Office Suite

Administrative support

Education

Associate degree

Bachelor of Science

Tools

JD Edwards

Job description

Program Coordinator - Program Management

Location: Catalent Pharma Solutions in Madison, WI.

Work Schedule: Monday-Friday 8am-5pm (100% on-site).

Working for Catalent Biologics is an opportunity to join an entrepreneurial team. Catalent Biologics is making significant investments in people and capabilities. This is a unique opening to join a small, fast growing business, backed by a global public company. People joining our team will have the opportunity for career development as our business continues to grow and expand. Catalent-Madison employees are helping to improve future patient outcomes by working on products that are designed to treat cancer, various autoimmune, fibrotic and blood disorders, HIV, diabetes, heart and lung diseases as well as Alzheimer’s.

The Program Coordinator (PC) will work closely with internal and external stakeholders to assist in managing project deliverables, planning, and reporting. This position is responsible for program administration and support of multiple programs in a fast-paced, growing contract development & manufacturing organization. This support includes the maintenance of project scope, schedule and budget, as well as preparation of status reports for internal project teams, clients, and executive management. This position will also help build a knowledge and reporting base for programs and overall portfolio. The Program Coordinator will track and report program activities based on timeline and intended results by working with PM, Finance, Operations and Business Development.

Responsibilities

• Supports project management staff by facilitating project logistics, including but not limited to shipping, file sharing, and onsite visit coordination
• Support of JD Edwards contract management
• Manage licensing, stability and storage programs
• Work with Program Manager, technical team, and business development team to create plans and progress reports
• Work with Program Manager to manage time, scope and budget versus plan
• Manage project team meetings including scheduling, presentation preparation, meeting minute taking, and action item tracking
• Facilitate in creation of quotes, scopes of work, formatting and approval
• Manage data reporting, requests, and delivery to internal and external stakeholders
• Act as "go-to" team member for logistical support, problem solving and processes championing
• Other duties as assigned

Candidate

• Associates Degree or Bachelor of Science, scientific discipline preferred
• Experience supporting projects in an administrative capacity preferred
• Strong familiarity with project management software packages preferred
• Proficient in Microsoft Office

Benefits and Perks

• Defined career path and annual performance review and feedback process
• Diverse, inclusive culture
• Positive working environment focusing on continually improving processes to remain innovative
• Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives
• 152 hours of PTO + 8 paid holidays
• Generous 401K match
• Medical, dental and vision benefits effective day one of employment
• Tuition Reimbursement - Let us help you finish your degree or start a new degree!

Catalent is an Equal Opportunity Employer, including disability and veterans.

If you require reasonable accommodation for any part of the application or hiring process due to a disability, you may submit your request by sending an email, and confirming your request for an accommodation and include the job number, title and location to [e-mail]. This option is reserved for individuals who require accommodation due to a disability. Information received will be processed by a U.S. Catalent employee and then routed to a local recruiter who will provide assistance to ensure appropriate consideration in the application or hiring process.

Volunteer Work Disclosure: Applicants for employment in Massachusetts may include in their employment history any verified work performed on a volunteer basis.

Massachusetts Lie Detector Test Notice: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law may be subject to criminal penalties and civil liability. Consistent with Massachusetts law, Catalent does not require or administer lie detector tests as a condition of employment or continued employment.