Program Coordinator, Opening Minds through Art

Miami University Alumni Association; Town of Upham (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Miami University Alumni Association seeks a Temporary Program Coordinator to support OMA At-Home Kits. You will oversee production, assembly, and quality assurance, coordinating with staff and students to deliver engaging arts experiences for older adults living with dementia and their caregivers.

Responsibilities include inventory management, procurement, policy development, and scheduling. You will ensure safety, university compliance, and effective partnerships for program implementation.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Ability to work on-site at Miami University’s Oxford campus.

Responsibilities

• Coordinate production and assembly of OMA At-Home Kits, including materials preparation, inventory tracking, and quality assurance.
• Collaborate with OMA team members to implement program plans and budgets in alignment with university policies and procedures.
• Support program logistics, including procurement, purchasing, and contract-related processes in accordance with university guidelines.
• Develop and communicate program policies, procedures, timelines, and guidelines to students, faculty, and partners.
• Supervise and coordinate student employees involved in kit production and program activities.
• Manage day-to-day program operations, including scheduling, task tracking, and workflow coordination.
• Maintain accurate records and data related to kit production, distribution, and program activities.
• Assist with coordination of internal and external partnerships related to program implementation.
• Ensure adherence to university policies, safety standards, and program expectations.

Skills

Lifting and moving materials

MS Office (Word, Excel)

Multitasking

Strong organization

Effective communication

Education

Bachelor’s degree

Job description

Job Title

Program Coordinator, Opening Minds through Art

Department

Opening Minds Through Art

Worker Type

Fixed Term (Fixed Term)

Pay Type

Period Activity Pay

Benefit Eligible

No

Job Description Summary

Opening Minds through Arts (OMA) is an evidence-based, intergenerational art program designed to promote creative self-expression and meaningful engagement for older adults living with dementia. The At-Home Kits initiative extends OMA programming beyond traditional settings by providing accessible, high-quality art experiences for individuals and caregivers in home and community environments. The Temporary Program Coordinator will support the production, logistics, and overall coordination of OMA At-Home Kits, working closely with OMA staff, students, and university partners to ensure efficient and high-quality program delivery.

Job Description

Duties:

• Coordinate production and assembly of OMA At-Home Kits, including materials preparation, inventory tracking, and quality assurance.
• Collaborate with OMA team members to implement program plans and budgets in alignment with university policies and procedures.
• Support program logistics, including procurement, purchasing, and contract-related processes in accordance with university guidelines.
• Develop and communicate program policies, procedures, timelines, and guidelines to students, faculty, and partners.
• Supervise and coordinate student employees involved in kit production and program activities.
• Manage day-to-day program operations, including scheduling, task tracking, and workflow coordination.
• Maintain accurate records and data related to kit production, distribution, and program activities.
• Assist with coordination of internal and external partnerships related to program implementation.
• Ensure adherence to university policies, safety standards, and program expectations.
• Perform other duties as assigned.

Minimum Qualifications:

Required:

• Bachelor’s degree (or equivalent combination of education and experience).
• Ability to work on-site at Miami University’s Oxford campus.

Required Knowledge, Skills & Abilities:

• Ability to lift and move moderately heavy materials and packages.
• Proficiency with Microsoft Office applications, including Word and Excel, and ability to learn new software systems.
• Demonstrated ability to manage multiple tasks and priorities with minimal supervision.
• Strong organizational, time management, and problem-solving skills.
• Effective written and verbal communication skills.

Additional Position Information (if applicable)

Required Application Documents

Resume
Cover Letter

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work

For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations

Requests for reasonable accommodations for disabilities related to employment should be directed to [e-mail] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement

Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [e-mail] or 513-529-3560.

Clery Act

As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.