Program Coordinator, Portfolio Intelligence

University of Colorado System; Denver (CO); Hybrid; USD 59,000 - 62,000; Full time

Benefits offered by this job

Tuition benefit

Free RTD EcoPass

Free onsite parking

12 paid holidays

Parental leave 6 weeks

Job summary

University of Colorado System is seeking a Program Coordinator within System Advancement's Prospect Development team. The role supports data accuracy for proposals, pipelines, and metrics, handling reactive updates and proactive data health tasks.

The position reports to the Senior Director of Prospect Development and Data Management and operates in a hybrid work environment with occasional in-office requirements. Strong data skills and fundraising knowledge are preferred.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 1 year of administrative/data management experience with Microsoft Office.
• Experience with database applications and fundraising platforms.
• Ability to maintain accurate records and meet deadlines.

Responsibilities

• Data entry and maintenance of proposal and donor data.
• Monitor data integrity and implement checks.
• Manage large data cleanup projects with leadership and technical teams.
• Track and reassign queue tickets and prioritize work.
• Provide administrative support to Prospect Development leadership.
• Support training and create SOPs.
• Other duties as assigned.

Skills

Data entry

Data management

Microsoft Office

CRM/database apps

Prioritization

Customer service

Education

Bachelor's degree or equivalent experience

Tools

Raiser's Edge

Ellucian Advance

Salesforce Ascend

Job description

Join Our Team and Make a Difference in HigherEducation!

At the System Administration office at the University of Colorado,we are dedicated to building a workplace where everyone feelsvalued, supported, and empowered to thrive. Our office is committedto fostering a culture where employees find community, a sense ofbelonging, and the opportunity to contribute meaningfully to ourmission and purpose.

By joining our team, you'll have a direct impact on shaping thefuture of higher education. In addition to the Office of the Boardof Regents, the University of Colorado's system administrationincludes 19 units that provide essential services to CU's campusesin Aurora, Boulder, Colorado Springs, and Denver, as well as theOffice of the President. While not a part of any one campus, we areproud to serve in the centralized office for the University system.Together, we ensure CU continues to deliver outstanding education,groundbreaking research, and valuable service to ourcommunities.

We believe in creating an environment where the unique experiencesand perspectives of everyone are embraced, enriching the work we doand the strategic outcomes we pursue. If you're passionate aboutmaking a difference, contributing to a dynamic team, and supportinga mission that matters, we encourage you to apply and be part ofour journey. Learn more about CUSystem Administration .

Position Summary:

System Advancement's Prospect Development team (which encompassesboth Research & Analytics and Portfolio Intelligence functions)is seeking a detail-oriented, data savvy coordinator to support theaccuracy of our proposal, pipeline and metric data. This data isthe basis for tracking and insights that help fundraisers andfundraising leaders plan and prioritize their work. With arelatively new database (Salesforce Ascend) and new databasefeatures in the works, monitoring this data is more important thanever. This role involves both reactive data entry/updates, as wellas proactive work to monitor and improve the health of our data. Italso serves an important customer service role as manager of thePortfolio Intelligence work queue. Prospect Development supports anaverage of 100 major gift officers and their respective portfolios,approximately 10,000-12,000 managed prospects, and a significantfundraising pipeline of planned and active philanthropic proposalsfor the University of Colorado.

The Program Coordinator is exempt from the State of ColoradoClassified Staff system and reports to the Senior Director ofProspect Development and Data Management.

Where You Will Work:

Applicants must be Colorado residents or able to relocate toColorado within a month of starting employment with University ofColorado System Administration.

The CU System Office of Advancement follows a “flexibility first”approach that blends a highly hybrid work environment (part workfrom home, part in office) with planned in-office work tofacilitate collaboration, strategic planning, and teaming. Thismodel currently includes two (2) required callback weeks annually —when all our colleagues are expected to be together in the office.Plus up to two (2) additional in-person meeting weeks each year asdetermined by the supervisor.

Please note, leadership may adjust in-office work requirementswith a minimum of three months' notice before any change can beimplemented.

Equal Opportunity Statement:

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Duties and Responsibilities:

Duties and responsibilities of the position include, but are notlimited to:

• Data entry: maintain data entry standards and adhere to relevant data policies in entering or updating proposal, contact report, assignment, referral, and fundraiser unit/employment datedata.
• Data integrity: monitor and address scheduled data integritychecks to correct issues with proposal, contact report, assignment,or referral data. Help develop new integrity checks as needed, bynoting issues and defining requirements for new checks.
• Large projects: manage large cleanup projects as identifiedthrough data integrity work, including working with leadership andtechnical teams to suggest systemic fixes, and working throughlarge amounts of data to make corrections.
• Proposal approval: regularly monitor and reassign or addressapproval notifications triggered by entry or updates to proposalsby campus database users.
• Queue monitoring: categorize and distribute work queue ticketsand identify priorities or problems such as overdue tickets.
• Training: train new student or other staff in queue managementprocedures, proposal approvals, and bulk uploads. Create SOPs orother supporting documentation as needed.
• Administrative support for Prospect Development leadership andteam including scheduling and vendor logistics.
• Other duties as assigned.

What We Offer:

Salary: The anticipated hiring range has been established at$59,200- $62,000 .

CU System Administration takes into consideration a combination ofthe selected candidate's education, training and experience as itrelates to the position, as well as the position's scope andcomplexity, internal pay equity and external market value whendetermining a salary level for potential new employees.

Benefits:

• No-cost or low-cost medical & dental plan options, someinclusive of IVF assistance.
• Disability, Life, Vision Insurance options.
• Multiple retirement planning options including a mandatory401(a) plan where CU contributes 10% of your gross pay, a 401k or403b plan and a 457 deferred compensation plan.
• Pre-tax savings plans, such as Health care and Dependent careflexible spending accounts.
• Embrace a healthy work-life balance with ample sick andvacation leave, along with at least 12 paid holidays. This includesa dedicated week off for winter break.
• 6 weeks of parental leave to adjust to the joys ofparenthood.
• A tuition benefit program for you and/or your dependents.
• Free RTD EcoPass and free onsite parking at our 1800 GrantStreet Office.
• Many additional perks & programs with the CU Advantage.

Additional taxable fringe benefits may be available.

For more information on benefits programs, please review our Comprehensive BenefitsGuide .

Access our Total Compensation Calculator to see what yourtotal rewards could be at CU. (This position is a University Staffposition)

Qualifications:

Please include all relevant experience in your resume to beaccurately assessed against these qualifications. You must meet allminimum requirements at the time of application to be consideredfor this role.

Minimum Qualifications:

• Bachelor's degree from an accredited institution of highereducation, or equivalent professional experience (professionalexperience may be substituted for the educational requirement on ayear-for-year basis)
• One (1) year of equivalent experience that includesadministrative experience, data and calendar management, utilizingMicrosoft Office products, and experience with databaseapplications

Preferred Qualifications:

• Two (2) years' equivalent experience as stated above
• Experience working in a nonprofit organization.
• Experience working in a development/fundraising role.
• Experience working in higher education or a medicalsetting.
• Experience with database applications; CRM software forfundraising and donor Relations, such as Ellucian Advance orRaiser's Edge, or similar software.
• Knowledge of fundraising concepts.

Knowledge, Skills, and Abilities:

To be successful in this position, candidates will need thefollowing:

• Data entry skills with ability to prepare and maintain detailedand accurate records, files, and reports on an ongoing basis.
• Ability to work with accuracy and attention to detail
• Ability to maintain a strong work ethic, positiveproblem-solving attitude, and enthusiasm for the workperformed
• Ability to work independently, prioritize assignments, andcomplete work in a timely manner in spite of fluctuating workloadsand competing priorities.
• Ability to work in a team environment, develop effectiveinterpersonal relationships, provide superior customer service, andcommunicate verbally and in writing.
• Understanding of advancement work in a higher educationcontext
• Computer skills, including the ability to utilize MicrosoftOffice programs (i.e. Word, Excel, PowerPoint, Outlook) and learnand experiment with new software and systems

When to Apply:

For full consideration completed applications must be submitted byOctober 1st . Reference checking is a standard step in ourhiring process. You may be asked to provide contact information,including email addresses and phone numbers, for up to fivereferences as part of the search process for this position.

Sponsorship Statement:

We are unable to sponsor applicants for work visas for thisposition.

Background Check Statement:

The University of Colorado is committed to providing a safe andproductive learning and living community. To achieve that goal, weconduct background investigations for all final applicants beingconsidered for employment. Background investigations include acriminal history record check, and when appropriate, a financialand/or motor vehicle history. The Immigration Reform and ControlAct requires that a verification of employment eligibility bedocumented for all new employees by the end of the third day ofwork. The University of Colorado is committed to diversity andequality in education and employment.

ADA Statement:

We are committed to an inclusive and barrier-free search process.We provide accommodations for applicants requesting accommodationthrough the search process such as alternative formats of thisposting. Individuals with disabilities in need of accommodationsthroughout the search process should contact the ADA Coordinatorat: [e-mail] .